Town of Otisfield
Board of Selectmen Meeting Minutes
September 4, 2013
1. CALL TO ORDER: The regular meeting was called to order at 7:01 PM. Hal Ferguson – Chairman, Rick Micklon &Lenny Adler present.
2. FLAG SALUTE:
Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from August 21, 2013. *Motion to accept minutes with amendment. LA /RM – Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Planning Board, Tanya Taft submitted a Memo on behalf of the BOS to PB, Re: Escrow Money *Motion to sign memo. RM/LA – Unanimous.
B. Job Description Review Committee – Upcoming meeting, September 25th 1 – 3:30PM.
C. Ordinance Policy Review Committee – Normally meets on the 2nd Thursday of the month. Callie Zilinsky (present for other reasons) will ask OPRC Chair, Joseph Zilinsky if the 3rd Thursday in September works and if committee is ready to reconvene.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. Historical Society Grant Application: Callie Zilinsky - Grant template letter submitted into public record. Requested BOS support by letter signatures. At RM’s request, Callie will edit letter and add that it was supported at Town Meeting on the Warrant in the amount of $22,606.00. The committee is seeking $15,000 to replace the roof and to do site work that can be done before winter. This is a non-matching grant. * BOS agreed to support the request and will sign a letter once finalized.
8. ADMINISTRATIVE ASSISTANT ITEMS – BOS welcomed MIM’s return to duties after her recent medical leave. Anne Pastore has been assisting BOS during MIM’s leave and will remain until Board feels MIM’s health allows her to be at full capacity.
A. Emails/Computer updates, David Hyer: A list of all the email accounts that are associated w/ the Town has been updated and given to the BOS. The BOS emails have been modified to reflect that they are town emails, and not personal. This is an effort to separate the Board’s personal emails and be better capable of tracking town related business. TT will work with David to add these email accounts to the Town Web Site. Town currently has (2) inactive accounts. They can be used for Tanya Taft and Mike Hooker should they desire. BOS will see if MH is interested and TT will set hers up with David. Old CEO computer has been rebuilt and has been installed at Town garage. There are (2) new monitors at the clerk station and CEO’s computer is up and running. TT suggested 3R’s – Ruth’s
Reusable Resources, for new copier/fax machines for Town Office and Town Garage. RM will stop in and see if they have what town can use.
B. Signatures on Sign Usage Policy – BOS signed and TT will update on web-site.
C. Sign Town Meeting Warrant minutes – BOS signed. RM abstained due to his absence at the meeting.
D. Heniger Park lease letters: Sent out prior to last meeting and are starting to come back in the mail.
E. MMA convention: October 2nd and 3rd. Due to staff attendance; Thursday October 3rd Town Office will be closed.
F. Application for Poverty Abatement: An incomplete application came in and was sent back as incomplete, requesting additional information. Came back 2nd time as incomplete. MIM will send letter stating that all information is required before it can be deemed a complete application and processed.
9. UNFINISHED BUSINESS
A. None.
10. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #4 to pay the town bills. LA/HF - Unanimous.
11. QUESTIONS OR COMMENTS FROM THE BOARD
A. Town Office Boiler: RM: The boiler is inefficient and costing the Town a lot of money. It’s running, but it could stop running tomorrow. Bradbury Plumbing and Heating came in and looked at boiler, due to MMA insurance inspector saying a blow-off/drain valve had to be added. Bradbury said it’s an oil boiler not a steam boiler so it doesn’t in fact need to be changed. Update: Jim Palmer and Sons and Jim Reid Heating, Hebron, submitted a bid. As of tonight, Bradbury Heating has not submitted a bid. RM will request bids on oil versus propane. RM will update BOS as progress develops.
B. MMA Insurance Inspector: RM suggests that the Town request MMA insurance inspectors help with a few items on the Maine Bureau of Labor safety compliance check list. It’s a free service that has been offered and RM thinks Town should take them up on it. An inspection report for eye wash station and a couple other items are still needed. Lenny has agreed to take over the garage’s on-going inspections and requirements and report back to the Board. MIM will keep him in the loop regarding the next inspection.
C. Renovation Project: RM met w/ Dick Record, and a narrative of carpentry work has been put together. BOS would like this work completed by December. Approximately $2,500 in material will be purchased by the Town through Record Lumber. David Hyer will take care of data wiring. Other work includes carpentry, sheetrock, electrical and floor refinishing.
D. Tax acquired property: Town sent letter stating September 10th is the due date for tax money owed. BOS agree that $4,500.00 must be received on or before September 10th or they will be forced to take action. *Bids will be discussed at next BOS meeting if payment is not made.
E. Thank you letter: A very nice thank you letter was received from Cheryl and Phil Corneliuson to the Town and FD for their concern and efforts to the safety of the intersection of Shore and Silvaqua Road.
12. ADJOURNMENT. *Motion to adjourn at 8:29 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on September 18, 2013
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