Town of Otisfield
Board of Selectmen Meeting Minutes
September 19, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:01 PM. Hal Ferguson, Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from September 5, 2012. *Motion to accept minutes. LA/RM– Unanimous.
4. SPECIAL EVENTS
A.
5. COMMITTEE REPORTS:
A. Conservation Committee; Jeff Stern Chairman: This committee was formed by the Board of Selectmen in the spring of 2007. They meet in a public forum the 4th Wednesday of each month. The committee wanted to let the BOS know they appreciate their support. The BOS agreed to verbiage on the mission of the OCC; to be added to the town’s website. Pixie Williams shared that a survey on Moose Pond was recently completed and the volunteers found a 30 x 30 piece of native milfoil that needs to be watched very closely. It’s grown from the original size of 2’x2’. Jeff will email updated committee information to TT for web site.
6. DEPARTMENT HEADS:
A. Road Commissioner; Richard Bean, Sr.
1. Paving Bids: (1) bid received. *Motion to go w/ Rampart Bituminous, LLC out of Windham. LA/HF – Unanimous.
2. No Parking signs: Richard and HF asked MIM to order (2) more metal signs that are needed at the bottom of Silvaqua/Shore Road. This is a dangerous curve. HF and Richard Bean, Jr. posted (2) signs on posts about 7 feet in the air. They were removed by someone the next morning. HF would like new signs posted and to order one that reads “cars will be towed”. The “no parking” signs that had been there since the 1980s have disappeared in the past few years. Richard Bean described how plowing had been a problem at the intersection of Silvaqua and Shore Roads and that one occasion a tow truck was required to free a plow truck as a result of trying to plow around cars parked there. Due to a letter that was sent to the Town from a resident on this intersection, the BOS agreed to look into the possibilities of liability, enforcement and parking ordinances. HF talked to MMA for a legal perspective on the Town’s authority and enforcement rights. No liability to the Town as long as we are
working on this, but a Parking Ordinance is a must. Hal has referred this to the Ordinance Committee and will continue to head this up until the proposed ordinance is submitted to the Selectmen for approval.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Copier Lease papers: *Motion to sign maintenance agreement on new Kyocera copier. It will be a 4 year lease at $82.84 a month with a $1 dollar buyout at the end and a $350 maintenance service fee each year. This will include 40,000 black and white copies per year with an overage rate at .0089. LA/RM – Unanimous. Discussions by BOS regarding removing the old copier immediately. MIM: Does the fire department need one? RM: Remember the reason we’re getting rid of this one is due to its need for constant maint./repairs. HF: Believes the FD is all set. HF: No trouble with donating it to Tanya’s employer as a “thank you” for all the time they have allowed her to address town business during their work hours. *Motion to donate old copier to Southern Maine Forestry Services. LA/RM – Unanimous.
B. MMA Insurance Dividends reviewed.
C. AVCOG workshop – Shoreland Zoning changes & timber harvesting will be discussed. BOS can attend for free on Wednesday, October 31st. All BOS will attend.
D. Pinnacle Point – New name suggestion for a private road off of Bean Road. *Motion to accept the name Pinnacle Point. HF/RM – Unanimous.
9. ADJUSTMENTS TO AGENDA:
A. None
10. UNFINISHED BUSINESS
A. Municipal Garage update: Double walled tank is required by our ordinance.
B. Community Hall: RM: Had some tax payers asking about Community Hall use. RM told them anytime someone would like to use the Community Hall, they should get an application from MIM and that will go before the BOS at a public meeting. BOS will deem whether or not its town sanctioned. MMA (insurance provider) has strict guidelines that have to be met. All agree that heat can be left on at 40 degrees. BOS will try to figure out how much it will cost. All agree there should be a $100.00 surcharge, to non sanctioned events, during the heating season. The heating season will run from November 1st through April 1st.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant #5 to pay the town bills. HF/LA – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Robinson Dam Committee Update: HF & Dan Peaco are the town representatives on this committee. HF requesting TT put this on the web site.
B. Locksmith for new doors: RM do we have new locks coming? MIM: He is all done and bringing 6 more keys. We may not need more keys if they are the same as what we currently have. MIM will call locksmith to confirm.
C. Parking/towing/handicapped Signs: All agree that the signs needed are (2) tow away zones, (2) handicapped signs for the two spots at Annex (2) for the beach and (2) for Silvaqua. MIM will order a total of (8) signs.
D. Bulky Waste: RM: Just because I own a contracting business, I don’t think it’s fair that if I take my own debris to Casco Bulky Waste, from my own home, I have to get a special permit (each time), even though I am a resident. MIM: You can get a yearly permit for your personal stuff. RM: Think we should we have a town policy on this and provide the policy to CNBW.
E. Presentation of the Time Table of Cell Tower Events has now been posted on the web site and copies are available at the town office.
F. South Otisfield Cemetery: BOS will do a Site Walk @ 6:30 PM October 3rd, right before regular scheduled meeting, to discuss parking and fencing.
G. Junkyard hearing will be scheduled for next meeting.
13. ADJOURNMENT: With no further business, the meeting was adjourned at 8:30 PM. HF/LA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on October 3, 2012
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