Town of Otisfield
Board of Selectmen Meeting Minutes
September 2, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon&Lenny Adler present
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from August 19, 2015. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. COMMITTEE REPORTS:
A. Road Study Review Committee: Vice Chair, David Hyer and Dan Peaco presented their final report. (Submitted into public record) Engineering input from Ross Cudlitz, PE included. Recommendations included from RSRC are based on proposal that was voted down at Town Meeting. Recommendations are to help the town move forward with short term goals. BOS thanked the committee for all of their hard work. Dan Peaco asked that a letter be sent to the committee stating that it was dissolved and had reached its goals. BOS agree to send said letter to all members thanking them for their hard work and dedication.
B. Finance Committee: Application received from Mike Thorne for the Finance Committee. There is (1) opening for an alternate. *Motion to accept Mike on the Finance Committee as an alternate, with a term expiring in 2020. HF/RM– unanimous. TT will update website.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Heniger Park: HF: A $400,000 insurance coverage policy is needed per lease, listing Town as insured: A list of which companies will provide it and those who will not may be needed. HF spoke to Town attorney since we had changed the verbiage to read General Liability only. The Town is concerned with the liability on the property if someone were to trip and fall. HF intends to call insurance company to find out why they will not insure it and will provide feedback at next meeting.
C. Heniger Park: E. McCarthy: Would like to discuss the dock / swim raft. Is there anything that can be done to add the docks in Heniger Park to the Town insurance policy to cover liabililty. RM: The Town could add it under the umbrella policy, but if they were to do that, it would then be opened to all Otisfield residents. E. Mccarthy will continue to explore other options. E. McCarthy: What is the final count for the 99 year leases? HF: We have had 11 lots sign up. The remaining lots have until September 23, 2015.
D. Town Website: Diana Olsen: How often is the website reviewed and can efforts be made to remove the incorrect information in a timely manner. Board and committee pages are inaccurate. Needs to be more up to date and user friendly. RM: Board & Committee changes that are needed should come from the Board and Committee Chairs directly. It is up to the Committees and Board chair to submit any updated information that is necessary. As for the missing links, it was a template that was started years ago and the links can be deleted if they are not being used. RM will send out a reminder to Board and committee Chairs to review their section of the web site and to send any changes to himself or TT. We are always open to any suggestions and comments to make the site more user friendly. BOS thanked Dianna for pointing
out the updates needed. TT will work on them ASAP.
E. Fire Dept. Tanker: Herb Olsen: When are we getting rid of tanker? LA: It is time and I will write something up and have it submitted at next BOS mtg. It needs to go before the winter.
G. Road markers (Town vs Private): Herb Olsen: Prices are needed. We’ve got to have someone mark where they are going to go and have Dig Safe mark where it’s ok to go. Might be more expensive then originally thought. HF will discuss with Richard. RM: We currently have 10. HF: Richard Bean can take a look and let us know how to proceed.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Elections conference/training Sept. 23 & 24. This is mandatory for all office staff to attend. The office will be closed Thursday, September, 24th for the day. TT will post on website and Annie will post on the bulletin board.
B. Updated Tax Bills Due Policy. *Motion that we sign the updated Tax Bills Due Policy. HF/LA – Unanimous.
C. Heniger Park Leases: *Motion that we sign the 99 year leases for 6B, Lot 9, Lot 16 and 18B. LA/RM – Unanimous.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Ted Breece Plaque: The Town is requesting a Bronze plague to be placed at his grave site. The Fire Department Association and Dan Peaco stepped up and took care of the plot purchase and perpetual maintenance on it. All agree that it’s the least the Town can do.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 4 to pay the town bills. LA/HF - Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Fire extinguishers were inspected at the Town Garage: LA
B. Transfer Station: Don Mixer and Elton Vasquez have offered to help when someone is needed to fill in for Eric.
C. Performance appraisals: All agree to schedule one for Richard St. John
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:15 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on September 16, 2015
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