Town of Otisfield
Board of Selectmen Meeting Minutes
January 18, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick
Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from December 21, 2011. *Motion to accept minutes w/ with edits pertaining to a letter to BOS re speed limits. A statement was added that such limits are set by State. HF/RM – Unanimous.
B. Meeting minutes from January 5, 2012. *Motion to accept minutes. RM/HF – Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Conservation Committee: Received an application from Jeff Stern *Motion to accept application for a 3 year term ending 06/2015. LA/HF – Unanimous. *TT will update web site.
6. DEPARTMENT HEADS:
A. Town Sexton, Dan Peaco: Ellen Bishop donated money to the Cemetery on 121, the fence only goes part way across grave sites. Mrs. Bishop donated money in Jim Bishop’s name to complete this project. A plaque in the name of Jim Bishop will be purchased and placed on the fence at the cemetery this Spring. BOS asked if this work could be started and finished asap.
B. Fire Chief: The Fire Dept. has re-elected Mike Hooker as Fire Chief and sent a letter of recommendation to the BOS. *Motion to accept the unanimous decision of the FD and re-appoint Mike Hooker as Fire Chief. RM/HF – Unanimous.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Thank you letter received from Linda Park, School Principal, for $300.00 to provide snacks for the students
B. Thank you letter received from WMVAC Chairman Joseph Cooney thanking the town for $175.00 for activities at Maine Veterans Home in South Paris.
C. Letter from the Field Examiner for the General Assistance Program stating that Otisfield is in compliance.
D. Ballot reappointments: Town Clerk, Sharon Matthews requesting the Board re-instate Ballot Clerks for a (2) year term. All agree and sign request.
E. Trail to Saturday Pond. HF & LA want to ensure that the trail is on town land prior to posting trail map on website and encouraging public access. RM will ask Bob Blake to confirm the locations via GPS co-ordinates and have the verified trail super-imposed on recent survey map.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED BUSINESS
A. Town Office Annex Update (former class room) RM: Officially received all bids, except for Great Falls Security, Phase 1 & Phase 2 will come in separately. .*NOTE: Prior discussion from BOS is that they will be the General Contractors and will be aided by Dave Hart, Architect, during the construction process. David Hart knows all bids are in but (1). David and RM will meet next week, walk site one more time and then come back to BOS in March for a recommendation to consider.
B. Community Hall: RM: Harley Johnson called RM about vents going through metal roof. Does not think they will hold in the event of a big snowstorm. The vent that is on peak of roof is fine, but lower ones are susceptable to having snow taking them down. Vent straps would secure it to roof. (3) Vent straps found on line at approx.. 46.00 each. The parts have been ordered and received. David Hanson will put them up tomorrow. Fire Marshalls office will be back to check on Community Hall updates that have been completed since his site inspection.
C. Town Garage plans: RM update: Rick met with Eric Grondhal, Engineer (who did the Buckfield garage). They took the Road Study Review Committee edits which will reflect the design of what the town wants. Del Maxfield, Maine Survey Consultants, will super-impose the building, and put it on a survey map. David Hart, Fish Street Design said if we got drawings from Eric and survey from Del, he’ll take care of the rest. Then when he receives the information he will pass it on to the Engineer at HL Turner. David Hart will be reviewing all
information and he will submit it to Maine DEP.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant # 13 to pay the town bills. HF/LA – Unanimous.
B. Winter carnival: February 18th. Arts and crafts will be held at the Town Office. More participation for soap box is needed. BOS agree we fill oil tank and run it for a few days before events to get it heated. This would also allow town to establish a base-line of how much it will cost to heat it. Community Hall will be used for indoor games if there is no snow. Wagon Rides will start at the beach area~and proceed through the~Seeds of Peace from 10:30 a.m. -12:30 p.m. during the Winter Carnival.
C. Sand/Salt Shed: Discussion on security system for Sand/Salt Shed area. It’s been hit twice. Pictures provided of last break in. Great Falls Security will provide separate proposals for BOS approval. BOS all agree that Richard’s items should be replaced. *Motion to ask Richard for an inventory of what was taken during the thefts~and town will reimburse him. HF/LA – Unanimous. MIM will contact insurance to find out what deductible is.
D. Town Office Flooring: RM: last week Tom of Ken and Tom’s Floor Covering came in to look at floor. For 1/3 of the cost, he recommends an industrial carpet. Looking at approximately $1,890.00 for the main room.*Motion to move forward and purchase rugs and use money from buildings and grounds. HF/LA - Unanimous.
E.Town land surveyed: RM: Del Maxfield, Maine Survey Consultants (MSC), Inc. in Harrison Maine sent a proposal to complete work submitted on Heniger Park. This land is approx. 99 acres. It was Del’s recommendation that accurate boundary work be done to replace missing markers and to identify the wells that have been placed on the unidentified land. Del will attend an upcoming meeting to go over this in depth w/ BOS and public. HF suggests BOS take survey cover letter/material home for review and discuss it at upcoming meeting. *Tabled until an upcoming meeting in February.
F. Office Computer: MIM would like to discuss Hard Drive on Computer w/ David Hyer, Town computer consultant. BOS all agree to have her call him.
12.QUESTIONS OR COMMENTS FROM THE BOARD:
A. Executive Session: Motion by HF to move into executive session @ 8:32pm pursuant to Title 30A section 2702 subsection(1) and 1 M.R.S.A. § section 405 (6)(A) to discuss Personnel Matters, where it could reasonably be expected that a persons’ right of privacy could be violated. 2nd LA - Unanimous. *Motion by HF to close executive session at 9:25pm. 2nd RM, - Unanimous.
B. Discussion on a holiday survey~of surrounding towns~vs Otisfield Holidays for town employees. Survey and discussion revealed that Otisfield Employees have fewer holidays that the nine towns surveyed. *Motion to add the day after Thanksgiving as a paid holiday for town employees. HF/RM - Unanimous.
13. Upcoming Dates:
A. Board of Selectmen Meeting, February 1, 2012 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 9:40 PM. HF/RM – Unanimous.
Respectfully submitted
Tanya Taft,
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: February 1, 2012
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