Town of Otisfield
Board of Selectmen Meeting Minutes
June 1, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from May 18, 2016. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. BOARD & COMMITTEE REPORTS:
A. Finance Committee: Meeting tomorrow night 06/02 @ 7:00 PM to prep for Public Hearing on 06/07 @ 7:00 PM.
B. Road Study Review Committee – David Hyer sent an email about a software update. The cost is $100.00 for the update. All agree this is a good idea if it’s going to be used.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Christmas Tree: Quen Henderson: His son Troy is willing to donate a 15-20’ Christmas Tree for the Community Hall. HF: I would be concerned with the digging and transporting of it. All agree to ask Eli Goodwin, Goodwin’s Landscaping in Oxford what he would charge to dig it up and replant it. RM: This is a generous offer and we should look into it. All agree. RM will report back with Eli’s comments.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Town Reports are available at the Town Office. (1) will be handed out per family.
B. DOT Paving on Bolsters Mills Road: They will be paving from Rt. 117 to Rt. 121 mid June. It will take about 4 days. They have already brushed it and marked it. Contact information is available at the Town Office if anyone has any concerns.
C. Heniger Park: Alison Wood, lot 13 got a notice saying her name would be in the unpaid tax book. She knew there was a 99 year lease and a 2040 lease as well. They want to sell their lot and knows she was neglectful, but had lots going on. Asking BOS to consider extending the 99 year lease to them. She has given the Town permission to go on the property to make sure it is safe. The propane is off and property has been cleaned. Currently this lease expires June 1, 2019. Unpaid property taxes have been paid. HF: We sent numerous notifications. Nothing was returned. All agree they cannot extend the 99 year lease option. *Motion to not extend the lease to 99 years and this lease will expire June 1, 2019. HF/LA – Unanimous.
D. Tax abatement: Map R9, Lot 18, Frederick Dyer: F. Dyer has been paying taxes on 80 acres for the last 12 years. He only has 40 acres. An abatement can only go back a year. Tax payers should be aware of what they are paying taxes on. An abatement in the amount of $257.47 was given for the last year. *Motion to approve the abatement from Map R9, Lot 18 reducing the tax amount from $3,985.58 to $3,727.84. LA/RM – Unanimous.
E. CMP; Pole permit: *Motion to approve the CMP pole permit on loop Road. LA/HF – Unanimous.
F. Saturday Pond Dam: RM: Maine Survey Consultants, Del Maxfield estimates $1,800.00 to survey the 28’ x 60’ lot. He would research possible access points from the abutter as the record markers are missing. *Motion to sign the Maine Survey Consultants proposal to survey the property on Saturday Pond Dam area. HF/LA – Unanimous.
G. M.S.A.D. #17, Board of Directors: Joe Vaillancourt’s term expires this year and he is not planning to run again. After 24 years he’s going to give someone else this opportunity. All agreed that Joe did a great job on this Board and will be hard to replace him. Board wishes to extend their thanks to Joe.
H. Lights for the Community Hall: Seth Field, Field Electric suggests (6) lights with 4-5 lights for each fixture due to the lack of light inside. Annie provided some choices to BOS. *All agree to purchase (1) of her options to see if it gives off enough light.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 22 to pay the town bills. LA/HF - Unanimous.
B. Pleasant Lake Dam: HF: (3) Bids came in May 23rd. T-Buck Construction bid was $421,639.00, CPM bid was $546,900.00 and Sumco bid was $756,000.00. T-Buck was awarded the bid and answered many questions at a joint BOS mtg in Casco last night. They are considering doing the fabrication for the gate which is additional money on top of the bid amount. Casco voted on it last night and tonight is Otisfield’s BOS vote. *Motion to go with T-Buck Construction based on the lowest bid and last night’s fact finding meeting, contingent on the passing of the dam article at our Town Meeting. HF/LA – Unanimous. Discussion: Town Warrant will add in $250,000 for each town, contingent on positive vote at Town Meeting, but DEP has said the Town needs to do this or we will be faced with a daily fine. An invoice from
Myron Pertrovsky, PE, Design Engineer. MBP Consulting was received in the amount of $2,450.00. This brings us up to approximately $27,236.83 *Motion to pay this bill. David Morton, Casco Town Manager will be sending us an invoice for half of the legal services provided.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Flags: HF: A Prisoner of War (POW) and Missing in Action (MIA) Flag was placed underneath the American Flag when it was raised on Memorial Day at the corner of Route 121 and Rayville Road. DP: Replaced some flags that were torn or badly faded when removed last fall. More flags will need to be ordered from the legion where it has been confirmed that they are made in the USA.
B. ATV Club: HF: There are signs up and they got approved by the State last week.
C. Cove Road Run: RM: On September 24th @ 8:30 PM, there will be a Road race called Maine Adventure Relay that includes Cove Road. They are looking for Otisfield to grant permission to use restrooms or provide refreshments. RM requesting Anne to report back to them and offer the Community Hall as an option. The Otisfield Social Group may be interested in helping out with this.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 7:55 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on June 15, 2016
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