MINUTES OF SELECTMEN’S MEETING
August 20, 2008
1. The meeting was called to order by Hal at 7:00pm. Rick was present.
2. On a motion by Rick, 2nd by Hal, ALL voted to accept the minutes from August 6, 2008 Board Meeting as read.
3. On a motion by Rick, 2nd by Hal, ALL voted to sign Warrant #3 to pay the towns bills.
4. Beth Damon announced that the Ordinance Committee voted Lenny Adler as Chairman of the committee for the ensuing year. The Conservation committee has decided on 3 year terms which they will decide at their next meeting. Hal asked Beth if the committee would be willing to name the trails in Heniger Park. He knew that there had been some suggestions submitted and felt they were appropriate. He also asked Beth if the Committee wanted to view the trails that were being developed; he said he would take the committee on a tour.
5. Hal announced that Mark Cyr has sent a letter to be read. He has to resign immediately due to his new job in VT., NH and Canada. He would love to continue to live here, but the distance to work and size of the territory, makes it impossible to be available for meetings. * Copy attached. Motion by Hal, 2nd by Rick to accept Marks resignation as selectmen, effective immediately. They proposed scheduling a special town meeting for the 4th of Sept. before their next meeting, which had been rescheduled to Thursday due to the holiday. This will be advertized in papers, on website and on the board. This allows for the 7- day notice which is needed for Town Meeting. They signed the Warrant that needed to be posted.
6. Chief Hooker returned with items from last meeting. Plowing stations when there is 6" of snow and the roads need sanding please have stations plowed / sanded by the snowplowers. He submitted a diagram for the beach parking area with dry hydrant and no parking signage and the port-a- potty location. This will be put on the list for next spring. The no smoking policy request for the beach shall be sent to the Ordinance review committee. This will have to be an amendment for the beach ordinance and voted upon by the people at the next town meeting. The Board also wants the ordinance committee to look into off road parking when people are building a home, since there is a no driveway requirement, they feel that the town needs to look into having an off road parking requirement.
7. Hal and Rick met with Town Forester Bill Newcombe and Dennis Stevens, trail cutter, before he started working on the trails. He will be leaving brush piles off the trails for the animals. He will be clearing up stumps and moving piles off the trails. Wood chips will also be brought in after the cutting is complete.
8. The Board signed an application for BYOB Function for Maine Dept of Public Safety for the OVFFA Harvest Dance on 10/11/08 motion by Hal, 2nd by Rick.
9. The Board received 4 bids for the generators- R. W. Merrill $17,879.34; J.P. Electric - $13,366.14; New England Electric-$25,025; Flanders $11,910. On a motion by Hal, 2nd by Rick voted to award the bid to Flanders Electric for both generators.
10. Frank Blauvelt's public comment was about changing the annual town meeting to July in order to get complete financials. He also stated that two different committees worked hard and submitted reports that have not been utilized. Believes the board should revisit the reports to see if anything can be put to use. If reports are not used, it may be hard in the future to get people to volunteer for committees. Hal stated the road study committee brought the Road Ordinance which was voted upon and approved.
11. Lenny Adler, town's representative to OCRSW committee submitted the latest balance sheet for the period. He stated that the committee will be sending a survey to the town about recycling including costs to recycle, which has usually been left off reports.
12. Mike Hooker reported that the members of the Dept. who have earned their EMT status have not been used by PACE. He said the Dept has raised $2000 to off set costs. He said Stephens Memorial's Board and Pace have not been able to set up an agreement.
He would like to have a meeting with them; both Rick & Hal said they would attend the meeting with him if he wanted their support.
13. The Board voted that they did not need to have a printed monthly report for the security system. The cost was not budgeted for and they feel it is not necessary.
14. The town will participate again in AVCOG'S Joint road salt purchase for the upcoming salt season. Richard has increased this year's estimate to 1200 tons, last year was 1100T.
15. MMA Risk Management sent an action plan for controlling exposures after conducting an operations survey of the Gore & Spurrs Corner Fire Station on 6/26/08.
The plan will be addressed by the chief and safety officer and returned to the board with time frame for completion.
16. Sharon reported that the petitions for DSL had been sent to Fairpoint's CEO. Their reply was they were very impressed to receive all the signatures with telephone numbers and addresses. Mr. Gean Johnson, CEO, assistant Christine Fellar, called and said that because of all the work that has been done, the Town of Otisfield is on the list for the first part of 2009. They will use Otisfield as an example for other towns. Sharon thanks everyone who took the time to sign the petition.
17. Motion to adjourn by Rick, 2nd by Hal, ALL at 9:15pm.
Respectfully submitted,
Marianne Izzo-Morin
Hal Ferguson
Rick Micklon
Selectmen
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