Town of Otisfield
Board of Selectmen Meeting Minutes
December 15, 2010
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM.
Hal Ferguson, Chairman; Rick Micklon and Lenny Adler were present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from December 1, 2010. *Motion to accept minutes. HF/LA– Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. None.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. State Surplus Purchases: *BOS authorized and signed off on the updated signatures for equipment/supply purchases for the New Year.
B. Quit Claim Deed: Crooked River property from the Town to Mathew & Fredericka Collins. Check received in the amount of $20,100.00. All taxes have been paid in full, leaving a balance of $15,310.84. *Motion to sign the Quit Claim Deed. LA/HF – Unanimous.
C. Oak Hill Road Resident: An Otisfield resident has taken it upon herself to clean up old tires and debris that individuals have been leaving in the woods. She has been doing this over the past year and has been taking the items to Casco’s bulky waste and paying for the disposal. She now sees more tires on North Tamworth Road, but cannot get her vehicle down there. She is asking the Town to help. BOS will contact Richard Bean and ask that he retrieve and dispose of the tires and debris on this road. BOS appreciate that someone would take it upon themselves to help clean the town. *Motion to pay this individual back for any fees she has paid to dispose of the items. LA/HF – Unanimous.
D. Inland fish & Wildlife will be coming on January 4th to discuss Saturday Pond speed limit reduction.
*PB meeting will be cancelled this night.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED /SCHEDULED BUSINESS:
A. Drainage Easement Lester Thomas Trust/ Town of Otisfield. BOS reviewed letter.
*Motion to sign. LA/HF – Unanimous.
B. Town Office update on accessibility changes- door & ramp *Tabled until next meeting.
C. Community Hall: Drilled well discussion: RM: D&M Well Drilling has completed the well. Richard Bean & Harley Johnson are going to complete the work on this next Spring.
D. Town Office Annex (former class room) For Background: RM had forwarded an email to BOS & CEO, from the Maine Fire Marshall’s office stating that the work completed to date did not require a permit, but that future work may trigger one. Rick will coordinate all such permits with them. Board rescheduled the meeting that was canceled this month for~a workshop to discuss what’s next & agree to meet January 12, 2011 @ 7:00 PM.
11. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Otisfield Community School Safety Concerns: (no speed limit signs, flashing lights, and cross walks)
RM met w/ SAD 17 Superintendent Rick Colpitts, (2) Maine DOT Representatives from Region 1 and Region 3, SAD 17’s John Parsons and Otisfield Community School Principal Linda Park; this morning at the Otisfield Community School. Together they all reviewed the concerns that the Town has been discussing over the last few months. RM: Powhattan Road is a State Aid Road. Therefore no cross walk can be put in. Flashing lights can be added, but at the expense of the town. SAD 17 can upgrade the signage that is currently there. Both gentlemen from DOT drove the road and felt the 45 MPH default is still appropriate. The newer signs have more of a fluorescent reflection. The design will be of 2 students walking w/ a school ahead posted on the sign. Posting the “bus present hours” will be on this same sign. They
will have it up in about 2 weeks. RM advised HF & LA that if they or any town individuals have any input or are dissatisfied, they should get in touch w/ SAD 17 and they will address it. Discussion: At a prior meeting BOS felt, No Parking signs should be added to the opposite side of the road, so as to discourage students having to cross Powhaten Road. RM explained if those are posted, come town meeting, voters will “not” be able to park there. RM also explained that if the town decides to place NO Parking on that side of street, an ordinance will need to be put in place, as this is a State Aid Road, then this ordinance will need to be sent to the State so that they can review it. BOS all agree they can live w/o the “No parking signs”.
B. Building code: Someone is challenging “new” Building code. All the BOS know at this point is it’s a representative from Farmington. He wants to have it repealed and BOS are not sure as to why at this point.
12. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. *Motion to sign Warrant # 11 to pay the town bills. LAHF – Unanimous.
B. *Motion by HF 2nd LA, ALL voted to move into executive session @ 7:50pm pursuant to Title 30A section 2702 subsection(1) (A) and 1 M.R.S.A. § section 405 (6)(A) to discuss Personnel Matters, where it could reasonably be expected that a persons right of privacy could be violated. (Office Staff Personal Evaluations- 4) Hal closed session at 9:00 PM.
13. Upcoming Dates:
Board of Selectmen Meeting, January 5, 2011 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 9:00 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: January 5, 2011
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