Town of Otisfield
Board of Selectmen Meeting Minutes
June 1, 2011
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from May 18, 2011. *Motion to accept minutes. HF/LA – Unanimous. ~
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Otisfield Scholarship Committee: Letter submitted from Chair, Lorette Ayotte. The committee met on May 18th. They had (8) applicants, (2) already attending college and (6) entering college. Four thousand ($4,000) was available for scholarships. It was awarded as follows: Heather Hayden $500.00 – College of the Atlantic, Christopher Alberi $500.00 – Plymouth State University, Matthew McVety $1,000.00 – Wheaton College, Zane Duffany $500.00 - University of Maine at Orono, Zeb Duffany $600.00 – Assumption College, Janelle Raven $500.00 – University Southern Maine, Lindsay Strout $200.00 – University of Prince Edward Island and Sarah Burnham $200.00 – Boston University.
B. Road Study Review Committee: The meeting on 06/14th will be held at the Community Hall @ 7:00 PM due to school voting being held in the meeting room.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Application for BYOB Function at Community Hall. (Sue Alberi 6/11) *Motion to sign BYOB application. LA/HF – Unanimous.
B. Maine State Planning Office letter regarding the solid waste report. The letter thanked the Town for the 2010 solid waste participation. Otisfield had a 52.09 % recycling commitment. Submitted into public record.
Base rate of 43.09%, return bottle credit of 5% & a compost credit of 4% = 2010 adjusted recycling rate of 52.09%. The subtotal recycled was 326.37, reused materials = 174.53, universal waste = 7.67, total recycled = 508.57 total MSW = 671.60 tons.
C. Generator was serviced by Flanders Electric /inspection report for review was submitted into public record.
D. Office staff mailed 266 reminders to tax payers about tax money due through 6/30th. The amount owed should bring in approx $270,517.00.
E. Warrant articles were discussed. LA will be working on RSRC wording and submit at tomorrow night’s public hearing. RM will review/edit ordinance articles.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED /SCHEDULED BUSINESS:
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. *Motion to sign Warrant # 22 to pay the town bills. LA/HF – Unanimous.
B. Vote to schedule 2011 Audit. (Chairman signature)
C. MSAD#17 June 14th Referendum Warrants to be signed. Public Hearing on Otisfield Project 6th at 6:30pm. June 9th Budget Hearing at 7pm
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Town Office Annex (former class room) David Hart, Fish Street Design is the Architect on this project. His Blue print has been previously submitted into public record. RM: Went to Staples and had plans made up. The plans have been submitted into public record. CEO needs (1) copy, The office staff needs (1) copy, and (1) copy should be placed in the files. Staples has this file on record for the Town and anyone who would like to bid on this can purchase a print at Staples and submit a bid to the town by 6/15th. All bidders will need to have their own insurance. BOS may be flexible on final submittal deadline.
B. Town meeting: RM: The Community Hall ceiling fans have been ordered and the (6) new windows will be installed before Town meeting.
C. Pugleyville Fire Dept. RM: The metal trim above the entry door is bent and needs repair.
D. Community Hall: At LA’s suggestion, RM will call Harley Johnson about putting a faucet on the outside for public use.
E. Ellen Bishop – Cemetery on 121, the fence only goes part way across grave sites. Mrs. Bishop is asking to donate money in Jim Bishop’s name to complete this project. HF asked if something needs to be done in writing to accept this offer. LA thinks that the town needs to accept this. HF will call Mrs. Bishop to ask what her maximum amount is. All BOS agree that this is ok. MIM will place this on the warrant.
F. Heniger Park: HF: would like “G.Howard Dyer” placed on the sign or “Howard Dyer”. Just having “Dyer” on there is not paying homage to “G.Howard Dyer”. All BOS agree.
13. Upcoming Dates:
A. Board of Selectmen Meeting, June 15, 2011 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 7:55PM. HF/LA – Unanimous.
Approved by:
Hal Ferguson, Chairman __________________________________________
Rick Micklon __________________________________________
Lenny Adler __________________________________________
Approved on: ~June 15, 2011 ~~~~~~~~
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