Town of Otisfield
Board of Selectmen Meeting Minutes
October 21, 2009
- CALL TO ORDER: The regular meeting was called to order at 7:00 PM.
Hal Ferguson, Chairman; Rick Micklon and Lenny Adler were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from October 7, 2009. Motion to accept minutes. RM/HF– Unanimous. (LA abstained)
3. SPECIAL EVENTS
A. Quit Claim Deed – Bell Hill Town House to Otisfield Historical Society (OHS). (8) photographs have been signed by BOS. Attorney Alan J. Perry from Kurtz and Perry Law Offices on behalf of the OHS and Attorney Geoffrey Hole on behalf of the Town of Otisfield have looked at all paperwork and are in agreement. The building has been signed over to the OHS. *Motion to sign quit claim deed. LA/HF – Unanimous. Town will send in paperwork to the Registry of Deeds.
B. MAP R4 LOT 20M - 7:30 pm-Tax Acquired Land Sale Bids – Eleven (11) bids received
Pamela Diaz - $2,000.00, James Martin - $2,500.00, Kevin Obrien - $3,002.00, Dale and Lisa Allen - $5,780.00, Gerone Habler - $6,300.00, Tanya & Douglas Taft, Jr. - $8,101.00, Kelby Day - $12,525.00, Marylou Bessey - $13,800.00, Debra David - $15,561.00, Norm David - $22,551.00,
*Motion to accept bid of Norman David in the amount of $22,551.00. LA/HF – Unanimous. Norman David immediately announced he would like to withdraw his bid. LA stated he could not do that. BOS all agreed that legal advice was in order, as the withdrawal of Mr. David’s bid would mean that Mrs. David’s bid would be the next highest bidder. The process allows the
BOS to accept or deny any bids. This item will be tabled until next BOS mtg. 11/4/09. MIM will call Town Attorney. Payment
from Mr. David is due in 30 days.
C. ~ East Otisfield Fire Station ditching bids opened – Two (2) bids received.
Off Road construction - $4,800.00, William Troy - $10,000.00 .
*Motion to accept Off Road Construction at $4,800.00. Discussion: RM clarified that the scope of work is based upon a DEP Permit By Rule for stormwater management. This includes ditching, a new storm drain, and work along the brook embankment. HF/RM – Unanimous.
D ~Junkyard Renewal Hearing- Three (3) renewals: Peter Arnsten, Lenny Adler, Richard Bean, Sr. Chairman HF opened the public hearing at 7:08 P.M. LA recused himself for the review of his own application. He then took a seat in the audience. There were no public comments. Chairman HF closed the public hearing at 7:11 P.M.CEO looked at all three sites and has no issues.
*Motion to accept and sign Peter Arnsten’s junkyard permit. HF/LA – Unanimous.
*Motion to accept and sign Lenny Adler’s junkyard permit. HF/RM – Unanimous.
*Motion to accept Richard Bean Sr.’s junkyard permit HF/LA – Unanimous.
E. Gore Fire Station BOS will meet with Richard Bean, Sr. at Gore Station, next Tuesday (10/27) at 4:00 PM. This meeting is to review recommendations from Ross Cudlitz, PE, regarding stormwater management.
- * Motion to sign the Heniger Park Lease letter. LA/HF – Unanimous. Copy available at town office.
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A. None.
6.QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Herb Olsen: The Otisfield Snowmobile Club would like to have an electrical outlet placed on the back side of Spurr’s Corner Fire Station. The club will pay for any expenses incurred and have a licensed electrician do the install. *Motion to allow the install for an outlet on the back side of Spurr’s corner. LA/HF – Unanimous.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Concealed weapons: A call was placed to MIM to ask if they could attend any town related meetings, carrying a concealed weapon, as long as they had a permit. Her research found that if someone has a concealed weapon permit, they can come to a town meeting w/ it. Some places post signs that say “no concealed weapons beyond this point”. BOS can make a policy, stating “No carrying of concealed or non concealed weapons within the confides of this building”. Under current federal legal precedent, it is considered "constitutional" under the Second Amendment for states to have licensing that permits concealed carried weapons, so this cannot be an Ordinance. MIM will contact, Senator Hastings about this issue. HF recommends that~this be placed~on 11/18 agenda so that any town personnel can be present to voice there opinions/concerns. Herb Olsen: Law abiding citizens who have the permit for this, are not ones you need to worry about. LA: If there is a person in town who has
caused problems and these problems have been documented, the person can lose their permit to carry a concealed weapon. RM: My position is very clear on this. If you’re not a police officer, then no one “needs” to carry a weapon into our buildings. No exceptions. If they honestly feel the need to carry a weapon, they should stay out of Otisfield municipal buildings. No one attending our meetings should be threatened or intimidated by knowing there is a weapon in the room. I’d be in favor of restricting them in any legal policy we have available to us.
8. ADJUSTMENTS TO AGENDA:
A. None.
9. UNFINISHED /SCHEDULED BUSINESS:
A. ~Comprehensive Plan Committee – AVCOG is estimating $11,000 for its assistance over the next 13 months. BOS all agree this is a large sum of money and would like more information. *Tabled until BOS have time to review submittal. 11/18th Mtg.
B. ~ Vault HVAC contractor update: *WIP. RM: Measurements and consensus of plan were done this morning. (2) proposals will be submitted. Still concerned about sprinkler system inside vault. RM will report back to the Board with findings at a later date.
C. ~ Scribner’s Mills Bridge Update: Site walk was done June 2, w/ Ross Cudlitz, PE, Otisfield BOS and the representatives from the Town of Harrison. HF spoke w/ Brad Plante. Town Manager of Harrison this week. Brad will get back to HF after it is addressed at the Town of Harrison BOS meeting. *Tabled until next meeting.
D Review Performance Evaluations of office staff - Two (2) evaluations have been completed (CEO & Assistant to Selectmen) and BOS will go into executive session at next meeting to work on remaining evaluations. 11/04th .
E. Salt/Sand Shed repair bids due 11/04.
F. Building entrance snow removal & roof shoveling bids due 11/04.
10.~ SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 7 to pay the towns bills. LA/RM – Unanimous.
B. Plowing and Shoveling Contracts for 2009/2010- All workman comp forms signed as independent contractors, Glen Pastore, Richard Bean, Jr and Garry Dyer.
*Motion to approve Richard Bean, Jr, for 2009/2010 RM/LA – Unanimous
*Motion to approve Garry Dyer for 2009/2010 LA/HF – Unanimous.
*Motion to approve Glenn Pastore for 2009/2010. RM/LA – Unanimous.
Herb Olsen: What happens if we get a bad storm and individuals are asked to help? BOS: That will fall under Richard Bean’s liability and payroll. *Motion to sign annual contracts. RM/LA – Unanimous.
C. Vote on Junkyard permits. (see “3; D” above)
D. GA Ordinance Appendices A, B & C. Chairman HF opened the public hearing at 7:13 P.M.
Hearing on new maximums for food, rent and overall levels of assistance. The various maximum levels of General Assistance set forth in Appendices A-C are established as a matter of state law based on certain federal values that are made effective on the first day of October each year.
*Appendix A is a listing of the overall maximum levels of assistance pertaining to all
municipalities in Maine. These new overall maximum levels of assistance have been calculated
on the basis of the 2009-2010 HUD Fair Market Rent (FMR) values
*Appendix B is a listing of the maximum levels of assistance for food. These maximum levels are the same as the USDA 2009-2010 Thrifty Food Plan, which are presumed to be reasonable by regulation of the Department of Health and Human Services (DHHS).
*Appendix C is a listing of the maximum levels of assistance for housing (both heated and
unheated). These maximum levels were developed by MMA using 2009-2010 HUD Fair Market
Maine General Assistant law mandates these changes. *Motion to close public hearing at 7:17 PM. HF/LA – Unanimous.
*Motion to adopt the Appendices A, B & C and sign form for DHHS. LA/RM – Unanimous.
11.~ QUESTIONS OR COMMENTS FROM THE BOARD
A. Discussion about Dam at Robinson Mill and Marina: RM: 4 people have contacted him asking what the town’s plan is. Town of Oxford is currently working w/ Robinson family. They are trying to sell property, so there’s a lot of legal discussion going on. The dam itself is going to be maintained properly and remain beneficial to all property owners on Thompson lake. Town of Oxford may end up w/ the dam. BOS agree to be proactive to make sure that Otisfield side is protected.
B. Jeff Stern- Representative of TLEA would like to come back before BOS in December to update the Board on the grant discussion and to review the town road erosion problems and solutions. TLEA DEP 319 cost sharing grant is due to start in Spring 2010.
12. ADJOURNMENT: ~
With no further business, the meeting was adjourned at 9:15 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon~
Lenny Adler
Approved on: 11/04/2009
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