Town of Otisfield
Board of Selectmen Meeting Minutes
April 15, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from April 1, 2015. *Motion to accept minutes. RM/LA – Unanimous. HF abstained.
B. Special Selectmen’s Meeting April 8, 2015. *Motion to accept minutes. HF/RM–Unanimous.
4. SPECIAL EVENTS:
A. Marianne Izzo-Morin submitted a letter to the BOS regarding her retirement and will be leaving the town as Administrative Assistant as of June 30th. The BOS and audience applauded and thanked her for all that she has done.
5. COMMITTEE REPORTS:
A. Road Study Review Committee: David Hyer: (Handout submitted into public record). Last time committee met with BOS, the 5 year plan estimate was $1.6M. Since then a contractor has been brought in to estimate work on Powhatan Road. Contractor estimated $639,000.00, the RSMS estimated $325,000.00. Since this, the RSMS numbers have been updated to include culverts, an Engineer and fabric, which were not in the original number. A successful Road Plan is a combination of rebuilding the bad roads while applying lower cost pavement preservation techniques to extend the useful life of those good roads. *RSRC Public Hearing will be held on April 23rd @ 7:00 PM - Road Committee Proposal for Town Meeting Warrant Article. BOS thanked them for all of their hard work. It has been posted on the web site, it’s on the bulletin
board and will be put on Community Hall sign this week.
B. Finance Committee: Diane Olsen put in an application to be on Finance Committee. Currently (2) Alternate positions open. *Motion to appoint Diane Olsen to this committee with a term ending on 6/2018. HF/LA – Unanimous. Discussion: TT has asked to be an alternate due to taking classes on Tuesday and Thursday nights and lack of availability to attend all meetings. All agreed TT can fill alternate position and Diana Olsen can sit in as voting member position. RM: are there any others applications? MIM: Not at this time. TT will update web site.
6. DEPARTMENT HEADS:
A. Fire Chief: Kyle Jordan:
1) Fire Permits: The State of Maine sent out an email today stating they will no longer being issuing permits 7 days a week. Due to lack of staff in Augusta it will only offer services Monday through Friday. The weekend service will be shut down. The state guidelines are very clear. Currently, the online service allows people to purchase an open burning permit 24 hours a day, 7 days a week for $7.00. Kyle is suggesting that Otisfield do away with issuing burn permits during office hours. The FD wants to encourage people to use the State system during the week. On the weekends’ permits will continue to be issued at different times due to personnel in town. State burning hours are after 5PM until 9 AM. Local authority hours will vary depending on contacting one of the officers of the Otisfield Fire Department. Kyle will
send TT FD links to be posted on the web site.
2) FD Trailer: A trailer was donated to the Fire Department several years ago. We no longer use or have a need for it. The FD would like to sell it and has a price in mind that they are looking to receive for it. The proceeds will be used to off-set the price of the ATV. BOS are suggesting this
be put out as a sealed bid. KJ agrees. BOS will advertise with the advertising costs coming from the proceeds.
B. Sexton: Dan Peaco: Community Hall septic line work has been started and will be continued when frost is gone. BOS are giving him the go ahead to purchase a fence. RM will locate pins with him.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Dan Peaco: There is a sign that reads “God hates Otisfield” posted on Peaco Hill Road on a telephone pole.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Superintendent Colpitts requested to be on April 15th BOS agenda. This was to discuss the school budget. This has since been moved to 5/12, 7 PM @ Central Office.
B. Heniger Park – New lease assignment. Lot 3, on a plan of undivided lots on Pleasant Pond initially granted to Richard A. and Doris J. Bolduc from Green, ME dated July 1, 1968 for an initial 10 year period to expire on June 30, 1988. It has been extended 4 times previously. Richard Bolduc, would like to reassign it to his niece and her husband which the lease expiring on June 30, 2018. *Motion to consent to reassignment of this existing lease from Mr. Bolduc to his niece Mary Lynne Sullivan and her husband John P. Sullivan that will expire in 2018. RM/LA – Unanimous.
C. CMP Pole permit, Cobb Hill Road; *Motion to approve the permit for one (1) pole 350’ distance on the new road. HF/LA – Unanimous.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED BUSINESS:
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant # 19 to pay the town bills. HF/LA - Unanimous.
B. Community Hall: RM: We had septic pumped and DP has been down there working. It is operative right now. Should have Sandy go down and clean if she hasn’t yet. Finished floors need to be put back down in all baths. A vinyl floor may need to be purchased.
C. Heniger Park: HF: Town owned lot # 4. To remove all flagged trees, it will cost approximately $4,600.00. Leasing needs to be discussed. A minimum bid to buy the lease needs to be discussed and then the BOS need to discuss lease amount. The Town has already been contacted from several individuals who are requesting to be notified when it goes out to bid.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Cell Tower: HF: The wireless Ordinance has been received back from AVCOG. The committee will see the changes and if the changes are accepted they can just approve it and get a clean copy.
B. American Flags: HF is planning to get them up before Memorial Day this year.
C. Structure Fires: Patty Haggerty is volunteering to receive all checks to take the town out of the loop. She asked to do the prayer at town meeting this year. All agreed. Flag Salute will be done by Mike Hooker.
D. Municipality Fuel: Every year we get a call from SAD 17, saying we have about two hours to make up our mind and get locked in, this year we would like to know when that will be so we have time to shop around.
E. Cobb Hill: HF: Are we going to have an article on the warrant to ask for more money for this? Will be discussed at the Finance/BOS meeting.
F. BOS will meet Thursday, May 14th to discuss budget information.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT: *Motion to adjourn at 9:00 PM. LA/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman __________________________________________
Rick Micklon __________________________________________
Lenny Adler __________________________________________
Approved on May 6, 2015
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