Town of Otisfield
Board of Selectmen Meeting Minutes
July 21, 2010
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM.
Hal Ferguson, Chairman; Rick Micklon and Lenny Adler were present.~
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from June 16, 2010. *Motion to accept minutes. LA/RM– Unanimous.~~~
B. Meeting minutes from June 29, 2010. *Motion to accept minutes. LA/HF – Unanimous.
4. SPECIAL EVENTS
A. Michael Chammings, Town Manager Oxford: Update on Robinson Dam. Michael had hosted an on-~site meeting and invited Otisfield BOS, Casco and Poland Town Managers to a site walk at the Dam ~Otisfield voters approved an article for $5,000.00 toward the dam maintenance. Oxford County Soil & Water District and its engineer Ross Cudlitz, P.E. will be assisting Oxford on this project. The Town of Oxford is looking to form a committee w/ two members from each surrounding town to keep everyone informed of what is going on, to allow open communication on the safety of the shorefront property, and to offer input and guidance. BOS will find and approach (2) individuals that may be~interested and will let Michael know by August 4th BOS meeting. Hal would like to serve on the committee.
5. COMMITTEE REPORTS:
A. Conservation Committee: A resignation letter was received from Pat Blake. It will be advertised on~the web site for a new member.
6. DEPARTMENT HEADS:
A. CEO Richard St. John- quarterly report: At a previous meeting, a summary of building permits and plumbing permits had been submitted. Plumbing permits are down almost the same as bldg permits are up. CEO thinks we have hit the bottom of the construction slump and we are slowly recovering.
B. Chief Hooker, Fire Dept update: Project list submitted into public record. Two large areas of concern 1) electrical work and 2) funds for cascade system. Mike is requesting BOS find (1) contractor to do all of the work together. Rick will contact Flanders Electric and have them work directly w/ Mike Hooker or Jared Damon. Safety for over head doors is another costly concern. Closing devices need to be added to ensure the doors do not close on anyone. BOS suggest that DSI the company that installed the doors originally, come in and look at doors and provide an estimate. If it’s too expensive it will be placed out to bid. Emergency light for doorway needs to be evaluated. RM: When you have someone come in to do the electrical, have them add an outlet to the staircase if it’s a safety issue.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Otisfield Scholarship Committee met on May 26, 2010 and awarded $4,000.00 to the following recipients:
Lindsay Strout - $1,200.00 University of Prince Edward Island
Rachel Curit - $1,200.00 University of Maine at Orono.
Sarah Burnham - $1,200.00 Boston University
Aubrey Anderson - $400.00 USM at Portland/ Gorham.
B. Pole Permit- Rayville Road; NNET Operations, LLC and CMP are requesting (2) poles that are~~~835' from Rt. 121. *Motion to sign the pole permits. LA/HF – Unanimous.
C. Agreement for Joint recycling and continuation of the OCRRC.
D. MMA Ballot for President of the Association. A letter was sent by Mr. Dushane. *Motion to vote for Mike Dushane as Vice President. LA/RM – Unanimous.
E. Scribner Mill Bridge: For background:~ Scribner's Mills Bridge was inspected by Ross Cudlitz, P.E. - Site walk was done June 2, 2009 w/ Ross, Otisfield BOS and the representatives from the Town of Harrison. Bridge still needs lots of work, but the State still owns it. Pass at your own risk signs were purchased and placed up immediately. Currently it has a posted limit of 6 tons. RM: Before we recommend spending any money for specific work, including more studies, we should ask the townspeople what they want to do, if anything at all. Tonight’s Discussion: A traffic counter was used by the State to monitor how many vehicles use this bridge. On average approx. 80 vehicles per day use this bridge. RM would like something in writing to know where the State stands on this. HF will call the State and Harrison and report back to
board at next meeting. *Tabled until next meeting.~
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED /SCHEDULED BUSINESS:
A. Moose Pond Landing update: CEO, DEP & HF met at property yesterday. Jeff Kalinich, Maine DEP said that there is an erosion issue into the pond. This should be corrected. DEP found that it is the land owner’s responsibility to repair and maintain this. Razor bars, as well as other erosion control techniques~are recommended to ~be put in place above the pump house and then placed as necessary going up the road.~ RM: Presented survey map and letter from Del Maxfield showing that this pond access is not on town owned land. It is owned by the campground or an estate.~ This now removes any possible objections to people claiming harm by the town in preventing their rights to public access of Moose Pond. HF: The individual who has recently claimed “foul”, must be re-directed to the campground for any access privileges. CEO
will work w/ land owners from this point forward to stop the erosion from running into the water. CEO will contact land owners directly.~
B. Community Hall update: For background: Comprehensive safety inspection of the building was submitted by Flanders Electric. This included a letter and numerous photographs, (7) items needed to be brought up to code. Largest one is the kitchen area itself. BOS feel it was the intent of the towns’ people to make this building safe and usable. *Site Walk was held Tuesday, May 11th @ 5:30 PM at the Community Hall. Prior to tonight’s meeting there was *Motion to allow up to $5,000 for all of the electrical work.~ Tonight RM informed the Board that the price has been adjusted by approx. $700.00 less than expected. It will take two weeks to order and have delivered the cabinetry needed. The emergency door hardware that had been approved by BOS should be in this week. RM developed the bidding and specification sheet. BOS
agree by consensus the electricians can move forward. BOS agree to Harley Johnson Plumbing, will start the plumbing repairs for the Community Hall and E. Otisfield Fire Station. *Motion to use the funds that were approved for "upgrading" the Community Hall to be used for these "upgrades" while safety and maintenance issues will come from Building and Grounds Accounts.~ HF/LA – Unanimous. Bids should be in, in about (2) weeks from the time it hits the paper. MIM will place this in the paper along w/ start date.~ BOS agree that August 18th bids will be open. The old electric stove, stored at the Hall, has been put out to bid in the past and we recently were offered a hundred dollars for it. RM:
Concerned that it may be worth much more than that. MIM will call and ask an appraiser to come and look at it. *Motion to sell stove for $100.00 if it’s not worth more then $200-$300. LA/HF – Unanimous. *Tabled until next meeting.
C. Selectmen appreciation letter review for Dan Fogg, recognizing him for Firefighter of the year. Approved and signed.~
D. Town Office Annex (former class room) RM: Service Master has finished doing the demolition, debris removal, and cleaning and mold mitigation. Dan Peaco will help remove the remaining items. Air and Water Quality gave the original 2009 radon mitigation quote, and are resubmitting a price and timeline. No remodeling of this section will take place until the mold mitigation system is in place.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. *Motion to sign Warrant # 1 to pay the town bills. HF/LA – Unanimous.
B. *Motion @ 9:15 PM to move into executive session pursuant to ~Title 30A section 2702 ~~~~subsection(1) (A) and 1 M.R.S.A. § section ~405 (6)(A) to discuss ~Personnel Matters, where it could ~~reasonably be expected that a persons right of privacy could be violated. NOTE:~ This is to discuss a performance review and salary adjustment for the newest hiring for the Highway Department and other pay raises HF/LA ~~– Unanimous. Closed executive session at 9:35pm.
Motion by RM/LA to give a salary adjustment to the new employee as the probationary period had ended, and give a 4% pay increase to all town employees thru 6/30/11.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Recycling Program: The glass may not be actually recycled and may be going into the land fill. BOS want to know details so that the transfer station can adjust accordingly. MIM will research this & report back.
13. Upcoming Dates:
A. Board of Selectmen Meeting August 4, 2010 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 9:45 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman~
Rick Micklon~
Lenny Adler~~
~
Approved on: 8/4/10
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