Town of Otisfield
Board of Selectmen Meeting Minutes
January 7, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson – Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from December 17, 2014. *Motion to accept minutes. LA/RM -Unanimous.
4. SPECIAL EVENTS
A.
5. COMMITTEE REPORTS:
A. Robinson Dam Committee: Meeting on Wednesday, December 10th @ 6:00 PM was cancelled. Rescheduled for some time in January. TT will attend as Secretary.
6. DEPARTMENT HEADS:
A. Fire Dept: Kyle Jordan was unanimously voted in as Fire Chief by the Otisfield Fire Department. *Motion to appoint Kyle Jordan. LA/HF – Unanimous. MIM will get phone back from Mike Hooker. Kyle Jordan wishes to keep his own phone and number. HF: Would like to Dedicate Town Report to First Responders. All agree.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. Herb Olsen: When are the Heniger Park leases going to be made public, so we can see what is available and up for lease? HF; The information is available to the public now. RM: Currently the Town only has one abandoned lot. We would like to bring it up to Town specs before putting out to lease. HF: Some may choose not to renew, but their lease has not expired as of yet. They have till April 30th 2015 to sign up for the ninety- nine year lease otherwise their current lease remains in effect.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. Registrar of Voters: MIM: Because it’s an odd year it’s time to reappoint the register of voters for a 2 year term. *Motion that we reappoint Sharon Mathews for a 2 year term. HF/LA – Unanimous.
B. Bank Deposit Policy: MIM submitted into public record for BOS to review. *Motion to adopt the policy. HF/LA – Unanimous.
9. ADJUSTMENTS TO AGENDA
A.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam update. A meeting was held two weeks ago. Three proposals were submitted. A joint meeting of the Casco and Otisfield BOS will be held on January 21st @ 6:30 PM in Casco. There will be an article on the Town Warrant about raising money for this project and voted on by the people. Casco’s meeting falls on same night as Otisfield’s BOS mtg. night. LA recommends we only sign the warrant at our next BOS mtg and all agree. BOS mtg will be held at 6:00 PM and it will only consist of signing the warrant and approving the minutes.
B. Heniger Park update. Insurance was discussed with Attorney. Still discussing tree cutting for Lot (4).
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 12 to pay the town bills. LA/HF - Unanimous.
B. Appeals Board discussion. HF: MMA correspondence submitted into public record. For background, the town had multiple Cell Tower appeals that took time and money. From the Town’s point of view the best way to handle an appeal in the future would be to go directly to the Superior Court. HF emailed MMA to seek guidance. Susan from MMA says after reviewing information on the town web site sees no problem with it, but to run it by the Attorney. *Motion to put an article on Town Warrant recommending we remove Wireless Telecommunications Ordinance from going before the BOA, once reviewed for legal wording by Attorney. Discussion: All agree they would like the Town Attorney to come up with the cleanest way to make any changes to our article verbiage. A meeting with John Mahoney from AVCOG may be necessary to edit
Ordinance. All agree. HF/LA – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Community Hall: RM: The hall was opened today for Barbara Kane’s Celebration of Life that will be held this coming Saturday. The Community Hall will remain open for Winter Carnival and remain open till next Spring. It would cost $250.00 to close the hall and the same to reopen the hall.
B. Fire Protocol: HF: If there is a disaster, because this is a small town, we should immediately know where to send help in the form of donations. The town office is the place to do this. Web site should have information available immediately. A point of contact should be referenced and for who donation would be for. This will be in addition to any churches that are involved. All agree.
13. EXECUTIVE SESSION:
A. *There was no executive session held at this meeting.
14. ADJOURNMENT. *Motion to adjourn at 8:10 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on February 4, 2015
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