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Board of Selectmen Minutes 05/20/2009
Town of Otisfield
Board of Selectmen Meeting Minutes
May 20, 2009
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1. ~CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from May 6, 2009.Motion to accept minutes. RM/LA– Unanimous.

3. SPECIAL EVENTS

A. Janet Douglas – Board of Appeals volunteer: *Not in attendance, may not have received notice to be on tonight’s agenda.

B. Jeff Stern- TLEA Grant application update. Grant is due June 4, 2009. Two-year implementation grant is a 60-40 split. $61,057.00 (Grant) + $40,976.00 (Match) = $102,033.00 (Total implementation project). MIM will draft up wording for warrant.  Commitment letter will be sent to MIM from Jeff and tweeked if necessary before BOS sign it.

4. COMMITTEE REPORTS:

A. None.

5.  DEPARTMENT HEADS:
A. None.
6.~ QUESTIONS/COMMENTS FROM THE PUBLIC:
A.  None.
7.  ADMINISTRATIVE ASSISTANT ITEMS:

A. Twin Bridges Discussion: As of Friday the rest area will be opened back up and the State will be maintaining it.

B. Ordinance Policy Review Committee: Resignation letter received from Eric Bell. He will be taking college classes this summer and his schedule will be limited, but he thanked the BOS for the opportunity to serve on this committee.

C. Conservation Committee (CC) & Ordinance Policy Review Committee (OPRC): Beth Damon’s term expires 06/30/09 for both committees. She would like to step down from OPRC, but will renew Conservation Committee. TT will post opening for OPRC on the web site. *Motion to renew Beth Damon’s term for Conservation Committee to expire 06/30/12. HF/LA – Unanimous.

8. ADJUSTMENTS TO AGENDA:

A. None.



9. UNFINISHED /SCHEDULED BUSINESS:

A. Road Study Discussion (WIP) Other committee members may be available.

B. Comprehensive Plan (WIP) Volunteers needed to form a committee. 07/09

C. Vault HVAC (WIP) Electronics – RM suggests having an expert come in to discuss process. RM will research.

D  TLEA draft letter (WIP) * JS 5/20 mtg. Jeff will get back to MIM with this by next meeting.

E. Scribner's Mills Bridge site walk date TBD.  RM waiting to hear back from Ross Cudlitz on a time. Sometime next week.

F. Tax Sale Bids 06/03 open @ 7:30PM – Next meeting this will be addressed.

G. Bond Issue for future capital items (WIP) Finance Committee will be discussing tomorrow night.

H. Evaluation forms from Tanya Taft for review. BOS will review and discuss at next meeting. TT will email to MIM for her records.

I. Registrar of Voters appointment paper was submitted to BOS for signatures.

10.~SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A.  Motion to sign Warrant # 20 to pay the towns bills. LA/RM – Unanimous.

B.  Town Investment discussion. Motion to transfer accounts to RBC Wealth Management. LA/HF – Unanimous. RM would like to discuss annually and review quarterly. All BOS agree.
 
11.~ QUESTIONS OR COMMENTS FROM THE BOARD

  • Tony Jordan – Leaking plumbing needs to be looked at. Dan Peaco will address this issue.
  • Alternative Energy Structures – DEP handout discussed. DEP turning back to town and asking town to ease up on this w/in Shoreland Zoning. RM suggests PB continue to review this and then send to the OPRC with input from the PB. DP feels that this needs to be discussed in more detail w/ RM present to assist.
  • Ordinance Policy Review Committee: LD155 – Smoking at town beach – MIM will research. Deputy EMA – In place for when Frank is out for an extended time. BOS will check with Frank to see if he recommends someone. Does not need to go to OPRC, BOS can appoint someone directly.
  • MMA – Job description for treasurer and deputy treasurer. HF sent to MMA a week ago and plans to call again for follow up.
  • Gatekeepers: Same individuals from last year.
  • Fire Dept: HF thinks the Gore Road Fire station needs to be addressed. Recommends BOS talk to Richard Bean, he will contact Richard this week.
12. ~ADJOURNMENT: ~
With no further business, the meeting was adjourned at 8:30PM. HF/LJA – Unanimous.

Respectfully submitted,
Tanya Taft, Secretary
Approved by:~
Hal Ferguson, Chairman
Rick Micklon~~~~~~~~~~~~~~~~~~~~~~~~~
Lenny Adler
~Approved on: 6/03/09~~~~~~~~~~~~~