Town of Otisfield
Board of Selectmen Meeting Minutes
February 1, 2017
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting Minutes from January 18, 2017. *Motion to accept minutes. HF/LA – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. BOARD & COMMITTEE REPORTS:
A. Finance Committee Meeting coming up February 16th. .
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Quen Henderson: Would like to know where we are with Single Source Recycling: LA: After July 1st, Oxford County is not going to do a pick up. The Town is investigating other options. First step will be to contact AVCOG. The next meeting is in March.
B. Dan Peaco: Do we have a Saturday Pond Easement update? HF: The Town owns it, but the Town Attorney said if the Vorria’s don’t sign the easement, they could potentially be responsible for any and all maintenance to the Dam.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Discuss possible revaluation timeline. The State of Maine says they propose one every 10 years.
B. State Representative, Kathleen Dillingham is requesting to use a room at the Town Office or Community Hall. All agree that if it’s just a one-time use, no problem, but they would like that clarified. AP will ask her.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 14 to pay the town bills. LA/RM - Unanimous.
B. Heniger Park Lease Reassignment – Lot 8 *Motion to reassign Heniger Park, Lot 8 from Dennis and Ann Harward to Jason B. Anker and Amy Panza. LA/RM – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Pleasant Lake Dam: HF: An email was sent to the CEO’s last week. Two of the camps that are on the water have high water near them. T-Buck and I took a walk out there. Warm days, caused more water down there. Mutually agreed that T-buck would try to get as much done as they could. Ross calculates about 8-10 days to draw it down. The problem caused now is caused by IF&W. We put something on the website posting that there could be dangerous conditions on the water. HF has also posted warning signs at the beach and transfer station and also talked to the local papers about reporting the problem. We think its urgent now. Dave Morton is having signs made up. HF would like to close and lock the gate at the Beach to prevent snowmobiles from going on the water. LA:
Suggesting we have keys made and given to the Oxford and Casco Fire Departments. HF will also post “new” signs at the beach and transfer station. All agree
B. RM: I was asked at a BOS chat if the BOS was on solid ground for paying a Change Order for the dam using remaining funds from lot 4 Heniger Park, Contingency and PLPP donation money. I said that we were confident but felt we could email the auditor and run it past him and that I believed Hal had a reply.? HF: I emailed Bruce asking if what we were doing was appropriate. His response on the 25th sanctioned what the BOS did. HF read the reply aloud. (Submitted into public record)
C. Finance Committee/BOS meetings: RM: I felt like we had a good meeting with the Finance Committee last month. The Capital investment plan was discussed and I felt it was very productive. We think the Road Study Report should be taken out and looked at again. Proposing we make this a working document and to further discuss the funding of highway department equipment/vehicles in the near future so we can add it to town meeting warrant.
D. Fire Hydrants: HF: The dry hydrants/two easements were discussed with Town Attorney Phil Saucier in his office in Portland, and he will have a report to the BOS next month.
E. Board of Appeals: HF: I spoke to Phil Saucier: and he is going to take a look at our Board of Appeals Ordinance. It needs to be tightened up. The reply has been sent on to the Ordinance Policy Review Committee to be reviewed. Recommending we meet with the BOA members to have them work on updating it. All agree BOA members can workshop this with BOS and let the OPRC remove it from their to do list.
F. Community Hall: HF: We received a very high CMP bill, so I went to investigate and the bathroom heaters were on high, so I turned them down.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:05 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on February 15, 2017
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