Town of Otisfield
Board of Selectmen Meeting Minutes
November 19, 2014
1. CALL TO ORDER: The regular meeting was called to order at 7:01 PM. Hal Ferguson – Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from November 5, 2014. *Motion to accept minutes. HF/LA -Unanimous.
4. SPECIAL EVENTS
A.
5. COMMITTEE REPORTS:
A. Robinson Dam Committee: Next meeting will be held on Wednesday, December 10th @ 6:00 PM. TT will attend as requested, to act as Secretary.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS (MIM not in attendance)
A. Snow Plowing: 2014-2015, Independent Contractor Snowplowing contract has been received from Garry Dyer. *Motion to accept contract. HF/LA – Unanimous.
B. Fire Dept bond: HF: $11,700.00 left on the FD Tanker Truck Bond:
C. Pleasant Lake Dam: HF: MIM Looked into using the Timber funds for helping with the analysis of Pleasant Lake Dam: For now, all agree to take it out of the Contingency Fund. RM would like to know how the BOS are authorized to use this money. HF will call MMA to find out what the timber fund account may or may not be used for.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 9 to pay the town bills. LA/HF - Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Performance Appraisals: Reviewed with BOS in executive session. CEO, Tuesday, November 5th @ 6:00 PM. and Administrative Assistant, Tuesday, November 25th @ 6:15 PM.
B. Oxford County Soil and Water Conservation District Proposal for services for the Heniger Park Leases: RM: For background, it was decided that 48 hour notice to go on HP property was a good idea and suggested it be left in the lease verbiage. BOS asked HP residents in writing for permission to inspect all the lots. Another letter was sent to everyone to request permission to do a lake smart inspection, which would include waste disposal and environmental studies for storm water and erosion. BOS hired Mark Hampton; Hampton Associates, Inc. out of Portland. Mark is a site planner
and soil scientist. He will be heading up septic inspections on site. Nine (9) people have responded to first letter. Mark is going to contact president of association to let them know we are doing recognizance on Monday.
Many have also responded to the 2nd letter. Which is Part 2, storm water erosion inspection. We will be part of the Lake smart program that DEP put together. Michelle Winsor is involved and certified for Lake smart. Otisfield requested 2 steps above lake smart. A proposal for services will be to us the 1st week in January. It will be approx. $100 /lot which is a great deal. *Motion to take $500.00 out of contingency fund to pay a deposit towards this. HF/LA – Unanimous.
C. Community Hall will be closed down for the winter in the next few days. Charlie Bradbury was called about heating problems at the town garage and he replaced the thermostats.
D. Spurs’ Corner Fire Station: Low heat light has been coming on; LA went to investigate and thinks there is a cold draft coming through. LA will monitor the situation.
E. Community Hall: HF; Propane tank was installed. Richard Bean, Road Commissioner did the site work needed on Saturday afternoon as discussed at last meeting. All ready to go.
F. Time Warner Cable: Dean Raymond, Otisfield Resident was appointed to be Town representative per his request at a May 7th meeting. HF has been attending meetings with other Lake Region towns that are trying to obtain/renew their contracts with Time Warner, but has not heard anything recently. MIM will contact Dean to find out if he has any new information to share.
13. ADJOURNMENT. *Motion to adjourn at 7:45 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on December 3, 2014
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