Town of Otisfield
Board of Selectmen Meeting Minutes
October 7, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson & Rick Micklon present. (Absent - Lenny Adler).
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from September 16, 2015. *Motion to accept minutes. RM/HF – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. COMMITTEE REPORTS:
A. Job Description Review Committee would like to be renamed the Employee Handbook Committee. TT will update website.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Herb Olsen: Who is in charge of the Fire Station buildings? The door at Pugleyville needs repair. HF: Doors have been ordered and when they come in, Jared Damon is installing them. H.O.: What can we do to get the Spurrs Corner FS paved? HF: We talked about it 3 years ago and we were told it was too much money. HO: I’ll get a petition. There are multiple issues that need to addressed with paving and grading. RM: Suggests putting it in front of the Finance Committee before going to petition.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Received (12) Heniger Park Leases to be renewed: *Motion that we sign the 99 year leases for Lots 11 , Lot 15, Lot 17 , Lot 18, Lot 20, Lot 8B, Lot 10B, Lot 12B, Lot 13B, Lot 17B, Lot 19B and Lot 20B -RM/HF – Unanimous. Discussion: Both HF & RM signed and when LA returns he will sign and they will be mailed. All have been signed except for (1) one lease (lot 13) which expires 2019.
B. Bid on FD ‘86 Tank Truck due by October 30th. Going in the Advertiser Democrat twice.
C. Sign abatement letter. *Motion to sign the abatement on Map R3, Lot 027-E. HF/RM –Unanimous.
D. Oxford County State Valuation came in.
E. Public Junkyard Hearing: To be placed on the next Agenda. Not enough time for proper noticing to meet this meeting.
F. Snow Plowing should be advertised and proof of insurance is needed:
G. Harvest Dance - *Motion to sign the permit for the OVFFA to have their liquor license at the Harvest Dance. HF/RM – Unanimous.
H. Bicycle Signs for Otisfield roads: They have been requested and it is in the works.
I. Teddy Breece plaque has been ordered and town will put it in when it arrives. The town takes full responsibility of the stone.
J. Transfer Station: Safety training for Elton is up to date through the Fire Dept. trainings. AP has confirmed with MMA and Fire Chief.
K. Fire Dept training: All Town employees have an upcoming Sexual Harassment/Blood-Borne Pathogen training at the Fire Dept. January 18th @ 7:00 PM.
L. Trooper Jason Wing is coming to different towns to speak at BOS mtgs and would like to attend one of Otisfield’s to discuss the drug use & addictions in the area. All agree a Public Informational Meeting would be better than a BOS meeting to reach more people. All agree to hold meeting at the Community Hall and post on the web site.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Cobb Hill
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 6 to pay the town bills. HF/RM - Unanimous.
B. Cobb Hill: RM: As a recap, we had Ross Cudlitz, PE look at 2 culverts on Cobb Hill Road. Engineering sketches and designs were submitted. Proposal received from Off Road Construction, Inc.: A quote for culvert 1 at the bottom of hill with options came in at $24,000.00. Total for Culvert 2 at the top of hill is $13,500.00. Off Road Construction can do both for $35,500.00. HF: Would like to discuss with Richard Bean, Sr. about using remaining reserve funds. HF will discuss with Richard Bean and RM will talk to Ben Pratt and Ross. HF will prepare an easement letter-will be prepared and sent to land owners being affected by the work as stone work will intrude into their property.
C. Parkway: HF: A “deflector berm” letter has been sent out to landowner to request it be removed asap.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Otisfield Volunteer Firefighter’s Association: HF: The Association is paying to have the Fire Dept. truck lettered. Chief Jordan discussed getting a sign for Pugleyville Station. Approx cost is $900.00. The association is paying for this. HF is requesting the Town pay for one for Spurrs Corner. *Motion to purchase a sign for Spurr’s Corner. HF/RM – Unanimous.
B. Emergency Relief: HF: Patty Haggerty is willing to be the conduit in times of an emergency so that donated funds/items will reach the families in need. PH will provide the applicable information to TT for being placed on the town web site.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:25 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on October 21, 2015 ~~
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