Town of Otisfield
Board of Selectmen Meeting Minutes
December 17, 2008
1. ~CALL TO ORDER: The regular meeting was called to order at 7:00 PM. RM was absent.
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2. ~SECRETARY’S REPORT:
A. Meeting Minutes from December 3, 2008. Motion to accept minutes. HF/ LA – Unanimous.
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3. SPECIAL EVENTS
A. Fire Truck Bids: (1) Bid received from Christopher Miller, $600 for 1980 and $800 for 1984. Motion to reject bid. LA/HF – Unanimous.
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4.~COMMITTEE REPORTS:
A. None.
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5. ~DEPARTMENT HEADS:
A. ~FD – Chief Hooker-
1. Generator Status: Where are we w/ this? Frank Blauvelt: CN Brown to install tanks on Friday with checkout to occur on Saturday. Frank to witness operational test.
2. 1st Responder update: MH: Would like to take this to town meeting. Total est. $4,600.00. FD raised $2,000.00, looking for approx. $2,600.00 to start from town and approx. $3,000.00 a year there after. Data from Pace provided, 2008 current response time was 2-35 minutes. MIM will look into insurance cost. HF: Suggests moving forward with this and put it in front of Finance Committee.
3. Buildings and Grounds update: Jared Damon: 6 months into process, almost done. MMA report has some electrical items that will be addressed next. MIM will contact MMA about their receipt of the reply.
4. Snow removal, plowing and sanding: MH wants to know who to contact w/ concerns. HF: Richard Bean is currently the contact but would prefer that it be contracted out. HF has discussed the possibility with Garry Dyer. If board agrees HF will pursue having Garry plow and sand the three fire stations. Discussion: BOS agreement. HF will contact Garry Dyer as a possible sub contractor for this year. BOS feel it’s to late in the year to put out to bid, but next year they will bid job out to one person for all FD’s.
5. FD Tanker: Tires need to be replaced. LA thinks (4) will do and can get a price of approx. $125.00/ $150.00 tire.
6. Fuel tank at Spurr's Corner, whistle not working. CN Brown will not~fill until fixed. MIM: Richard Bean will be working on this and we currently have oil.
7. Ice storm concerns: HF suggests Mike Hooker & Frank work together on this and have a working group with the BOS when they are ready.
8. Budget goals for next year: HF suggests starting w/ same numbers as last year as a guide, until the exact numbers are known.
9. FYI: January 20th at noon, the State will be coming to inspect the FD at the request of Mike Hooker.
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6. QUESTIONS/COMMENTS FROM THE PUBLIC:
A.~Callee Zalinsky: Offering to do a proposal on job descriptions in place of Jim Bishop. HF: Any input you have is appreciated. Initial job description completion should be April or May. Suggests starting w/ office staff first.
B. Herb Olsen: A Sign is needed for Coon Road. Suggests either a non-passable sign or road-closed sign. MIM said Dead End signs have arrived.
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7. ~ADMINISTRATIVE ASSISTANT ITEMS:
A. Fairpoint representative requesting people sign up on line or by phone for high speed internet to come into town.
B. Census Bureau will be testing people at the town office on Mondays at 10 AM through 1/12/09. This is to work for the census bureau in 2009/2010. For more information call 539-9101
C. Casco/Naples Bulky Waste Agreement renewal submitted to BOS for review. HF would like MIM to check on the length of the contract date and bring back to next meeting.
D. Town of Harrison, Scribner Bridge Replacement $85,000. The state considers this a low priority. HF suggests discussing this w/ the Town of Harrison, BOS or Town Manager. LA will discuss this w/ Richard Bean.
8. ADJUSTMENTS TO AGENDA:
A.~None.~
9. UNFINISHED BUSINESS:
A. ~Review Bid Process- Given to Ordinance & Policy Review Committee. (1/09)
B. Job Descriptions Review Committee: Received (5) volunteer applications. BOS will hold until next meeting, for additional volunteers. A date for the informational meeting will be set in January 2009. Mike Hooker will send job descriptions he implemented for FD members to MIM.
C. Develop Performance Evaluation. - Deferred until updated town employee job descriptions have been adopted.
D. Develop Annual Municipal Calendar- *Draft copy has been provided to board. This is a WIP, items may be added as needed. Mike Hooker will send FD calendar of events to MIM/TT to add to BOS calendar.
E. Health Officer- 1/08
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10.~SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. ~Motion to sign Warrant #10 to pay the towns bills. LA/HF – Unanimous
B. Dehumidifiers: Discussion regarding (2) for town office basement. *Tabled until next meeting when RM is available.
C. Generator Status: Discussed above.
D. Fire Stations & Plowing: Discussed above.
E. Motion to move into executive session pursuant to Title 30A section 2702 subsection (1) (A) and 1 M.R.S.A. & #167; section 405 (6)(A) to discuss Personnel Matters, where it could reasonably be expected that a persons right of privacy could be violated. Plus 1 M.R.S.A. & 405(6)(F) to have a discussion of confidential records at 8:30 PM. LA/HF – Unanimous. Motion to close executive session 8:55PM HF/LA – Unanimous
F. Motion by Hal Ferguson, 2nd by Lenny Adler to give COLA increase to all employees to bridge the 6 month period until the new fiscal year. At that time job description updates will be complete and performance evaluations will be done on employees.
11.~QUESTIONS OR COMMENTS FROM THE BOARD:
A. LA would like each department / committee to have a mission statement that defines the roles & responsibilities.
B. HF informed public that the web site now has recreation dept link.
C. Oxford County Commissioners Budget committee has finished their budget process and the commissioners have approved the budget. The commissioners have been informed once again that the Selectmen requests to be informed when their meetings are taking place. They have placed them on a call list.
D. Letter from Silvaqua Owners’ Assoc. regarding their commitment to the town and lakes, inviting BOS to meet w/ them to discuss further options for making the lake better. – HF will meet w/ representative.
12. ~ADJOURNMENT:
With no further business, the meeting was adjourned at 9:30 PM. HF/LJA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
1/02009
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