Town of Otisfield
Board of Selectmen Meeting Minutes
August 17, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from August 3, 2016. *Motion to accept minutes. RM/LA – Unanimous.
B. Executive Session minutes from August 10, 2016. *Motion to accept minutes. LA/RM - Unanimous.
C. Casco Joint BOS Meeting minutes from May 31, 2016. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. BOARD & COMMITTEE REPORTS:
A. Board of Appeals: Don Mixer’s term expired June 30, 2016. He hasn’t been at any meeting and we haven’t heard back from him. All agree to reluctantly remove him from this board.*Motion to remove Don Mixer from the BOA due to lack of activity and communication. HF/RM – Unanimous. Board of Appeals has (3) open positions. TT will post on website that the BOA needs (1) member and (2) Alternates.
B. Planning Board – David McVety has resigned from this Board. *Motion to remove David McVety from this Board. HF/LA – Unanimous. Planning Board has an open Alternate position. TT will post on website that the PB needs (1) Alternate.
C. Employee Handbook Committee – Callie Z.: This committee will be meeting Wednesday, September 28th @ 1:30 PM to start up again. HF: *Motion that we put the Health Officer Job Description on the website. RM/LA – Unanimous. TT will update website.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. ATV Club: Bill Sprague; President:
1) We had an incident where a resident, Herb Olsen, on Coon Road was complaining about a person going up and down the road at a fast speed. Mr. Olsen has notified the Game Wardens. ATV Club is requesting to put a few NO ATV signs up on the roads. If someone has a complaint, would it be ok to deter people from riding on that road by placing (2) signs up in each direction. LA: I think it would be better if Road Commissioner put up signs and if someone has a complaint, I suggest you tell individuals that it’s a civil matter.
2) The ATV Club is requesting to ride past the 8:00 PM curfew on Saturday September 17th for a community night ride. We are requesting permission to use Oak Hill, Tamworth and Jessie Mill for this ride. *Motion to make a one-time exemption for the ATV club on Saturday, September 17th to use the designated use trails after 8:00 PM. LA/RM – Unanimous. TT will post on the website in the banner so public is aware of this.
3) There will be a Landowner Appreciation Dinner, Sunday September 25 @ 12:00 PM. All are welcome to attend.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. FY17 Tax Commitment: Tabled until the end of the meeting.
B. Fairpoint Poles: Email regarding the customers who will get service with new poles. (Entered into public record) The new Fairpoint poles and equipment will provide a better phone/internet connection for some areas in town. RM: questions how a few poles can service such a large area. What are they servicing and why are they placing new poles? Anne will report back at next meeting.
C. Bond Anticipation Note from Northeast Bank: Town attorney is advising BOS to sign as an additional qualification Policy. *Motion to sign and accept the Town of Otisfield Post issuance Compliance Policy from Berstein Shur Law Office. LA/RM – Unanimous.
D. Property on Scribner Hill Road: We neglected to abate the taxes when we gave it back. *Motion to abate the taxes on act #1880, Map R03, Lot 031A in the amount of $450.37. LA/RM – Unanimous.
E. Community Hall: AP: The refrigerator will be delivered tomorrow.
F. Dump stickers: Lisa wanted to suggest distributing (1) sticker of a different color or type to anyone who only owns property in town. If you only own property you shouldn’t get a bulky waste sticker. If they have a home, a different sticker is suggested. HF: Speaking as someone who used these stickers prior to building, I have no real problems with the system as it is. LA: Not sure I have a problem with it either and the change just may confuse the issue even more. RM: If Casco is not complaining and we are not complaining, I suggest we not confuse this further. All agree.
9. ADJUSTMENTS TO AGENDA
A.
10. UNFINISHED BUSINESS
A.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 3 to pay the town bills. LA/HF - Unanimous.
B. Closet Bids: Discussion: Glenn Snow has provided a bid of $1,550.00 for the (2) closets. The one at the Community Hall has a lot of work to be done to make it match and be secured. The one upstairs at Town Office is larger, approximately 10’ x 8’. All agree the Community Hall closet should be done first as it will be needed for the Presidential Election. RM suggests we allow Glenn Snow to put the materials on the Town’s Record Lumber account allowing him tax exempt status. All agree. *Motion that we build the closest at the Community Hall and accept the labor bid. RM/HF –Unanimous. All agree to do the Town Office one at a later time in the fiscal year, once the B & G budget is better known.
C. Town Pound - Callie Zilinski: Checking on progress of Quit claim deed. HF talked to Al Haggerty and he and Patty are happy to sign a quit claim deed. HF: I’m not aware of who the other people are. It’s possible that the Annance family is the other abutter. We will have it signed by Patty and Al who are the primary abutters. Town Pound is referred to as abutting property, not their property. Callie read a few stipulations which include, no moving rocks or disturbing soil. She will mail the survey document and quit claim deed. The clearing of the trees will be done after the deed is received and then the historical archaeologist can take a look.
D. William’s Way Easement: HF will discuss this with Kyle and report back at an upcoming meeting.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Flag at the Transfer Station: LA there is a flag as you are driving out that needs to be replaced. It is very faded. HF intends to take care of that.
B. Pleasant Lake Dam: HF: Still waiting for the MDEP permit.
C. Christmas Tree: HF: Will meet with Phil Richardson on Friday. Another tree will be installed down at the Community Hall.
D. County Budget Caucus for District 3: RM: Meeting on Wednesday, August 31st. Floor nominations from the Selectmen in attendance and then you take a ballot vote. Two elected and one appointed by Commissioner Tim Turner. Rick has been Chair for last three years.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:00 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on September 7, 2016
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