Minutes of the Board of Finance meeting held on Tuesday, September 17, 2013 at 7:30 p.m. at the Old Lyme Memorial Town Hall, Old Lyme, CT
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Present: Regular Members:~Andrew Russell, Wayne Devoe, Christopher Kerr,
Janet Sturges, David Woolley
Alternate Members:~ Bennett Bernblum, Robert Jose, David Kelsey
Bonnie A. Reemsnyder, Ex-Officio
Absent Regular Members:~H. P. Garvin, III
Alternate Members:~
Nicole Stadjuhar, Finance Director
Guests:
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Mr. Russell called the meeting to order at 7:30 p.m. Since there was a regular member missing this evening, a motion was made by Mrs. Sturges, seconded by Mr. Woolley to have Mr. Jose vote for Mr. Garvin in his absence. Motion carried.
Minutes of Meeting of August 20, 2013
The minutes of August 20th were reviewed. There was a correction on the Monthly Financial Report section changing the total tax collections for property taxes to $15,997,339. Another correction noted was in the Approval of Carryover for Fiscal Year 2012/13 to have the motion include “as presented” after the word “carryovers”. A correction to the Approval of Transfers for Fiscal Year 2012/13 to the last sentence before the motion. A period “.” added after “($22,012)”, and a new sentence to read, “Transfer Station overage is die to beach cleaning residue from the winter storms that were brought into the Landfill at the end of the fiscal year that the Town must pay Willimantic Waster to haul away.” Last correction was to add “as presented” after the word “transfer” in the motion. Mrs. Sturges had a question on the wording of the Public Works Union Contract overtime pay for hours worked, not hours paid and requested that the word “actual” hours worked be inserted for
clarification.
There being no other corrections noted, a motion was made by Mrs. Sturges, seconded by Mr. Kerr to approve the minutes as modified. Mr. Devoe abstained. Motion carried.
Review of Monthly Financial Reports
Mr. Russell highlighted the August 2013 Financial Report notes for the Revenues stating the total tax collections for property taxes were $349,218. The Parking Lot & kiosk revenue is $34,117. The Kiosk credit/debit activity is $6,291 in revenue with $308 of credit card fees taken out. The Grant Revenue – Town Aid Road is $115,000. Grant Revenue – Municipal Revenue Sharing is $35,093. Other revenue includes $9,100 funds transferred from the Town Hall Improvement Fund for the Facility Study.
Board of Finance Meeting September 17, 2013
The Expenditures discussed included Public Works crack seal paid Anton Paving $6,300 and paid Comer Contracting $75,821 for road repair chip seal. The OLFD paid Shipmans $8,500 for 5” hose. Recycling beach cleaning paid Willimantic Waste $9,458 to haul sand, which is $1,800 over budget. Septage Disposal paid Shoreline Sanitation $22,847. Capital expenditures under Public Works included $181,800 paid to Pasteryak (paving) and $4,200 to A. Bond (drainage) for the Ferry Road/Sandpiper Point Road project. It was noted that the Town reimbursed the Old Lyme Land Trust $5,187 for costs associated with the Ames Property acquisition, paid from the Open Space Fund. The Town paid Matter Construction $108,748, first payment request, for work relating to the Rogers Lake Dam construction
project.
Old Business
Nothing to report.
New Business
Mr. Russell stated that he was approached by a beach association member requesting that the Finance board re-evaluate the amount allocated to the various beaches. There was an extensive discussion on the reasoning for giving funds to the various beach associations. A committee to investigate this area was formed with three volunteers from the Board of Finance (Mr. Woolley, Mr. Jose, and Mr. Bernblum).
Selectman’s Report
Facilities Assessment: Building assessment has begun and the company performing the assessment has been out to view several buildings already. Additional information will be forthcoming as the assessment progresses.
Rogers Lake Dam Update: The Rogers Lake Dam project is progressing nicely with an October 1st anticipated completion date. The concrete work is almost complete and the slide gate is ready to be installed. The project is now at a point where the lake levels will be allowed to rise. The project is on schedule and on budget with just a few change orders needed.
WPCA: Mrs. Reemsnyder discussed that a Water Resource Committee examined the impact of water resources leaving town. A copy of the Committee’s Report is available in the Selectman’s Office. The Committee recommended the adoption of a Water Resource Code, however could not be considered without consulting an attorney. Woodard & Curran met with representatives from East Lyme, Waterford, and New London. Based on the information gathered at those meetings, cost estimates for both local and regional wastewater management options have been developed.
Board of Finance Meeting September 17, 2013
Sound View Improvement Committee: The engineer that was chosen by the Sound View Improvement Committee has finalized their plan for the improvements and the cost for such improvements is expected to be received later this week. Once the costs are received and review, the proposed plans would need to go before the residents at a Town Meeting.
OSCHA inspection: Mrs. Reemsnyder stated that the Memorial Town Hall and other Town-owned buildings received a visit from an OSCHA representative. The buildings were inspected and a few violations were pointed out and corrected. A final report from OSCHA, with a more extensive list of their findings and violation fees, if imposed, will be forthcoming.
Lymewood Tax Payment: Lymewood Board of Directors requested that the Tax Collector extend their tax payment timeframe and defer this one payment until January 2014. The Directors of Lymewood requests to know the tax amount for July before the end of December so they can include an accurate amount into their upcoming budget process.
Business Breakfast: Mrs. Reemsnyder stated that the Lyme-Old Lyme Chamber of Commerce is conducting a Business Breakfast at the Memorial Town Hall on Wednesday, September 25th at 7:30 am. A continental breakfast will be provided and a featured speaker from the Chocolate Shell will be discussing Transforming a Local Business.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, October 15, 2013 at 7:30 p.m. in the Town Hall Meeting Hall.
A motion was then made by Mrs. Sturges, seconded by Mr. Jose to adjourn the meeting at 9:10 p.m. Motion carried.
Respectfully Submitted,
Michele E. Hayes
Secretary
Michele E. Hayes
Office Manager & Payroll Administrator
Selectman's Office
Town of Old Lyme
52 Lyme Street
Old Lyme, CT 06371
tel. 860.434.1605, x-212
fax. 434.1400
M-F, 9-4pm
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