Town of Otisfield
Board of Selectmen Meeting Minutes
July 18, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman,
& Rick Micklon present. (Absent - Lenny Adler)
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from June 20, 2012. *Motion to accept minutes. RM/HF – Unanimous.
B. Meeting minutes from June 29, 2012. *Motion to accept minutes. RM/HF – Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Conservation Committee: Pixie William’s term expired 06/30/2012. *Motion to renew her term for an additional 3 years with a term ending 06/2015. RM/HF – Unanimous. *TT will update web site.
B. Scholarship Committee: Patricia Sturdivant’s term expired 06/30/2012. *Motion to renew her term for an additional 3 years with a term ending 06/2015. TT will update web site.
C. Conservation Committee: MIM will contact this committee to let them know that the Planning Board will be using the meeting room next Wednesday, July 25th for a Planning Board workshop.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Bob Becker, 442 Gore Road - Otisfield resident for 10 years is having an issue w/ some DOT signs that have been placed on his property. He has been in contact w/ the State and they have an engineer coming out to review the situation. He would like to know if the Town requested this and if not, can they support him in the removal process. RM: The BOS did not request this and empathizes w/ him. BOS will support him in any way that they can, but only Maine DOT determines what signs go where.
B. Heniger Park Residents (unidentified): Would like to know the difference between U17 and U20. MIM: It is a different location. HF: As a side note; First lease expires in 2015 and the last lease is up in 2035. In a town mailing it stated that in the Fall of 2012, the current BOS would organize a committee made up of town people to determine what will happen as leases expire starting in July 2015.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Town Report for 2011 is available at the town office for anyone who wishes to pick it up.
B. Heniger Park Lease extension; The Merritt’s are transferring lease to their children, Map U17, Lot 1B & 2B. Lease expires 9/01/2020. *Motion to approve the lease reassignment from 1B & 2B. RM/HF – Unanimous.
C. Quit claim from U 19 lot 20 lien dated May 1, 1975- Frank Lalumiere. *Motion to sign quit claim deed from the Town to Mr. Lalumiere. RM/HF – Unanimous.
D. Maine Department of Transportation – Urban, Rural Initiative Program, Certification 2012 – 2013. The funds will only be used for Capital improvement of public roads. The Town will receive $64,476.00 next Fiscal Year beginning July 1, 2012. *HF / RM signed in agreement.
E. Heniger Park trail signs – Lloyd Grover and Mr. Bean will be doing the signs. Mr. Bean is going to replicate what is already in place. BOS would like to see a sample of (1) of the signs before going forward w/ the entire order.
9. ADJUSTMENTS TO AGENDA:
A. None
10. UNFINISHED BUSINESS
A. Town Office Annex Update (former class room). RM: This project is almost 99.99% complete. There was an electrical issue which has since been resolved. Richard St. John, CEO addressed it w/ electrician. The painters will return for a small unfinished area on wall. Mark will come back and build a roof over the back. Sandy still intends to wash the floor and windows. Next challenge is finding and purchasing furniture. Affordable Office Solutions in Auburn –has the capability of designing & building thinner tables. BOS meetings can be held in the Annex starting on second meeting in August if the furniture is in house.
B. Town Garage plans: RM update: He is happy to see the majority of the RSRC here tonight. David Hart, Fish Street Design said today it’s up to the town on who to choose, but if it’s only about money, choose the lower bidder and move forward. Doesn’t think bids are apples to apples. David doesn’t want to tie up more town money trying to compare. RM feels Building Solutions and PM Construction should both be brought in for questions and BOS could then make an immediate decision. RM will schedule asap.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant #1 to pay the town bills. HF/LA – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Pay raises went out across the board with an average 4% increase.
13. ADJOURNMENT: With no further business, the meeting was adjourned at 8:15 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: August 1, 2012
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