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Board of Selectmen Minutes 03/04/2009
Town of Otisfield
Board of Selectmen
Meeting Minutes
March 4, 2009


1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.

2. SECRETARY’S REPORT:
A. Meeting Minutes from February 18, 2009. Motion to accept minutes. RM/LA– Unanimous.

3. SPECIAL EVENTS
A. Jeff Stearns- Representing TLEA: Discussion & review of town road erosion problems & solutions: (9) high priority road sites identified for erosion control in this TLEA DEP 319 grant. Total estimated cost to fix town road sites $37,870.00. Grant does 50-50 cost sharing w/ town. TLEA will contribute to this project. *Grant also pays for engineer to design erosion control practices. This grant would start in April, 2010. Letter of commitment from the town that states the BOS will endorse and place an item on the FY 2010 town warrant to contribute $10,000.00 cash, and $6,000.00 in-kind to the project. Discussion: BOS want to talk w/ Richard Bean, Road Commissioner about what his intentions for itemized roads are. We may have some of this money in his budget. Finance Committee to determine possible funding with Road Commissioner. Jeff will come back to an upcoming meeting with the following items: 1) Commitment letter 2) breakdown of cost “high and low” 3) Roads that are intended to be fixed and 4) TLEA commitment amount based on percentage or dollar amount.

4. COMMITTEE REPORTS:
A. None.

5. DEPARTMENT HEADS:
A. Jared Damon- Update on FD building & grounds. Everything budged for 08/09 is complete. MMA risk management items are also completed. List submitted into public record is a compilation of monthly inspections and station checks. Dept. of Labor, Safety works added a few more items to the list that need to be worked on. April 15th final items are needed. HF would like to workshop this. Possibly next BOS meeting on 3/18/09.
B. FD Mandatory Trainings – 6PM - Sexual Harassment, Town Policies, Fire Extinguisher. All town employees welcome.
C. Dan Peaco - Update on Planning Board. Started working on the proposed new Shoreland Zoning Ordinance. PB decided to adopt Appendix A for the expansion of non conforming structures. PB will have another workshop to finalize this. RM requested PB’s Chair or V. Chair to attend & update BOS more frequently; at least quarterly, or sooner if anything needs to be brought to the attention of the Selectmen. Dan Peaco (V. Chair) will discuss this with Stan Brett, Chairman.

6. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.

7.  ADMINISTRATIVE ASSISTANT ITEMS:
A. Picture Identification for Selectmen. Pictures taken tonight, cards will be made. RM requested the ID cards due to proper ID for emergency situations and material purchases for the town.
B. Reassignment of Heniger Park Lot 10B- Motion to assign the lease. LA/HF – Unanimous.
C. Road posting will be done as soon as roads are available to do so. MIM will place a notice in the paper. Motion to authorize the Road Commissioner to post the roads as necessary. LA/HF – Unanimous.
D. March 25, 7PM. New Paris Elementary School. BOS will meet w/ School Board.

8. ADJUSTMENTS TO AGENDA:
A.  None.

9. UNFINISHED /SCHEDULED BUSINESS:
A. Review Bid Process- Given to Ordinance & Policy Review Committee. (3/09)  
B. Performance appraisals (WIP) Submittals submitted into public record. Upcoming workshop.
C. Road Study- (WIP)
D. Town Comprehensive Plan-(WIP)
E. CEO rule changes contact legislators: RM: A letter s/b sent out asap on behalf of the Board.
F. "Going out of Business" & "Pawnbrokers" Licenses discussion. Given to OPRC.
G. Town Vault (WIP)

10. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A.      Motion to sign Warrant # 15 to pay the towns bills. HF/LA – Unanimous

11. QUESTIONS OR COMMENTS FROM THE BOARD
A.  RM: DEP Shoreland Zoning – Ordinance and Map updating. Recent court rulings, Undue Hardship is discussed in this Shoreland Zoning Newsletter. Worth looking into. RM passed this info. on to BOA.
B. RM: - Proposed bill (LD587) would allow BOS to fill a vacancy on the Board, by appointment rather than election, if the vacancy occurs more than 60 days before the next regularly scheduled annual meeting. LA: Will check to see if it will become a “law”, or permission for the towns to enact such a policy.
C. RM: Purchased (2) dehumidifiers for basement areas
D. RM: Audio system for meeting room is starting to arrive in pieces. RM will set up and do a test run.
E. RM: Laura Bean has volunteered to start a research room at the town office. Would like BOS to consider a room that is to be used for a resource for townspeople in need of personal items, clothing, food, etc. HF: Checked with church pantries and they have no objections to the idea. . LA: would like a written proposal with exact details as to who will do what. Concerned about insurance and liability. Discussion regarding liability of stairs, should the room be in the basement/former kitchen room. MIM will check w/ insurance.
F. HF: Town Report arrival? MIM: Will be available for the 1st of May to go to the people.
G. HF: Announced he is seeking reelection as Selectman.

12. ADJOURNMENT:  
With no further business, the meeting was adjourned at 8:55 PM. HF/LJA – Unanimous.


Respectfully submitted,
Tanya Taft, Secretary

Approved by:            
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler

Approved 3/18/09