Town of Otisfield
Board of Selectmen Meeting Minutes
October 5, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson & Rick Micklon present. (Absent – Lenny Adler)
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from September 21, 2016. *Motion to accept minutes. RM/LA –Unanimous.
4. SPECIAL EVENTS
A. Public Hearing 10/05/16: Harvest Dance Permit To Hold B.Y.O.B. Function. *Motion to open the public hearing @ 7:02 PM. HF/RM – Unanimous. Public comments/question: Dan Peaco: Does everyone who has a function down there need to come before the BOS? HF: if they are having a BYOB it requires a Public Hearing along with a liquor license from the state which is always required. Quen Henderson: Has there ever been an incident at this type of function? James Alberi: No, there has never been an incident, which is why they did away with hiring a state trooper for the event. It’s been about 4 years since one was hired per diem. Quen Henderson: What if there is an incident? James Alberi: Someone would call 911 . Dan Peaco: Is there a policy about someone renting with liquor? RM: we do have a policy for renting community
hall, but it does not include any stipulations about police presence. The state gives them the permit so we have no say as far as that. RM added that they are required to have there own insurance for an event at the Community Hall. Herb Olson: At the present time, the sherrifs office does not have any per diems office so you would need to go to the sherrif’s office and hire one. *Motion that the we sign the permit. HF/RM – Unanimous. *Motion to close the Public Hearing @ 7:15 PM. HF/RM – Unanimous.
5. BOARD & COMMITTEE REPORTS:
A. Conservation Committee: Chair, Maureen Howard: From reading the paper and talking to HF, there will be a Public Hearing about recycling and possibly dissolving the contract with Oxford based upon how the towns vote. If you’re interested the Conservation Committee would like to work on this and invite someone in to give a presentation. Single sort recycling is the direction the committee thinks we should be going. All agree that she can head up this task. The committee is down 3 members. TT will post on website that volunteers are needed. Quen: I would like to make
sure that the Public knows about the fees and costs involved. HF: Currently there is no intent of giving any presentation, but to explain that for single sort, all recycles go in to one container. All the Trash goes in to another. It appears a lot of towns are looking at that to save money. Maureen: I see this as 2 steps, do we want to stay with who we have? RM: That is not an option. We have to vote to disband before we can vote on who we want to use. Quen: I would be prepared for questions that ask; What happens if we vote it out, or what happens if we vote to keep it? HF: There is a flyer on the website that the Town received. This will be implemented on July 1, 2017 if that is the decision. This is the start of the formality and then we need a public information meeting and invite people to the town so they can present so we can vote to do one of those choices. This will not have anything to do with the Casco Bulky waste.
6. DEPARTMENT HEADS:
A. Sexton, Dan Peaco: Del Maxfield came out and did a layout so we could put a plot in. Dan believes he is going to make up a new map because it has been altered a bit since it was last done. The driveway will be changed from 12’ to 14’. An excavator can be brought in without disturbing any other plots. Del is going to be marking the end of the rows and put the pins at center of each rows. RM: I suggest we put rows in with labels. Signs with no vehicular access might be added as well. All agree that loam / gravel should be distributed evenly.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Herb Olson: Spurrs Corner Fire Station. There is a pond over the new black top at the Fire Station. RM will discuss this with Road Commissioner.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Winter Mailbox Policy: Read and accepted. *Motion to sign Winter Mailbox Policy. HF/RM – Unanimous. TT will post on website.
B. Date for dinner with Amy Chipman. *Tabled until Lenny Adler is in attendance.
C. Heniger Park Lease Reassignment lot # 9, Harward: *Tabled because lender does not agree with our lease. The lawyer asked us to amend our current lease. *BOS agree that we are not amending our lease.
D. Community Hall: The kitchen door is not working or locking. Bradbury has cleaned and turned on the heat. It is currently set at 45.
E. Email received regarding Hunting on Town land email. AP: If it’s not your property it is supposed to be with given permission. Discussion: We do not have a policy on this, but what happens if someone gets hurt. If a stand goes up, a name needs to be on there. If there isn’t a path, we don’t want someone trying to drive out there and getting stuck. BOS have no problem with the hunting at this time, but request he not make his own access with a vehicle.
F. Recycling Issue will go on November ballot. October 20th Public Hearing, 7:00 PM @ the Community Hall. Handouts will be provided.
G. Former Fire Chief: BOS would like a letter to be sent to Mike Hooker from the Town, thanking him for his service. It will be sent when LA is back so that all BOS sign it.
H. Performance Review: Administrative Assistant and CEO to be scheduled at next meeting.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam project
B. Saturday Pond Dam
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 6 to pay the town bills. RM/HF - Unanimous.
B. Abandoned vs. discontinued roads: We have a new resident in Town on Loop Road. The GPS sent her down a “discontinued” road. (This happens often) We need some trimming of branches done and a sign that gets the driver’s attention. RM: I would like to put a few signs up at Herb Olsons Barn, bluntly stating Turn Around, Do Not Enter, Road Ends, etc. Something that will get a drivers attention. Ie; impassable, no passway, stop / turn around, Danger, wrong way, turn back. Etc. HF: I would be an advocate for a dead end sign to be put up on the left side parallel with the current sign it so it gets their attention. (something people are not used to seeing so that they pay attention to it) All agreed on (Danger wrong way turn back) this should be done immediately. RM will send AP link to order
this.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Haggerty’s on Town Pond: Quit claim deed has been signed & filed. It is now the Town land. HF would look into seeing if O’Donnell & Associates will take a slight portion off of the Haggerty taxes for donating it to the town based upon the decreased size of the property. The Haggery’s would like the trees from this piece of property if the Town intends to remove them. All agree this is reasonable. HF will call Al to let him know when Dan Peaco can take them down.
B. Flags are all down. HF: Replaced 9 flags this year. We have 37, plus the FD to put up. 20 more flags are needed for next year based upon deteriation. AP will place another order.
C. HF: I put a UV light sign in the Heniger Park Kiosk: Q Team will be sending us an invoice once the four dead trees I marked on the beach lots are removed.
D. Cellar light: HF: This area is dimly lit and is requesting that Field Electric put in a new light or two in the storage room before furnace room.
E. Saturday Pond Dam: Meeting will be held Saturday October 8th at 10:00 am to discuss an easement for access to the dam. DP and HF will be meeting with them.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:59 PM. HF/RM -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on October 19, 2016
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