Town of Otisfield
Board of Selectmen Meeting Minutes
May 6, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from April 15, 2015. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. COMMITTEE REPORTS:
A. Road Study Review Committee: Update: Quen Henderson: Moving forward with final recommendations for Town Meeting. The committee met with Richard Bean, Sr. yesterday and discussed the benefits of the roads being reconstructed and him still having his budget. The committee is recommending a 5 year plan to work on 5 roads. The roads include, Powhattan Road, Forest Edwards Road, Bell Hill Road, Peaco Hill Road and Gore Road. Next week the committee is working on draft articles for the Warrant and an information sheet to be provided to the public that will be handed out as they register at Town Meeting. June *BOS are requesting RSRC article be given to MIM by June 5th.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Abatement Map R12 Lot 15 – Valuation adjusted to reflect portion retained by old owner. Building and house lot removed from value. *Motion to accept the abatement for Robert & Christy Fogg, Map R12, Lot 015. LA/HF – Unanimous.
B. Foreclosure: Map U20, Lot 32. Taxes owed for 2013. This parcel is 3.2 acres and is assessed at $26,280.00. BOS recommend MIM do a final courtesy call to the owner and then do what she needs to do and the Town will put it out to bid as necessary. MIM agrees.
C. Heniger Park Reassignment: Lot 3, Sullivan – Reassigned at last meeting. Owners are in Florida and have asked for MIM to email the lease termination agreement.*Motion that we give them until May 22nd to have it notarized and sent back to Town Office. HF/LA – Unanimous.
D. Municipal Dog Warrant: There are 16 People still outstanding. *Motion to sign the dog warrant list. LA/RM – Unanimous.
E. AED Grant: MIM: Congratulations letter received, we are getting a grant to purchase an AED for Community Hall.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. MMA & Kayaks: Kayaks are stored for $300.00: *Tabled until an upcoming mtg.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 20 to pay the town bills. LA/RM - Unanimous.
B. Heniger Park Lot 4 – HF Update: Being advertised in the surrounding town newspapers for lease. Q-Team came in 3 weeks ago and cut down the marked trees. A roughed in driveway has been done and it’s going out to bid for the rights to lease. It will be the same lease that was offered to everyone else. A $25,000.00 minimum bid is requested. The Town has already been contacted from several individuals who are requesting to be notified when it goes out to bid.
An article in today’s Sun Journal was read and discussed. $144,000 lost revenue is erroneous and embellished. It’s not lost. RM: We have nothing stating upfront fees. The association is not here to defend their words, but RM agrees with HF that it’s erroneous. We have not limited them to a 1 hour appearance and we have not addressed them as adversaries. We have been respectful and spent hundreds of hours on this and spent thousands to work with them on their requested changes.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Dam Discussion- Pleasant Lake: HF: We went to a joint meeting w/ Casco BOS and Town Manager and reviewed bid package including permits. The funds for the dam will be on this year and next years’ warrant. DEP is on board to monitor the standard water level and where it needs to be. Article on warrant will include all upfront costs.
B. Thompson Lake Dam: HF: We need the amount that is needed for next years’ budget to be itemized.
C. Heniger Park: RM: We have 2 common area beaches at Heniger Park. They were scrutinized and found to be the worst regarding erosion issues. We agreed up front that we would bring those lots into compliance.
D. *Motion to raise the rate we are paying Richard Bean, Sr. by $5.00 an hour on his vehicles, effective immediately. LA/HF – Unanimous. Discussion: LA suggests this be done when we do our employee evaluation/raises.
E. Fire Dept. Trailer: HF: Has not been put out to bid yet. MIM is going to contact Kyle.
F. Job Description for MIM: HF and Annie have put together a summary of the job description. June 15th is the deadline for receiving applications. MIM will send off to papers tomorrow.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:45 PM. LA/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman __________________________________________
Rick Micklon __________________________________________
Lenny Adler __________________________________________
Approved on May 20, 2015 ~~
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