Town of Otisfield
Board of Selectmen Meeting Minutes
January 7, 2009
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from December 17, 2008. Motion to accept minutes. LA/HF– Unanimous. RM abstained.
3. SPECIAL EVENTS
A None
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A. None.
6. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Callie Zilinsky submitted a proposal on job descriptions. The Job Description Review Committee will update w/ the BOS as needed. Job titles to be reviewed for office staff first. MMA will be utilized along w/ other towns that are similar to Otisfield. Evaluation guidelines will be implemented. RM: MMA will assist w/ this at no charge. Looking at a time line of early April.
B. Frank Blauvelt - Both generators have been installed as of yesterday. They will test themselves once a week (Tuesday) at 15:53. They will run for 12 minutes, and will not interfere w/ power in building. Discussion: Service contract $350.00/ year would include a yearly checkup and oil change for both generators. RM: Would like something in writing from them regarding the contract. Frank will get something in writing discussing what service contract entails.
C. Frank Blauvelt: Attended a (2) day MMA class for Public Information Officer. Sponsored by the State.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Oxford County Budget Papers submitted for review.
B. Fuel oil from MSAD # 17 for 2009-2010 is fixed at $2.059/gallon (10 day cash price) MIM asked them to include a diesel price and will let board know what that price is.
C. Quit-Claim deed to release lien from 1991 for Burnell & Linnell. (Map R9 / Lot69) Motion to sign the quit-claim deed. LA/HF – Unanimous.
D. State Planning Office notice of new Ordinance Requirement NFIP. Oxford County is one of the only counties digitizing their maps. We need to adopt prior to the date the ordinance becomes effective. We have until July 7, 2009 or prior to insure uninterrupted service. This will be brought to town meeting for adoption if needed. MIM will check w/ MMA.
E. MIM gave CEO reports to the board for the last quarter of 08. Down time is Christmas till March. Enough money to subsidize half of CEO pay.
F. First Responders: MIM contacted MMA, there would be no change in Workmen’s Comp, but FD would have to purchase a $580.00 malpractice rider.
G. Fire Trucks: Lenny will post in Uncle Henry’s and if that doesn’t work he and TT will post on E-bay.
H. FD Association inventory list submitted to MIM. Items donated now belong to the town. Motion to accept w/ the provision of loaning items be at the discretion of the Fire Chief. LA/RM – Unanimous. Discussion: if something gets broken, who is responsible? The town assumes responsibility w/ the discretion of what and if items need to be repaired.
8. ADJUSTMENTS TO AGENDA:
A. None.
9. UNFINISHED BUSINESS:
A. Review Bid Process- Given to Ordinance & Policy Review Committee. (1/09)
B. Job Descriptions Review Committee: Reviewed (5) volunteer applications. Motion to appoint the (5) volunteers through 1/2010. Callie Zilinsky, Jim Bishop, Michael Thorn, Quentin Henderson and Karen Turino. LA/RM – Unanimous. MIM will contact volunteers to let them know they have been accepted and inform them there will be an informational meeting January 15, 2009 @ 7:00 PM.
C. Annual Municipal Calendar: Basic set up has been completed by MIM/ TT and items will be added as needed. *This item can be removed from unfinished business.
D. Develop Performance Evaluation. - Deferred until updated town employee job descriptions have been adopted.
E. Health Officer- 1/08. Discussion: Legal frame work of State guidelines will be discussed. Workshop would be better then having her on a regular scheduled night. MIM will discuss dates and report back to board.
F. Bulky Waste Agreement from Casco. *Not yet made available.
G. Town of Harrison update on Scribner’s Mills Bridge repairs. *Tabled until next meeting.
10. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 11 to pay the towns bills. LA/HF – Unanimous
B. Dehumidifiers: Discussion regarding (2) for town office basement. Currently waiting to hear from (2) separate companies for price. *Tabled until next meeting when information arrives.
C. Basement needs to be looked at. MIM will contact Dan Peaco regarding him fixing the space gaps.
D. Furnace Service: Gauge was broken and has since been replaced.
E. PA system: RM will get a small system price & report back to board.
F. Sand from shed. Discussion: RM: Research indicates that sand used within the town is free to all users. Thinks we should have a written policy that can be posted on the web site. Suggested sending this to the Ordinance & Policy Review Committee.
11. QUESTIONS OR COMMENTS FROM THE BOARD:
A. LA: Paperwork for FD is becoming quite extensive. Suggests looking into a FD Administrative Assistant that can be shared w/ other towns. ~
B. SAD 17 should be invited to next meeting to see what’s going on. Frank Blauvelt will also attend.
C. Gore Fire Station: HF: Suggests a swinging bar that gets cord for the town truck 10‘ away from building and off the ground. LA: Suggests going underground about 50’ and having a post at corner of lot. HF will ask Mike Hooker to put that on his list.
D. Animal Control Officer: Anonymous Letter submitted into public record complaining about ACO.
12. ADJOURNMENT:
With no further business, the meeting was adjourned at 9:25 PM. HF/LJA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: January 21, 2008
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