Town of Otisfield
Board of Selectmen Meeting Minutes
December 2, 2009
- CALL TO ORDER: The regular meeting was called to order at 7:00 PM.
Hal Ferguson, Chairman; and Lenny Adler were present. (Absent - Rick Micklon)
2. SECRETARY’S REPORT:
A. Meeting Minutes from November 18, 2009. *Motion to accept minutes. HF/LA– Unanimous.
3. SPECIAL EVENTS
A. None.
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A. None.
6.~ QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Dan Peaco: A horse was killed by coyotes on Peaco Hill Road last night. HF discussed placing this on web site for public awareness.
B. Bell Hill: Callie Zilinsky, corner on north-west side of building needs repair. Historical Society is working under the grant money to make necessary updates.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Postage machine Discussion: Originally it was thought to be a $20/month lease with a 60-day trial period. It will be a government contract, with a non- appropriate clause. The cost is $68/month, that includes the accounting software, the weighing kit, installation, technical support, etc. BOS still feel it’s cost effective and gave MIM the go ahead. LA/HF – Unanimous.
B. FD: Replacing (5) lengths of 4” hose, asking for it to come out of the contingency fund. LA does not think purchases should be made until approved by BOS. LA & HF both agree that money should come out of the FD account first and if they run out of money in that account by the end of the year, then they come before BOS for contingency money.
D. Furnace malfunction: A circulating pump was purchased for the furnace today, because it went out and the building is cold.
8. ADJUSTMENTS TO AGENDA:
A. None.
9. UNFINISHED /SCHEDULED BUSINESS:
A. ~ Comprehensive Plan Committee – AVCOG : John Maloney will be at 12/16/09 meeting.
B. ~ Vault HVAC contractor update: *WIP. *Tabled until written proposals come in.
C. ~ Scribner’s Mills Bridge Update: BOS met w/ Harrison Town Manager, Harrison BOS, both town road commissioners and DEP representative. Otisfield will be requesting a quote to repair bridge to compare it to the one Harrison received and also check on any grants that might be available. The next day DEP called HF and informed towns, that it will be inspecting bridge every year as opposed to every two years. The State will be placing a vehicle counter on bridge to determine usage. ~As a result Otisfield and Harrison have placed action items on hold pending the results of the inspection and traffic count.~
D. Quit Claim Deed from Town to Mary Lou Bessey on Map R04 Lot 20M. A check for $12,430.74 after taxes was deposited into account. *Motion to sign and issue the quit claim deed to Mary Lo Bessey. LA/HF
E. Appointments: *Motion to table until RM is back in session. HF/LA – Unanimous.
F. Fire Department is all set to burn the building that Geoffrey Hole was looking into.
10.~ SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 10 to pay the towns bills. HF/LA – Unanimous.
11.~ QUESTIONS OR COMMENTS FROM THE BOARD
A. Salt Shed Entry Roof: HF: David Crooker should be done w/ the roof, middle of next week.
B. Winter Carnival – This year’s theme is going to be Winter Olympics. The town office will be used as in the past for arts and crafts and sledding. The projected date is Feb. 12 & 13. A port a potty will be needed for the beach. MIM will take care of this.
H. Road Study Review Committee: LA stated that it is the conclusion of this committee to prioritize and buy snow plows first and to build a (2) bay garage instead of a larger building.
J. Job Description Committee: First week in January they will be ready to meet w/ the BOS and Richard Bean to review job description.
12. ~ ADJOURNMENT: ~
With no further business, the meeting was adjourned at 8:05 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:~~~~~~~
~~~~~~
Hal Ferguson, Chairman
Rick Micklon~
Lenny Adler
Approved on:~~12/16/09~~~~~~~~~~~
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