Town of Otisfield
Board of Selectmen Meeting Minutes
February 1, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick
Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from January 18, 2012. *Motion to accept minutes. RM/HF – Unanimous.
4. SPECIAL EVENTS
A. David Hart, Fish Street Design: Town Office Annex Update (former class room). For background: David submitted two sets of plans for public record. They have both been reviewed and approved by Fire Marshall’s Office. The application will be completed prior to the start of construction. Bids have been received and reviewed. Electrical bids are very close and based on what’s been submitted so far, David suggests Taplan Electric, because it’s a little more detailed and includes a bathroom exhaust fan. The price was approx. $8,990.00. BOS are the General Contractors. David submitted a list of questions into public record tonight. BOS went through each line item and all agreed on what needs to be done. David will follow up w/ Fire Marshalls Office to make sure everything is all set re:
building permit / start of construction authority. David will plug in updated bids and email a final cost sheet for BOS review.
B. Digital Mapping: Franco Rossi, President, Cartographic Associates, specializing in a multitude of GIS applications, Public Works Information Management, GPS data collection and full digital integration. A live on-line demonstration was provided showing on-line tax maps, property owner info., assessed values, abutters, and all GIS overlays (wetlands, Shoreland, Zoning, natural resources, forestry, etc), and how it is applicable to Otisfield. They work closely w/ O’Donnell Associates so if Otisfield were to use them it would be a smooth transition. This technology could save the tax payers lots of time and costs associated with the public requesting the above info. during town office hours. The BOS will meet next with O’Donnell Assoc. and discuss the costs.
5. COMMITTEE REPORTS:
A. Road Study Review Committee: David Hyer - Vice Chair - Would like to know the attendance policy, for committee members. A few members are habitual non shows. BOS: We have a policy on the web site. LA: some members have been non- existent. RSRC will submit something in writing to BOS for Board to take action, prior to next meeting.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Town Employee Holiday Survey Update: Discussion on a holiday survey~of surrounding towns~vs Otisfield holidays for town employees. Survey and discussion revealed that Otisfield Employees have an average of (4) fewer holidays that the nine towns surveyed. MIM found that every town included in survey pays employees for all holidays.
B. Mid Maine Waste Action Corporation: The tipping fee for the fifth period of the Otisfield/MMWAC disposal contract is adjusted for an inflation factor. The new tipping fee will be $80.20/ton x 1.026 = $82.29 ton effective February 1, 2012.
C. US Celluar contract has been looked at by Attorney, Geoffrey Hole. He said this is acceptable. Next step is to have US Cellular agree w/ verbiage and then everyone can sign off on it. All BOS agree that if attorney has seen it and he and Fire Chief Hooker are happy w/ it then BOS are good with it.
D. MMA Insurance: MIM received letter identifying some potential hazards. Action plan was enclosed. BOS all agree these items will be addressed. RM suggests Flanders Electric be immediately called for any electrical concerns.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED BUSINESS
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant # 14 to pay the town bills. HF/LA – Unanimous.
B. Reassignment of Heniger Park Lease Lot 15-Hall. *Motion to sign the lease reassignment. LA/HF – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Trail to Saturday Pond. HF & LA wanted to ensure that the trail is on town land prior to posting trail map on website and encouraging public access. RM asked Bob Blake to confirm the locations via GPS co-ordinates and have the verified trail super-imposed on recent survey map. HF: During his site walk with~Bob found that the trails are well within the confines of Town Property and far enough away that a formal~GPS survey is not necessary. Bob Blake will send TT a PDF to place on the web site.
B. Highway Department truck maint: LA has addressed his concerns with the Repair Facility.
C. Robinson Dam Update: HF & Dan Peaco went to the Thompson Lake Dam Committee meeting last week, which includes members representing four towns Oxford, Otisfield, Casco & Poland. All towns contributed except for Casco. The Board is hoping they intend to at least pro-rate based on how much waterfront they have. Another $5,000.00 is being requested from each town for next fiscal year. If approved, this will be the (3rd) $5,000.00 that Otisfield has given. Meeting on the 8th to talk with Casco requesting they contribute something. Board feels Casco is fiscally responsible to protect their shorefront properties and the associated tax revenue and this dam contribution is crucial to the cause.
D. Transfer Station Fill in: Hal Ferguson can now be the attendant at the transfer station when needed in Eric’s absence.
13. Upcoming Dates:
A. Board of Selectmen Meeting, February 15, 2012 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 9:30 PM. HF/RM – Unanimous.
Respectfully submitted
Tanya Taft,
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: ~2/15/12
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