Town of Otisfield
Board of Selectmen Meeting Minutes
August 19, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon &Lenny Adler present
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from August 5, 2015. *Motion to accept minutes as amended. LA/RM – Unanimous.
B. Meeting minutes from Special Selectmen’s meeting August 10, 2015. *Motion to accept minutes as amended. HF/RM – Unanimous.
C. Meeting minutes from Assessors meeting August 13, 2015. *Motion to accept minutes. HF/LA – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. COMMITTEE REPORTS:
A. Finance Committee: Mike Thorne is submitting an application for the Finance Committee. We have one opening for an alternate.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Lisa Labbe questions about chickens. *Not in attendance.
B. Heniger Park Beach docks: Brian Stone asking about placing an additional dock in the water. BOS: The docks are a common area for all Heniger Park residents. BOS all feel there should be (1) dock at that beach that all can use, but they do not intend to monitor this. It can be installed by one individual, but it needs to be community property. RM: My position is that we should not allow more than 2 docks per beach. Brian Stone agrees that placing (2) docks per beach with no more then (5) boats per dock makes sense. *Motion that we allow 2 docks per common beach area at Heniger Park, but it is not to exceed 2 docks without BOS approval. RM/LA – Unanimous.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. MMA Insurance Dividends 1- Workers Compensation Fund voted to refund those members who met the criteria. We received $1,085 Workers Comp. and Risk Management $1,446 dividends.
B. The original eight signers for the 99 Year Lease, who have all documents in order, are having their leases signed by the Selectmen tonight. *BOS signed 6 leases tonight. The leases being signed are: Lot 6, Lot 11 B, Lot14 B, Lot 15 B, Lot 16, B and Lot 12 is a transfer.
C. Elections conference/training Sept. 23 & 24. This is mandatory for all office staff to attend every 2 years. The office will be closed for this on Thursday, September, 24th for the day. TT will post on website and Annie will post on the bulletin board.
D. Town Kayaks have been moved from Brett Storage and are now in the Seeds of Peace location.
E. MMA, John Waterbury, OHST, sent a checklist for the building maintenance needed. BOS reviewed list and most items are done or on the list. The town has 30 days to notify the State that the items have been completed. RM suggests we place the date an item was completed next to the item on the checklist. All agree.
F. Transfer Station box repair: One of the boxes needs to be repaired. An estimate for a new box was given and it was well over $8,000. To be repaired it will cost approximately $3,791.00. BOS all agree that this is an upkeep item and needs to be repaired. No motion is needed for upkeep.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Cobb Hill. RM: DEP needs to come out and look at the culvert because Ross Cudlitz and the State disagree on how it is categorized. Ross believes this is a maintenance project. DEP says it is not a maintenance project. DEP is suggesting they embed the culvert and possibly even provide a fish passage. We may need to have a meeting to come to an agreement. All agree.
B. Pleasant Lake Dam. HF met w/ everyone. The contract was signed and sent. October 3rd – 6th are the new dates to do the work down there.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 3 to pay the town bills. RM/LA - Unanimous.
B. CMP quote for W. Swampville Road was received: $21,225.57. *Motion to sign pole permit and accept the bid proposal. LA/RM – Unanimous.
12.QUESTIONS OR COMMENTS FROM THE BOARD
A. HF: The maps provided by Zizi Vlaun that are going to be displayed on the Kiosk at Heniger Park are completed. All agree that the maps look great and the Town is going to provide an 11 x 17 printed map for this location.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:25 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on September 2, 2015
| 
