Town of Otisfield
Board of Selectmen Meeting Minutes
April 6, 2011
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from March 16, 2011. *Motion to accept minutes. HF/RM – Unanimous. ~
B. Meeting minutes from March 14, 2011. *Motion to accept minutes as amended. HF/RM – Unanimous.
4. SPECIAL EVENTS
A. Jeff Stern- TLEA 319 Grant update:
1) The latest Water Shed Survey from TLEA has been received. Surveys from 2009 and 2010 went smoothly. TLEA has finished updating the survey work. Town sites are included and Jeff will come back at a future date to discuss this. 2011 construction on town roads for this year include Silvaqua Road, Loop Road, Forest Edwards Road, (Scribner Hill Road was on the list, but after being looked at not many issues on this road) a different site can be chosen. Cove Road was offered as it has some issues. For discussion: Cove Road; RM checked w/ Richard Bean, when he moves equipment to the Community Hall for the new drilled well water lines, he will look at ditching Cove Road. Richard has been given permission to run storm water from the ditches out into field. Erosion issues from the upper hill side should be taken care of by
doing so. Richard has offered to look at Cove Road w/ BOS and take any suggestions from Jeff Stearn. April 27th, 11:00 am, there will be a site walk with Jeff, Rick, Hal, Ross Cudlitz and TLEA.
B. Dave Hart, Fish Street Designs, Fryeburg; submitting final renovation plans for discussion & review for the redesign of Town Office/Annex update: (Plans were submitted into public record) Submitting application to Fire Marshall is included in Fish Street Design price. MIM asked about snow in walkways: As discussed last month, Dave does not think it’s a good use of funds to build a large enough roof to cover the walkways, so he recommended two smaller roofs for the exterior door exits. That will not eliminate snow from walk ways, but the town already has a contract for snow removal so this will not be an issue. Specialized wiring was discussed and placement can be put on the plan w/ the help of David Hyer locating them. Phase one is everything down stairs, plus the elevator. Phase two is all
other. BOS all agree that Dave Hart should move forward and put the applications in place and that he would be paid to oversee the work once a contractor is under way. Dave Hart will meet back w/ BOS at a future date.
5. COMMITTEE REPORTS:
A. Finance Committee: David McVety’s term expires in June and he has agreed to renew his term. *Motion to reappoint Dave McVety until 06/2016. LA/HF – Unanimous
6. DEPARTMENT HEADS:
A. CEO:
1) CEO: Submitted the quarterly building & plumbing permit reports: Building permits are down compared to same quarter last year and plumbing permits are also down. Most activity has been in additions and basements.
2) CEO credit requirements for new state Building Official accreditation: Richard has passed all of the tests that he has taken for the Town. This takes him through January 31, 2012. If no changes to the laws, no more classes are needed. HF: Requesting that if there are any CEO classes to take between Feb and June 2012, he let the finance committee know so that they can approve the budget for it.
3) CEO has a brand new personal dell lap top/ flip top / IPAD computer that he intends to use while in the field. He is currently starting to download software on to it. It will sync w/ work computer if he works from home. Intends to bring it into office tomorrow to sync w/ office desk top.
B. Fire Dept: HF informed MIM that FD is looking for insurance paperwork to be sent to them. MIM will send it to Mike Hooker.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Allen Hill Animal shelter: MIM has spoken with Robert Larrabee, ACO, regarding the closing of this shelter. MIM went to the Oxford meeting on this topic. They had 5 towns show up, out of the 15 towns invited. After 30 years of business the shelter is being forced to close. MIM researched what other shelters would charge for Otisfield to send their dogs, and Androscoggin is charging $1.235 per capita, Harvest Hills will charge $1.00 per capita, and only take Bridgton, Harrison and Otisfield. Harvest Hills is a no kill shelter. MIM will research in-town opportunities.
B. Dog Warrant: Town office staff will only call Otisfield Residents once as a courtesy to remind them of registering their dogs. *Motion to send Robert Larribee, ACO out to individuals on list who have not re-licensed their dogs. There is a $25.00 late fee per dog. LA/HF – Unanimous.
C. Frank and MIM went to Oxford County map meeting for 911 updates. Very informative. In the event of an emergency situation, RM asked MIM to distribute for all BOS an official phone list w/ cell phone numbers on it for BOS members, office staff, and FD officers. MIM updated list and will make a copy for BOS. At town meeting more information will be provided to tax payers.
D. Town report information is in. MIM has the information she was looking for, for dedications.
E. Motion detector cameras: RM met W/ Richard Bean and someone unplugged the town trucks as a prank. It has happened on two separate occasions and the need for a motion detector camera was needed at the transfer station and sheds. It was ordered and has arrived. Danny Peaco and Erik will be looking into where it should be placed. The distance is within 50’ and an infra red flash goes off. Needs to be strategically placed to get in and out access. RM will research a second camera.
F. Town meeting: The town meeting will be held at the Community Hall this year so that the mold mitigation can be addressed at the school. RM will be taking care of the speaker system arrangements. HF checked with Fire Department Association and they will take care of a light breakfast that morning. MH will be placing the seating chart by front and back door.
G. Automated External Defibrillator (AED): BOS discussed getting one for the Town Office and having all town employees trained on this. The price given last month was incorrect. It will cost the town $974.71, but MIM is still looking into a grant to help w/ funding.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED /SCHEDULED BUSINESS:
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. *Motion to sign Warrant # 18 to pay the town bills. HF/RM – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. None.
13. Upcoming Dates:
A. Board of Selectmen Meeting, April 20, 2011 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 9:30PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: May 4, 2011
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