Town of Otisfield
Board of Selectmen Meeting Minutes
May 1, 2013
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson – Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE:
Audience and Board members saluted the flag and had a moment of silence for the Boston marathon bombing.
3. ACTION ON MINUTES:
A. Meeting minutes from April 3, 2013. *Motion to accept minutes with edit. LA /RM – Unanimous. *Item 12, Fire truck going to Warren.
B. Meeting minutes from April 17, 2013. *Motion to accept minutes. RM – Unanimous.
C. Heniger Park minutes from April 25, 2013. *Motion to accept minutes. HF/LA – Unanimous.
4. SPECIAL EVENTS
A. Historical Society: Henry Hamilton – Requesting a petition article be put on the Town Meeting Warrant. They would like to see if the Town will vote to approve the expenditure of $22,606.00 from the Sybil Lamb Fund for the Otisfield Historical Society to finish off the interior space of the new basement of the 1905 Otisfield Town House and create a secure, climate controlled space for the archival collection of the Otisfield Historical Society. This committee has raised $96,403.00. The committee is in the process of requesting 115 signatures to get this on a Town article. RM: How can Otisfield residents use the building other than historical events? Henry: It can be rented for wedding receptions, family parties and public events, it may also be open one afternoon per week for public to view archival
research . RM: Have you had the Fire Marshall’s Office review this? Ken Bartow: Not yet, but that will come later. It will need to be ADA accessible first. The projected cost of the entire project is $172,000. This is a one-time request.
B. Town Garage Open House: June 2, 2013 from 2 – 4 PM.
5. COMMITTEE REPORTS:
A. Otisfield Conservation Committee – Jeff Stern: Dues are coming up for our Maine Association of Conservation Commission membership and asking the BOS to renew this membership for $140.00. BOS agree they support this if committee feels it’s worthwhile. *Motion to pay membership dues. HF/RM – Unanimous.
B. Board of Appeals - *Motion to renew the term for Janet Douglass for a term of 5 years . HF/LA – Unanimous. . * TT will update website.
C. Planning Board – *Motion to renew the terms for Beth Damon & Herb Olsen for a term of 5 years. HF/LA – Unanimous. * TT will update website.
D. Conservation Committee – *Motion to renew the terms for Susan Feller & Robert Blake for a term of 3 years. HF/LA – Unanimous. * TT will update website.
E. Job Description Review Committee – HF will email committee members, proposing they meet on Thursday the 30th.
F. Finance Committee will be meeting on May 16th.
6. DEPARTMENT HEADS:
A. Town Sexton, Dan Peaco:
1) Received a call from Surveyor, Del Maxfield, and Del is going to drop off a copy of a South Otisfield Cemetary map w/ the road drawn on it.
2) Cedar Crest Cemetery: The leaves were put off to the side of the new section as they always have been and someone hauled in some unwanted fill in there. Requesting that Richard Bean spread the fill out.
3) DP was made aware of a walking tour in the town cemeteries, and would like to know if the BOS know anything about this guided walking tour in September? BOS do not know anything about it, but all agree that Sexton should know about this and be part of it. MIM will contact person in charge and report back to Sexton and BOS.
B. EMA, Frank Blauvelt: Coming up shortly is the basic Emergency Plan Review w/ some updates. Asking Oxford County about a new grant for generators. Heard the grant is very specific and complex, but looking for generator for the Community Hall.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. 2012 Town reports are available at the town office.
B. Caterer’s license application for 5/26/13 at the Cape. This is a one time deal. *Motion to sign Caterer’s application. LA/RM – Unanimous.
C. Tax Abatement for Dan Fogg and Noreen Edwards. The land was adjusted to reflect the acreage and the building was reflected to show the trailer removed. Motion to sign the Tax Abatement. HF/LA – Unanimous.
D. Dog Warrants: 63 Dogs were not registered. *Motion to sign this Dog Warrant so that ACO can go out and contact individuals. LA/HF – Unanimous.
E. Reviewed articles for the town meeting warrant.
F. BOS Budget Workshop - May 15th to begin at 7:00PM
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Municipal Garage update: Security System is up and running.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #20 to pay the town bills. HF/LA - Unanimous.
B. Road Study priority schedule for Board to review. HF will take it back to the Finance Committee to put aside some money, but the price tag is approximately (4) million dollars. HF: I certainly would not be agreeing to a bond this high to fix the town roads. LA: agrees and reminds Board of Patriots Day storm and how quickly roads can be damaged. All agree town people should be made aware of how expensive this is.
C. Pay raises: In lieu of pay raises this year the Board added a floating holiday for all full time employees.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A HF: Heniger Park Signs: HF put the rest of the signs up today.
B. HF: Parking Ordinance Signs were posted last week.
C. HF: Handicapped sign needs to be posted at the Town Beach.
D. RM: Community Hall sign has arrived. Should be up soon.
E. HF: Otisfield Community Hall will be used for the Otisfield Social Outreach – Estatic Dance Group.
13. ADJOURNMENT. *Motion to adjourn at 9:15 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on May 15, 2013
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