Town of Otisfield
Board of Selectmen Meeting Minutes
June 3, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from May 20, 2015. *Motion to accept minutes. RM/LA – Unanimous.
B. Meeting minutes from March 18, 2015. *Motion to accept minutes. RM/LA – Unanimous. Discussion: These were not approved at a prior meeting because TT was out of Town.
C. Meeting minutes from May 29, 2015. *Motion to accept minutes HF/RM – Unanimous. Discussion: BOS met w/ John Maloney @ AVCOG location to discuss Wireless Telecommunications Ordinance. There will be a public hearing on June 11th and copies of ordinance will be left at Town Office for anyone who wishes to review it.
4. SPECIAL EVENTS:
A. Community Social Outreach Group: David McVety would like to update everyone on the upcoming events.
1) June 25th @ 7:00 PM at the Oxford Hills High School a play about addiction will be presented. A pediatrician put this together and it’s very informative. He encourages all to attend.
2) Community Social Outreach group is still meeting once a month to offer a free meal for the community. They have a craft group that meets twice a month and another group meets for walking events. He would like to encourage others to attend and participate. They have served over 200 individuals in the town through this group. For any information; get in touch with them and if you don’t have a ride, there are volunteers who would be willing to pick you up.
3) The Community Social Outreach Group would like to donate $500.00 towards the $7,000.00 needed for the Community Hall upgrades, Ie: Stove and shower.
5. COMMITTEE REPORTS:
A. Job Description Review Committee: TT: The committee has formatted and printed all previously adopted job descriptions. They have been labeled and put in a notebook for the BOS to sign. TT will update the web site w/ the committee’s formatting updates. Book is in TT’s box in the office. All BOS agreed to stop in and sign.
B. Ordinance Policy Review Committee: Members Joseph Zilinsky, Tanya Taft, Lenny Adler and Diana Olsen’s terms expire 06/30/2015. HF spoke to Diana Olsen and she is willing to renew her term. *Motion to renew Diana Olsen’s term for a (5) year period ending 06/2020. HF/RM – Unanimous. TT will update web site. Lenny Adler is willing to renew his term for a (1) year term. *Motion to renew Lenny Adler’s term for a (1) year period ending 06/2016. HF/RM – Unanimous. TT will update web site.
C. Board of Appeals: Members Anne Pastore and Marianne Izzo-Morrin’s term expires 06/2015. TT will ask if they would like to renew and update BOS at next meeting.
D. Conservation Committee: Lee Dassler’s 3 year term expires 06/30/2015. TT will ask if she would like to renew her term and update BOS at next meeting.
E. Finance Committee: Members Dan Peaco, Hal Ferguson and Quentin Henderson’s term expires 06/30/2015. TT will ask if they would like to renew their terms and update BOS at next meeting.
F. Planning Board: Members Karen Turino and David McVety’s term expires 06/30/2015. TT will ask if they would like to renew their term and update BOS at next meeting.
G. Scholarship Committee: Members Kemsen Bourque and Patricia Sturdivant’s term expires 06/30/2015. TT will ask if they would like to renew their term and update BOS at next meeting. Rick has spoken to Trish Sturdivant and she has resigned from the committee.
6. DEPARTMENT HEADS:
A. Sexton; Dan Peaco: There are (5) trees at different cemeteries that need to be taken down. Dan is going to contact Q-Team. *BOS appreciate being informed, but as Sexton, Danny has their blessing to move forward with this.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Flower boxes at the Community Hall: Elaine Doble-Verrill: Now that the Community Hall has been painted, the Community Social Outreach Group would like to coordinate having (3-5) flower boxes installed with the BOS permission. Logan Day who is in the building trades at OHHS has been contacted and would be willing to assist. It would be a good community service for him. A concern would be who would water the flowers, but we have a function there once a week except for the 1st and Elaine is willing to coordinate that as well. RM: I have no problem in the concept and like the idea of beautifying the building but if it doesn’t work out, they may have to be removed/discontinued . Elaine: Let’s try it for a year. Sharon said she was willing to release money for the boxes & inserts. HF: maybe
we can get a design of the boxes and where they are going. All discussed removing them in the winter so that the snow does not damage them. BOS are in favor of the process and just request more details. *Elaine will get more details and report back at an upcoming BOS mtg.
B. Elaine Doble-Verrill: I saw an ad in the newspaper for an Administrative Assistant position, can you please explain? HF: MIM is retiring after 29 years. Elaine thanked her for her work and said congrats and good luck.
C. Kristen Roy: What process are you using for the meeting June 11th? HF: This will be a Public Hearing. The hearing agenda will be up to whoever conducts it as Chair of their board/committee. Kristen: Will it be a public meeting or hearing? HF All meetings are public. In a “hearing” anyone can speak. This is where a board calls out to the public to offer input. That would be the time to raise any concerns you may have.
D. Heniger Park Residents: Mr. & Mrs. Harward. They have been at Heniger Park from the beginning of the lease. They raised their kids and grandkids on this property. To Lenny Adler’s comments recently; They did not get a free ride. They have always felt like they were part of this town, but after hearing Lenny say they had a free ride they were offended and angry. They have always maintained Heniger Park and upgraded the properties. They have always done what was asked of them and more. So for people to say they have had a free ride upsets them. They would have done more if they were asked to do more. They renewed their lease to the 99 lease being offered. BOS all agree they have done what was asked and thanked them for renewing and starting fresh.
8.ADMINISTRATIVE ASSISTANT ITEMS:
A. Foreclosure: Map U20, Lot 32. Taxes owed for 2013. Update: Owners have paid in full through 2016. A Quit Claim Deed has been prepared. *Motion to sign the Quit claim deed to William F. & Christine M. Guinasso. LA/RM – Unanimous.
B. Hazmat trailer update. KJ did not get an ad to MIM. LA is going to discuss with him and report back at next BOS mtg.
C. Town Meeting refreshments update. All refreshments will be taken care of. Brendan Bedell is going to run the microphone and also help w/ refreshments. Any donations are kindly appreciated.
D. Beach opening & closing discussion. HF: We had some vandalism at the beach and unfortunately it’s time to lock it up. Locking the gate at night to commence ASAP. Everything has been documented.
E. Kayak discussion: MIM spoke as Rec. Director. July or August; a program will be put in place where people will put down a deposit if they intend to use the kayaks. Possibly take out (6) kayaks at a time. It will be a town rec function and they will be under the Town Insurance Policy.
F. First Responders Grant: MIM: The First Responders are looking into a grant and need a letter from the Town to apply. They also needed to know when the Town was recognized by the State of Maine. MIM has been researching this. RM: What is the grant for? LA: I believe it is looking into getting house numbering signs to distribute to tax payers that will help the FD & EMS locate individuals in an emergency. *Motion that we sign. HF/LA. RM abstained, not opposed to the grant, but would like to know exactly what the grant is for and feels that the BOS should be part of the process before any grants are applied for as the Town of Otisfield.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Town Meeting Agenda’s: HF: Upcoming meetings are posted on the web site and bulletin board. Occasionally we run into times when something cannot be posted on the web site in a timely manner, so it only goes on the bulletin board. The web site meeting calendar will typically take you to the Agenda so to avoid confusion with the BOS Agenda, HF is proposing that we put the verbiage “after scheduled meetings” on the BOS Agenda. Legal counsel has advised it’s acceptable to post on the bulletin board if the web site can’t be added to immediately. *MIM: We also have times where the Chair of a Board or Committee has cancelled and had to reschedule. Next meeting BOS will discuss verbiage needed for this. *Tabled until an upcoming meeting.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 22 to pay the town bills. LA/RM - Unanimous.
B. Heniger Park Lot 4 – Bids to be opened. This is for the 99 Year Lease Increment. A bid received from Linda Cleary - $57,500.00 for Lot 4 at Heniger Park on Pleasant Lake in Otisfield Maine. *Motion to accept the bid as read. RM/LA – Unanimous.
C. Policy for contacting Town’s Attorney: In the past we have had people try to contact Town Attorney. It can get expensive. A policy has been written stating that the Town Attorney does not conduct any business, unless he has been asked to do so by BOS, Administrative Assistant or on a case by case scenario of Board or Committee Chairs. *Motion to adopt this policy. LA/RM – Unanimous.
D. Heniger Park: Town Attorney Bill Welch sent a BOS approved letter to all HP residents outlining where we currently are in the entire lease process. To date, (3) people signed up for the new lease, the other (12) have the 2040 lease in their hand that they can opt to exercise. The only lease holders with the offer of a lease that expires on June 30, 2015 are those with current leases that expire no later than June 30, 2016.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Public Hearing June 11th at 7:00 PM: Finance Committee & Ordinance changes. Different chairs will be conducting meeting. Handout will be provided at Town Meeting.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:25 PM. LA/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on June 17, 2015
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