Town of Otisfield
Board of Selectmen Meeting Minutes
January 20, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from January 6, 2016. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. BOARD & COMMITTEE REPORTS:
A. Ordinance Policy Review Committee: HF: A Policy for Disposition of Tax Acquired Property has been sent to the OPRC for review.
B. Planning Board is going to start meeting on the 1st Tuesday of the month for workshops for the next few months to address some unfinished business. They will continue to meet on 3rd Tuesday for applicants.
6. DEPARTMENT HEADS:
A. Fire Dept: Chief Jordan: Silvaqua Association: FOR BACKGROUND: Silvaqua Assoc. had a dry hydrant installed in 2012. Back in 2009, Prior Chief, Mike Hooker had discussed what his intentions were and Kyle has implemented them in writing. Kyle has written up an agreement on maintenance and repairs/financial obligation with this hydrant so that should something break in the future, it is clear who is responsible. Plowing for this location is currently being done by the Association and Kyle would like to add it to this agreement tonight so that in 10 years from now, there is no confusion. Repairs for the last 6 months have been picked up by the town, but only included the labor and materials. BOS signed written agreement 12/16/15 and Kyle sent it to Silvaqua Association President. Tonight Kyle explains
they have not signed it and believe it to be premature. RM: What is premature about agreement? KJ: They believe it’s premature because it’s in the freeze line. RM: Rather than do nothing due to the Association not willing to pay for it and if the department feels strongly enough that it’s needed, would it be worth the town to pick up the costs? LA: I would not agree to that. HF: No, I wouldn’t either. We had an agreement that they would maintain it. RM: Understood, but I’d like to air on the side of safety. If it saves one structure or one life, isn’t it worth it? We can find the money if the answer is yes. KJ: We’re looking at other options as we speak so I’ll continue to communicate with the Association and keep the BOS posted.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Meeting with Androscoggin Bank: Annie and Hal have already met with TD Bank and Northeast Bank. Next Tuesday she and Hal will meet with Androscoggin Bank at 10:00 AM. TD charges a fee to electronically scan and deposit checks. LA: Really likes Androscoggin Bank paper proposal. *Tabled until an upcoming meeting.
B. Town Report update: David Hyer came in and showed Annie how to set it up so she can email report to Park Street Press. RM: Requesting BOS review it before it gets sent for final print. All agree.
C. Power vent for town garage boiler repair is in Town Office boiler room.
D. Handrail Damage: Ice came off the roof this afternoon and took the handrail off the front ramp. Mark Grover is going to replace them tomorrow.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 13 to pay the town bills. LA/RM - Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Ross Cudlitz, PE report has been received on Cobb Hill project. Both Hal & Rick were impressed with the extent of the report and file photos.
B. Winter carnival: HF: The cardboard sled construction will be held Sunday February 7th, 2016 and the Winter Carnival will be held on Saturday February 13th, 2016. The Community Hall will be opened up a couple of days before. Anne & Rick will ensure it’s ready. Arts and crafts will likely be held at the Annex. Spurrs Corner Church will be having breakfast with lunch and dinner being held at the Community Hall on February 13th.
C. Web site: It looks like some pages are mobile friendly. TT and AP will meet next week to review.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 7:35 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on February 3, 2016
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