Town of Otisfield
Board of Selectmen Meeting Minutes
September 15, 2010
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM.
Hal Ferguson, Chairman; Rick Micklon and Lenny Adler were present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from September 1, 2010. *Motion to accept minutes w/ edits. HF/LA– Unanimous.
Adding Appeals Board administrative fee $200.00 on the new fee schedule.
4.SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. None.
6. DEPARTMENT HEADS:
A. Fire Dept.,Chief Hooker:
1) Community Hall Occupancy Layout. (Once a seating plan is in place, it will be posted on the wall)
Without chairs & tables 304 people can be inside building at one time, with chairs & tables 142 People can be held in building. MH would like Fire Marshall to come down and look at layout w/ him. BOS informed Mike that Fire Marshall, Ed Bennett met w/ BOS and went through the building. MH will contact him and try to have results before the Harvest Dance in October.
2) FD Update: Harvest Dance to be held 10/16th, FD members visiting the school will take place Friday, 10/8th and the FD is looking for volunteers for an EMT class that will be held in town.
3) Bottle collection: The FD Association wanted to request permission to place a bin at the Transfer Station. After some discussion, it was decided that a bin placed at the FD would work best for the Assoc. so that they can be dropped off at any time, however BOS agree that as long as individuals maintain the up keep of bottles at the Transfer Station, they may be collected at that location as well.
B. Paving Bids: Richard Bean Sr., Road Commissioner: One bid received from Rampart Bituminous, LLC out of Windham. Bid was for Powhattan Road & Forest Edwards Road. Powhattan Road came in at $54,026.00 & Forest Edwards Road came in at $24,628.00. Bid states that asphalt escalator applies to this proposal – Base $475. *Motion to accept the bid from Rampart Bituminous, LLC. HF/LA –Unanimous.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Bob Kirchherr is running for Oxford County Commissioner and introduced himself to the Town of Otisfield.
B. Rick Jackson, Scribner Mills Preservation: An application to put a (3) foot damn in was submitted to DEP. This river has been reclassified as AA. Mr. Jackson is asking the town to write a letter in support of Scribner Mills as they have in the past. *Motion that the BOS will write this letter. RM/LA – Unanimous.
C. Town of Otisfield EMA Director Frank Blauvelt has scheduled Nov. 10th; Training Meeting with BOS & Oxford County EMA Director Scott Parker.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Supplemental Tax warrants- 2008, 2009, 2010 R07/047 Plummer. Mr. Plummer wants to sell his land and needs to get his taxes paid. He has not been receiving tax bills for this property and office staff is not sure why. Some sort of computer glitch. *Motion to sign supplemental tax warrants. LA/RM – Unanimous.
B. Del Maxfield, Maine Survey Consultants, Inc. out of Harrison, Maine provided a Survey of the Town’s lot 12 as shown on assessor’s map R4 & the reconnaissance survey of lot 11C on map R4. A map of the survey of lot 13 is provided for the Board’s confirmation of the exact property lines.
C. Healthy Maine letter Workplace smoking Policy: LA will take to the Ordinance Policy Review Committee along w/ the Updated Town Fee Schedule discussed at last meeting.
9.ADJUSTMENTS TO AGENDA:
A.None.
10. UNFINISHED /SCHEDULED BUSINESS:
A. Town Office Annex (former class room) Radon update: Air and Water Quality gave the original 2009 radon mitigation quote. The blocks behind the building were removed and the entire area / crawl space was cleaned out by Danny Peaco & his crew. During the removal of debris, Danny noticed the pillars that support center beam of that floor are in bad shape. Carpentry work is needed to make it solid. BOS agree that RM can find someone to move forward and fix this issue.
B. Calendar Review: BOS made edits and TT will update. BOS intend to look at the calendar the first meeting of every month.
C. Community Hall Update. RM: JL Adler Carpentry is approximately 95% done with this project. Stove & Fridge are still needed. RM will look into the purchase of both items and place it on the town credit card. Countertops will be completed when Record Lumber delivers them.
D. MIM to provide a report for the remaining budget for buildings & grounds at next meeting.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 5 to pay the town bills. HF/LA – Unanimous.
12. UPCOMING DATES:
Board of Selectmen Meeting October 6, 2010 @ 7:00 PM
13. ADJOURNMENT:
With no further business, the meeting was adjourned at 8:55 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on:10/06/2010
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