Town of Otisfield
Board of Selectmen Meeting Minutes
December 5, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE
3. ACTION ON MINUTES:
A. Meeting minutes from November 21, 2012. *Motion to accept minutes. LA/RM– Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. None.
6. DEPARTMENT HEADS:
A. Town Sexton, Dan Peaco: Wanted to let MIM know she would be getting an invoice from David Pratt, the proprietor for Bolsters Monuments in Oxford . He had to repair one of the headstones for South Otisfield Cemetery.
B. Jim Bishop Plaque: The plaque in memory of Jim Bishop is in. The plaque will go up in the Spring.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. Lewiston-Auburn Water Pollution Control Authority (LAWPCA). An agreement for the management of septic tank waste and holding tank waste disposal between Otisfield and LAWPCA was submitted into public record. This five-year agreement is a renewal of a current agreement between Otisfield and LAWPCA. The effective date of the new agreement is January 1, 2013 through midnight on Dec. 31, 2016. *Motion to sign agreement. LA/HF – Unanimous.
B. Health Insurance for Town Employees: Price went up once again and the new price is $792.00.
C. BOA received a reconsideration request from Kristen Roy on behalf of The Friends of Scribner Hill. Appeal was received on November 29th and an amendment came in on December 3rd. The BOA will hold a meeting on December 13, 2012 at 5:30PM at the Town Office in the annex.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Municipal Garage update: RM received email from David Hart, Fish Street Design, showing final disbursement was signed. David says all disbursements add up, and if BOS is happy he’s fine with signing off on the project. A change order consisted of a credit for the generator, an oil tank which needed a double wall, misc. and temporary heat. The temporary heat verbiage is typical contract language. There was a separate change order for $1,011.00 which was the rental of a heater and the receipts for gas. RM challenged the electrical panel / Gentran portion of bill. They were wiring the panel and when generator was discussed, it was decided the electrical contractor could do it. RM was anticipating a bill, but the bill came in for $1,525.00 , and that was not what he was expecting. RM questioned bill and paperwork that was provided to substantiate it, however they came back with a $416 credit making the new total $1,109.00. *Motion to sign the change order totaling $1,011.28 for the
cost incurred for temporary heat that was not included in our original estimate. RM/LA – Unanimous. *Motion to sign the Change order from Building solutions totaling $1,704.80. RM/LA – Unanimous. Dehumidifier: An initial bid was received. Per the instructions of the Town, Building Solutions is presenting this proposal based on the dehumidification equipment that was installed at the Buckfield Town Garage. Building Solutions will furnish and install the following, 1-HI-E Dry Vehere Dehumidification Until Model # 4025276. Plumbing, electrical, rigging and installation are included. Total Proposal is $5,164.32 *Motion to accept this proposal. LA/HF – Unanimous.
B. NO Parking Ordinance: BOS reviewed the verbiage provided by the OPRC. RM spoke w/ Sherrif’s Department and Oxford County Dispatch and they can be called for violators. Oxford County would like a copy of the No Parking Ordinance for them to have on file. TT will post on web site with BOS signatures. Next week Richard Bean, Road Commissioner will put up signs. *Motion to sign Parking Ordinance # 001. LA/RM – Unanimous. Discussion: Oxford RCC is requesting a list of people who can make the call for violators and they specified they would like names, not titles. MIM will get them a list w/ the names of the (3) BOS, Fire Chief and Road Commissioner. BOS asked MIM to make contact w/ Greg Braun, attorney and land owner in Otisfield to let him know an ordinance is now in place, as he was in
opposition of any parking restrictions on his off-site parking.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #10 to pay the town bills. LA/RM; Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. RM: Policy concern: Policy on concealed weapons should have something stating we follow the state guidelines, just like we do with our Smoking Policy. It should also describe how it is handled within the town. Discussion: BOS would like putting in writing the verbiage “Up to 90 days”. RM would like to discuss this further at an upcoming mtg.
B. The Freedom of Access: RM submitted his documentation of FOAA training & suggests BOS take this online review annually and keep it in a 3 ring binder at the Town Office, along with all policies and updates on FOAA issues. All agree a future workshop in 2013 on Maine’s FOAA would benefit the town.
C. HF requesting that MIM let them know exactly how much money was spent out of the $10,000.00 given to the Town for the Community Hall.
13. ADJOURNMENT at 8:45PM. *Motion by HF 2nd by RM Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on December 19, 2012
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