Town of Otisfield
Board of Selectmen Meeting Minutes
November 2, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from October 19, 2016. *Motion to accept minutes. LA/RM – Unanimous.
B. Executive Session minutes from November 1, 2016. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS:
A. Junkyard Renewal Hearing- Three (3) renewals: Lenny Adler, Bolsters Mills Road; Peter Arnsten, Ivory Hill Rd; Richard Bean, Sr., Bean Road. Chairman HF opened the public hearing at 7:01 P.M. LA recused himself for the review of his own application. He then took a seat in the audience. There were no public comments. Chairman HF closed the public hearing at 7:03 P.M. Discussion: CEO: Provided an email stating that he has looked at applications and he has no concerns. All three sites are in compliance with town requirements and he has no issues nor have there been any complaints.
*Motion to accept Richard Bean Sr.’s junkyard permit HF/RM – Unanimous.
*Motion to accept and sign Lenny Adler’s junkyard permit. HF/RM – Unanimous.
*Motion to accept and sign Peter Arnsten’s junkyard permit. HF/RM – Unanimous.
5. BOARD & COMMITTEE REPORTS:
A.
6. DEPARTMENT HEADS:
A. Fire Department: SUV Update: Chief Kyle Jordan not in attendance, but submitted a letter read aloud by Beth Damon. The SUV has been purchased and picked up. It has since been placed at Spurr’s Corner Station. The SUV will need to be lettered and communications equipment and possibly new tires need to be installed. Hoping to have it ready to use mid-December.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. David Hyer: Williams Way Easement / Dry Hydrant Easement: David is looking for the status of easement for Silvaqua dry hydrant. Hasn’t heard from the Chief. HF: Fire Chief, will be providing a list of all hydrants and possible easements to BOS. It is possible they may need to be surveyed. HF is working with Bernstien Shur/Phil Saucier in this effort. David: Urgency has arisen as a kayaker stopped by today to tell him that a coupling has released. Jared Damon said he’d bring it to Kyle’s attention. David is asking this be discussed soon as possible; it’s
been an on-going issue for a while now.
B. Herb Olson: Do we have enough money to take care of what the 2009 Suburban needs? HF: We won’t know that answer until they give us a list. HO: The article says funds are for the purchase of, not for it to be outfitted. HO: While he is all for the vehicle, he suggests we check with Maine Municipal Association. HF: I think this is open to interpretation, but would happy to check with MMA if the BOS feels necessary, however I feel that there is no need . LA: See no need to engage MMA. The $25,000 voted on at Town Meeting will allow the vehicle to be road ready, which is what he feels the people wanted. BOS agree they are ok with getting this up to service with the extra available funds. *Motion that we use the appropriated funds to bring the vehicle up to the needed level necessary. HF/RM – Unanimous.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Eco Maine packets submitted into public record. *Tabled until an upcoming meeting.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam project
B. Community Hall Update
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 7 to pay the town bills. RM/LA - Unanimous.
B. Supplemental Tax Assessment and Abatement letters. *Motion to sign the supplemental tax assessments. LA/RM – Unanimous. C.L.T. Company (2 supplemental tax commitments), Gerda Eaton, Michael & Torry Eaton, Oxford Timberlands, LLC., Mary Standish and Henry A. Wlies, C/O Porter.
*BOS agreed to go through abatements individually.
*Motion that we sign the abatements for Barbara Troy for 2014/2015. RM/HF – Unanimous.
*Motion that we sign the abatements for Barbara Troy for 2015/2016. RM/HF – Unanimous.
*Motion that we sign the abatements for Barbara Troy for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for James & Elizabeth Slade, for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Tony Kimball for 2014/2015. RM/HF – Unanimous.
*Motion that we sign the abatements for Tony Kimball for 2015/2016. RM/HF – Unanimous.
*Motion that we sign the abatements for Tony Kimball for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Thomas W. Moore for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Donald & Kinsella & Kimberly A. Gross for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for William & Willard Dunn, for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Thomas & Katherine Coady for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Alan K. & Charity Johnson, for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Michael A. & Torry J. Eaton for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Western Maine Foothills Land Trust (map R11-019-TG) for 2016/2017. RM/HF – Unanimous.
*Motion that we sign the abatements for Western Maine Foothills Land Trust (map R13-017-TG) for 2016/2017. RM/HF – Unanimous.
C. Snow Plow Contracts for 2016. *Motion that we sign the (3) Snowplowing Contracts for 2016. Richard Bean, Jr. Glenn Pastore and Garry Dyer. LA/HF – Unanimous. Plowing will begin after all the paper work, including insurance is submitted. LA/HF – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Pleasant Lake Dam: HF: met with Casco Town Manager today and signed the contract for $421,639.00. Next week, a milestone payment will be requested from Otisfield. A separate account has been set up for this project. Casco BOS are looking into having T-buck extend the pipes up stream. That would be a separate contract.
B. Community Hall – Glenn Snow will begin working on the voting cabinet tomorrow.
C. Easement for Saturday Pond Dam access: HF & DP walked it a few weeks ago. They made the survey a supplement. That has been forwarded for signature and it will be recorded with the registry of deeds.
D. Christmas Tree lighting will be at the Community Hall this year. HF would like banner on website to note change. AP will forward information for TT to post.
E. David McVety: HF: Social Outreach lunches have raised $1,500 in donations. They will be donating $250 to two local churches and using the additional $1,000 for replenishing their stock.
F. Town TIF: HF: The TIF expires in 3 years. HF Called Bernstein Shur, and they are recommending that Shannon call HF to discuss. All agree they will go with whoever is recommended by Attorney.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:05 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman __________________________________________
Rick Micklon __________________________________________
Lenny Adler __________________________________________
Approved on November 16, 2016
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