Town of Otisfield
Board of Selectmen Meeting Minutes
October 1, 2008
1. Call to Order: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. Secretary’s Report:
A. Meeting Minutes from September 17, 2008. Motion to accept minutes. RM/LJA– Unanimous.
3. SPECIAL EVENTS/ GUESTS
A. Junkyard Hearing: LJA recused himself. Motion to go into Junkyard Hearing at 7:20PM. HF/RM –
Unanimous. Motion to close Hearing at 7:25PM. LJ/RM – Unanimous.
Peter Arnsten Application – He has 2 vehicles that are sometimes in the yard. CEO: No problems.
Lenny Addler Application. CEO: No problems.
Richard Bean Application. CEO: No problems.
B. Scribner's Mills Preservation Representative to speak about upcoming legislation on the reclassification of Crooked River and how it will affect their project. Scott Hatch explains the town is in favor of this site and proposal. Proper notification was not given to Otisfield, Harrison and other interested parties. He is looking to have the time period for comments extended. Wants to return it to a functioning Water Powered Mill. This would be the last place in the USA to meet all 4 original criteria. Currently there is a pending permit. A decision is expected by January. Scott expects that within 3 to 4 years the project will be completed. Inland Fisheries and Wildlife and PWD are the lead organizations trying to get the river reclassified. *Motion to sign the letter. LA/HF – Unanimous.
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A. Dan Peaco Sexton – Cemetery Policies & Regulations: Updated Policies. Changes submitted. BOS: Will run
this by the Ordinance Review Committee.
B. Jared Damon- Fire Dept Building & Grounds update. MMA risk management added to spread sheet, Gore
Station is up to date. MMA risk management items in 08/09 budget. Weatherization items should be wrapped up
soon. The budget is $3,800.00 and it should be close.
C. Richard Bean – Two tarring bids came in. One bid is $135,000.00 and one is over $220,000.00. BOS asked
Richard to review and come back to them w/ his thoughts after he has time to review the bids.
D. CEO: Building Permits: slightly over last quarter in revenues. No increase in permits. In the building permit ordinance, you have 6 months to start and at 12 months if you haven’t finished, you can get a new permit for no fee, but 24 months applicant wants a 3rd permit. Plumbing permit or septic you only have 2 years. Then you start from scratch. State law. Bethel doesn’t have an Occupancy Permit Requirement. At five years they have to come back for a no fee permit. BOS would like to discuss this more at an upcoming meeting.
E. Great Oaks Building: Excavator started today. CEO will be on site tomorrow.
6. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. Bell Hill Meeting House received a $10,000 grant from the Maine Historic Preservation Society.
B. Pattie Haggerty – National fire prevention month. October 5th – 11th. Friday the 10th at school drill & evacuation. From 9:00 to 11:30 AM. Inviting BOS to attend. They want people to know it’s easier to prevent a fire then to stop one. October 18th: Oxford Hills Fire Prevention and safety. 5 evolutions. *Pattie announced she has been accepted to the State of Maine Chaplin Service.
7. ADMINISTRATIVE ASSISTANT ITEMS
A. Casco/Naples Bulky Waste update: No abuse being seen. No changes for Otisfield are needed at this time. Submittals provided.
8. ADJUSTMENTS TO AGENDA
A. None.
9. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED
A. Motion to sign Warrant #6 to pay the towns bills. LJA/HF – Unanimous.
B. Motion to grant junkyards licenses to expire on 10/01/09. HF/RM– Unanimous.
*Motion to accept for Lenny Addler. RM/HF – Unanimous.
*Motion to accept for Peter Arnsten. RM/HF – Unanimous.
*Motion to accept for Richard Bean Sr. RM/HF– Unanimous
C. Review updated snowplowing contract & shoveling bid proposal. Place this in newspaper to be advertised.
Opening of bids on November 5th by noon.
D. Review structure of Ordinance & Policy Review Committee: Edits made (see submittal)
10. UNFINISHED BUSINESS
A. Review Bid Process - Given to Ordinance & Policy Review Committee. (1/09)
B. Review job descriptions all positions-12/08 & develop Performance Review Forms.
C. Develop Annual Municipal Calendar- Oct-Nov. 08
D. Health Officer- 10/08
11. QUESTIONS OR COMMENTS FROM THE BOARD
A. RM spoke w/ Service Master today: mapped out the building and started a proposal for each individual
room. Will put together a price for BOS to review. Met w/ pine tree paving and plans to get a second opinion.
B. Transfer Box Repairs: Recommends MIM make sure they are going to take care of everything.
C. Vinyl Siding needs to be replaced. MIM will research who did it and have it replaced.
D. Animal Control Officer: Robert said dog had been to vet and he is perfectly healthy, all shots are up to date.
E. Speed limit signs on Ahonen Road. DOT has to come out to do survey. Once DOT signs off on signs,
Richard will place them where they need to be placed. Trees that inhibit site will be removed.
F. Heniger Park – Bill Newcomb agrees work is still needed and said there’s at least a day of work needed. RM &
HF will go out there w/ Danny Peaco.
G. No Parking signs, at least 3 are needed.
H. Conservation Committee – 1 – 3 year term.
12. ADJOURNMENT
With no further business, the meeting was adjourned at 9:05 PM. RM/LJA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: 10/15/08
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