Minutes of the Board of Finance meeting held on Tuesday, February 11, 2014 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
~
Present: ~ Regular Members:~ Andrew Russell, Bennett Bernblum, H. P. Garvin, III,
Christopher Kerr, Janet Sturges , David Woolley
Alternate Members:~ Robert Jose, David Kelsey
Bonnie Reemsnyder, ex-officio
Nicole Stajduhar, Finance Director
Absent:~~~~~~~~ Regular Members:~
~ Alternate Members:~~
Guest: Ed Adanti, Director, Public Works Department
Don Bugbee, Director, Parks and Recreation Department
Gary Yuknat, President, Shoreline Sanitation, Inc.
_______________________________________________________
Mr. Russell called the meeting to order at 6:58 p.m. Mr. Russell stated that there are three guests present, therefore, a motion was made by Mr. Woolley, seconded by Mrs. Sturges, to change the agenda and move approval of minutes to the end of the agenda to accommodate the guests. Motion carried.
01-204-400 Parks and Recreation
0400 Parks and Recreation
Parks and Recreation Director Don Bugbee reviewed the budget with the Board noting that he has requested a zero increase. He stated that most line items remained the same from last year. Under Repairs and Maintenance $500 is added for water testing.
A motion was made by Mr. Kerr, seconded by Mrs. Sturges, to approve $ 231,338 for Parks and Recreation operating budget. Motion carried.
0410 Town Woods Park
The Town has added one consultant position for $5,000; however no-one has been selected as of yet. There was a discussion that funds will need to be added for a water treatment system.
A motion was made by Mrs. Sturges, seconded by Mr. Kerr, to approve $160,900 for Town Woods Park Motion carried.
Board of Finance February 11, 2014
Parks and Recreation – Other
This area encompasses the following:
0420 Fireworks - $18,000
0421 Memorial Day - $4,000
A motion was made by Mr. Kerr, seconded by Mr. Garvin, to approve $22,000 for Parks and Recreation - Other. Motion carried.
203 Public Works
Mr. Adanti highlighted the budget worksheet for Public Works' operating expenses and summarized the expenses. He explained the various areas of increase and decrease. The increase in vehicle maintenance expense is part of an ongoing maintenance program that has been put in place, resulting in an increase in truck parts, gas and diesel for the Public Work vehicles. Mr. Adanti requested that the Chip Seal line item be modified to include “Overlay,” as he thinks the process of overlaying is more effective than chip sealing in many circumstances. This was approved. There was a discussion of the salt budget in relation to the winter storms and the salt/sand ratio that is being used.
A motion was made by Mr. Kerr, seconded by Mr. Woolley, to approve $945,007 for Public Works. Motion carried.
Public Works: Capital
Public Works Capital and Projects were discussed. Mr. Adanti stated that a loader will be replaced next year. Street light replacement is an ongoing project to replace the older style street lights. Road Projects include road reconstruction of Buttonball Road. Mr. Adanti said that the poles at Hains Park need to be replaced for $5,500.
The Supplemental Capital Sheet includes a John Deere snow blower/tractor with a sand spreader mounted on the back and the capability of adding a bucket, backhoe, auger and york rake accessories. There was a discussion of the sidewalk snow clearing needed on Lyme Street and Ferry Road. Mrs. Reemsnyder stated that at a CIRMA meeting, an attorney recommended that an ordinance be adopted requiring residents to remove the snow on sidewalks in front of their property. Mrs. Reemsnyder indicated that the Board of Selectmen would consider the snow removal issue and the adoption of an ordinance, which would need to be reviewed by the Town attorney and approved at a Town Meeting. No decision was made on the acquisition of the tractor.
Mr. Russell stated that the Capital budget is not scheduled to be approved until March 18, 2014.
Board of Finance February 11, 2014
213-0011 Sanitation
213-1300-0011-000 Municipal Refuse Collection (MSW)
Mr. Yuknat stated that the overall budget increased 8%. There was a substantial increase in trucking expenses on account of the replacement of a garbage truck motor. There were also increases in wages, uniforms, truck expenses, tires, and the cost of fuel. The amount for Municipal Solid Waste is $376,817.
213-1300-0011-001 Single Stream Recycling
Mr. Yuknat stated the Single Stream Recycling program is successful and is growing in popularity. There was discussion regarding the durability of the green cans versus the blue bins. The amount for Single Stream Recycling is $190,338.
A motion was made by Mr. Kerr, seconded by Mr. Bernblum, to approve $567,155 for Municipal Refuse Collection (MSW) and Single Stream Recycling combined. Motion carried.
213-1300-0560-000 Connecticut Resource Recovery Authority (CRRA)
Mrs. Reemsnyder stated that she does not have the final paperwork from CRRA, so no vote was taken on this budget item.
~
213-1320~ Recycling
This includes recycling functions performed at the Transfer Station.~ There was discussion of the beach cleanup expense now that the landfill has been capped and debris must be transported elsewhere.
~
A motion was made by Mr. Kerr, seconded by Mrs. Sturges, to approve $35,720 for Recycling.~ Motion carried.
213-1330 Household Hazardous Waste Facility
The Household Hazardous Waste Facility offers residents from the 9-11 towns that participate in the program approximately sixteen dates, from April through November, to dispose of their household hazardous waste at the Essex Transfer Station, located on Dump Road at the Essex/Deep River town line. This service is offered to town residents free of charge and identification is required.
A motion was made by Mrs. Sturges, seconded by Mr. Kerr, to approve $24,600 for Household Hazardous Waste Facility. Motion carried.
Board of Finance February 11, 2014
213-1340 Transfer Station
This is for the daily operation of the Transfer Station on Four Mile River Road. There was an increase in Contracted Services for the various vendor hauling services.
A motion was made by Mr. Garvin, seconded by Mr. Woolley, to approve $236,374 for the Transfer Station. Motion carried.
213-1350 Septage
Mrs. Stajduhar stated that this line item will be transferred to the Water Pollution Control Authority’s fund once it is established. She believes that this possibly will take place before the beginning of the fiscal year. It was decided to pass on this line until further clarification.
01-210 Capital Project Funds
Mrs. Stajduhar outlined the Capital Project Funds, which are monies taken out of the budget to pay for non-recurring purchases of equipment and/or services. The following transfers are recommended:
*1000 Revaluation - $0 – for physical revaluation.
*1010 Landfill Closure - $0
*1020 Open Space - $75,000- Open Space Commission request
*1030 Fire Apparatus & Equipment - $130,000 – OLFD request
A motion was made by Mr. Garvin, seconded by Mr. Woolley, to approve $205,000 for the Capital Projects Fund. Motion carried.
205 Public Safety
205-0590 Municipal Police
Mrs. Stajduhar distributed a revised Budget Worksheet including Youth Grant expenses for one year. Other increases were in building expenses, i.e., telephone, electricity, heating, vehicle fuel and maintenance. Officer Heinssen reviewed the town’s proposed police budget for fiscal year 2014/15 with the Board of Finance last week.
A motion was made by Mr. Kerr, seconded by Mr. Woolley, to approve $719,922 for the Municipal Police. Motion carried.
Board of Finance February 11, 2014
205-0580 Resident State Police
The Town is paying 80% of the Resident State Trooper salary and 83.50% of the fringe benefits, which equals $110.00 (1.5 plus 82.56% fringe) per hour.
A motion was made by Mr. Woolley, seconded by Mr. Garvin, to approve $133,900 for the Resident State Police. Motion carried.
205-0595 Rogers Lake Patrol
Mrs. Stajduhar stated that there was a request for additional policing of Rogers Lake, which was not approved.
A motion was made by Mr. Woolley, seconded by Mr. Kerr, to approve $8,275 for the Rogers Lake Patrol. Motion carried.
01-215-1500 Debt Services
Mrs. Stajduhar stated that during the next fiscal year the Debt Service Principal will be $275,000 and the Debt Service Interest will be $88,563.
A motion was made by Mr. Garvin, seconded by Mr. Bernblum, to approve $363,563 for Debt Service principal and interest. Motion carried.
Minutes of January 28, 2014
Minutes of January 28th were reviewed. On page 3, 1st paragraph, the number of the overall total budget increase should read “$1,917,832,” not $1,017,832. On page 3, last paragraph, 1st sentence, there should be added the words “at Sound View” after “restroom”. The last sentence of same paragraph should read, “There will be an informational planning session soon.” On page 4, 3rd paragraph, the 3rd sentence should read, “A committee including representatives from several Town boards and first responders would be appointed.”
There being no further corrections, a motion was made by Mrs. Sturges, seconded by Mr. Garvin, to approve the minutes, as written. Motion carried.
Minutes of February 04, 2014
Minutes of February 4th were reviewed. On page 3, 2nd sentence, change the word “their” to “the beaches”.
Board of Finance February 11, 2014
There being no further corrections, a motion was made by Mrs. Sturges, seconded by Mr. Woolley, to approve the minutes, as written. Motion carried.
Other Business
There was a discussion regarding the Private Beach Associations requests for stipends and the fairest way to handle this year’s requests. It is expected that decisions will be made at the next Board meeting on February 25, to which the Associations have been invited, after the Board of Selectmen has considered the issue further.
Financial Reports/Chart of Accounts
Mrs. Stajduhar distributed the January 2014 Financial Report. She requested that anyone with questions or concerns contact her for clarification.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, February 25, 2014, at 7:00 p.m. Budgets for Private Beach Associations, Fire Services, Social Services, Senior Citizen Services, as well as Other Business, are scheduled for discussion.
A motion was then made by Mrs. Sturges, seconded by Mr. Kerr, to adjourn the meeting at 9:52 p.m. Motion carried.
Respectfully Submitted,
Michele E. Hayes
Secretary
Michele E. Hayes
Office Manager & Payroll Administrator
Selectman's Office
Town of Old Lyme
52 Lyme Street
Old Lyme, CT 06371
tel. 860.434.1605, x-212
fax. 434.1400
M-F, 9-4pm
| 
