Town of Otisfield
Board of Selectmen Meeting Minutes
October 15, 2008
1. Call to Order: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. Secretary’s Report:
A. Meeting Minutes from October 1, 2008. Motion to accept minutes. RM/HF– Unanimous.
3. COMMITTEE REPORTS:
A. None.
4. DEPARTMENT HEADS:
A. Dan Peaco Sexton - Tree removal bids. (3) Separate individuals were shown the cemeteries, (2) bids were
received. Q-team & Sam Chapman. Sam Chapman had the lower bid for the same work. Bids were based on
each cemetery. Motion to go w/ Sam Chapman as long as we get a certificate of insurance. HF/LA – Unanimous.
* Dan wants to know if Ordinance & Policy Review Committee reviewed Cemetery Policies?BOS will check on
this.
5. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. Ann Johnstone – There has been damage done to her dirt road from a Lumber company and she wants to
know who pays for it. She does not feel it should be the responsibility of Otisfield. BOS will ask Richard Bean
about this.
B. Dan Peaco – Two maple trees that inhibit driver’s sight at Peaco Hill intersection are still a concern. HF will
speak to Richard Bean.
C. Jim Bishop – Wants to know if the BOS get a monthly report on finances. Curious about what kind of early
warning the town gets as far as revenue vs. expense? HF: Currently the BOS get a quarterly report, but they are
expecting to get a monthly report in the near future.
6. ADMINISTRATIVE ASSISTANT ITEMS
A. Oxford County Assessment warrant presented for signatures and payment of $172,480.00
Preliminary 2009 State Valuation Assessment report was reviewed. *Submitted into public record.
Portland Natural Gas Annual Dinner and Emergency Personnel List on 10/27/08 at Raymond Fire Station.
Lenny Addler plans to attend. RM would like MIM to check w/ Fire Chief, Mike Hooker & EMA Director Frank Blauvelt to see if they will be attending.
B. Need a replacement for Mark as an AVCOG Representative. Motion that RM be the Representative from the Board. LA/HF – Unanimous.
C. Letter from DEP: Permit by Rule Fee increase from $55-$65. RM: This is a CEO issue and Richard is aware of increase.
D. Copy of letter Harrison Selectmen sent to Bureau of Land & Water Quality concerning Crooked River
reclassification was reviewed by BOS. *Submitted into public record.
E. Thank you letter to BOS from Seeds of Peace was reviewed by BOS. *Submitted into public record.
7. ADJUSTMENTS TO AGENDA
A. None.
8. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED
A. Motion to sign Warrant #7 to pay the towns bills. HF/LA – Unanimous.
9. UNFINISHED BUSINESS
A. Review Bid Process - Given to Ordinance & Policy Review Committee. (1/09)
B. Review job descriptions all positions-12/08 & develop Performance Review Forms. RM would like to review what MMA proposes and compare it to what the town currently has. RM will discuss with MIM asap.
C. Develop Annual Municipal Calendar- Oct-Nov. 08 *BOS will discuss at the 2nd meeting in Nov.
D. Health Officer- 11/08 *Tabled until upcoming meeting.
10. QUESTIONS OR COMMENTS FROM THE BOARD
A. RM: Update on the boiler. It has been fixed. An oil line is buried under concrete and it does not meet current
code. A total of $350.00 will be spent to bring it up to proper condition. BOS agreed.
B. Web site: RM suggested he and TT clean up some of the web site pages. BOS agreed.
C. Basement Mold issue: RM explained to the public the issues w/ mold and the plan of action to correct it.
The project price is approx. $4,900.00 for Service Master. Tentatively scheduled for the 28th, and it will take
approx 3-4 days.
D. Two old fire trucks. – LJA suggests advertising it locally by bid with the right to reject any and all bids and
then placing them on E-bay again w/o a min. bid if they do not sell locally. LA will give info on both trucks to
MIM for advertising.
E.. Heniger park: Dan Peaco and his crew will be doing the cleanup, and then it’s in the hands of the
Conservation Committee.
F. November 5th meeting. HF will not be attending.
G. Ordinance & Policy Review Committee: RM: Wants to know where they stand w/ items that have been sent
their way. LA will discuss at November 13th meeting and report back to BOS.
H. Town Fees: RM suggests placing item on a Town Warrant – One article for any and all fees to be removed
from ordinances and added as a separate Fee Schedule for the BOS to review and adjust annually.
I. Snow shoveling: MIM has placed ad. Bids will be opened at next meeting.
11. ADJOURNMENT
A. With no further business, the meeting was adjourned at 8:15 PM. HF/LJA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: 11/19/08
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