Minutes of the Board of Finance meeting held on Tuesday, August 20, 2013 at 7:30 p.m. at the Old Lyme Memorial Town Hall, Old Lyme, CT
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~Present:~~~~~~~~ Regular Members:~Andrew Russell, Christopher Kerr, Janet Sturges, David Woolley
Alternate Members:~ Bennett Bernblum, Robert Jose
Bonnie A. Reemsnyder, Ex-Officio
Nicole Stadjuhar, Finance Director
Absent:~~~~~~~~~~~Regular Members:~Wayne Devoe, H. P. Garvin, III
Alternate Members:~ David Kelsey
Guests: Bob Gentile
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Mr. Russell called the meeting to order at 7:30 p.m. Since there were a couple of regular members missing this evening, a motion was made by Mr. Woolley, seconded by Mrs. Sturges to have Mr. Jose and Mr. Bernblum vote for Mr. Garvin and Mr. Devoe in their absence. Motion carried.
Minutes of Meeting of July 16, 2013
The minutes of July 16th were reviewed. There was a correction to the Alternate Member attendance roster on the minutes to reflect that Mr. Jose and Mr. Bernblum were not present, as written.
There being no other corrections noted, a motion was made by Mrs. Sturges, seconded by Mr. Kerr to approve the minutes as modified. Motion carried.
Review of Monthly Financial Reports
Mrs. Stajduhar highlighted the July 2013 Financial Report notes for the Revenues stating the total tax collections for property taxes were $15,997, which is more than half of the budget. The Parking Lot & kiosk revenue is $41,267. The Kiosk credit/debit activity is $7,722 in revenue with $469 of credit card fees taken out. Parks and Recreation revenue is $23,697.
The Expenditures discussed included LYSB for $37,500, OLVNA- $30,019, Estuary Transit District - $12,090, Grants to Non-profits - $156,750, and Private Beaches - $46,150. Capital expenditures included a $10,000 donation to Lyme Academy for the restoration of the Sill House, a backhoe for Public Works for $107,159, and a Thermal Imaging Camera for $6,500 for the OLFD. It was noted that the Town received $110,000 in FEMA reimbursement in July 2013, revenue is shown in June 2013 as a receivable. There is still another $84,000 to be received. The town also received $38,000 in grant funds in the Open Space fund in July 2013, revenue is shown in June 2013 as a receivable. This relates to the Ames Property purchase.
Board of Finance Meeting August 20, 2013
Approval of Carryovers for Fiscal Year 2012/2013
Mrs. Stajduhar reviewed the Carryovers for FY12/13, explaining the reasons for the various carryovers. Highlights include GIS Contract ($7,600), Land Use-Other ($5,000) for an incomplete specific project, WPCA-miscellaneous expenses ($14,464), Public Works Road Repair for blacktop ($8,000), Park & Rec for equipment and clerk ($4,822), Town Woods Park’s Contract on Maintenance ($8,000) and $23,517 for Emergency Management Storm Sandy and 2013 Winter Blizzard expenses. Highlighted Capital carryovers include the Senior Center Stove ($6,000), WPCA community wells engineering study, Police/Emergency Management communication equipment ($32,500), and the Public Works Salt Shed ($75,000).
A motion was made by Mr. Kerr, seconded by Mrs. Sturges to approve the FY12/13 carryovers in the amount of $365,109. Motion carried.
Approval of Transfers for Fiscal Year 2012/2013
Mrs. Stajduhar reviewed the Transfers for FY12/13. Highlights include Selectman’s Legal ($13,330), Info Tech (11,667), Transfer Station ($22,012) is due to residue from the winter storms that weren’t brought into the Landfill until the end of the fiscal year.
A motion was made by Mrs. Sturges, seconded by Mr. Jose to approve the FY12/13 transfers in the amount of $63,783. Motion carried
Old Business
Review of Facilities Assessment proposal: Mrs. Reemsnyder reminded the board that two companies provided quotes to do a thorough assessment of all town facilities and give a report on anticipated replacement dates of major components in each of the town buildings. The two quotes received were in the amounts of $9,100 and $29,800 with the latter quote providing a more extensive report. Mrs. Reemsnyder stated that she took the two proposals to the Facilities Committee and they recommended that the Selectmen move forward with the analysis.
A motion was made by Mrs. Sturges, seconded by Mr. Woolley to approve $9,100 for the Capital Needs Assessment and funding it through the transfer out of the Town Hall Improvement Fund.
New Business
Nothing to report.
Board of Finance Meeting August 20, 2013
Selectman’s Report
Midsummer Festival: Mrs. Reemsnyder stated that the Midsummer Festival, held at the end of July, was a success. The Town’s Fireworks display was wonderful and the weather couldn’t have been better. Mrs. Reemsnyder thanked everyone involved for making this years’ town wide event so enjoyable and such a success.
Rogers Lake Dam Update: The Lake water has been lowered by 13” and shouldn’t have to be lowered further. Concrete work on the face of the dam is near completion. The sheet piling should be starting tomorrow and concrete will be poured between the dam and the sheet piling and should be completed within a week.
WPCA Study Update: Preliminary findings are netting positive results but the engineer still needs more information regarding the affect of reuse options on the cost per unit. The informational meeting that was scheduled for August 27th will be postponed until mid to late September.
Public Works Union Contract: Mrs. Reemsnyder stated that the Public Works Union Contract was settled. Highlights include a four year contract with 2% raises for each of the first three years and a 2.25% raise in the fourth year. The Health plan remained the same this year, with a high deductible plan beginning in FY2015 with a buy up option. The Town will fund 50% of the deductible. Other sections include work clothes, increase in shoe allowance and sweat shirts and t-shirts. The Layoff policy was clarified, as well as overtime pay for hours worked, not hours paid.
Sound View Grant: The engineering firm was selected and the scope of work is being discussed and there will be a Town Meeting to approve the amount, even though 80% will be funded by grant monies.
Recycling vs. Trash: Willimantic Waste has reminded the town to inform residents to pay special attention to what they are putting into their recycling container. They are finding trash comingled with recycling items.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, September 17, 2013 at 7:30 p.m. in the Town Hall Meeting Hall.
A motion was then made by Mr. Kerr, seconded by Mr. Jose to adjourn the meeting at 8:30 p.m. Motion carried.
Respectfully Submitted,
Michele E. Hayes
Secretary
Michele E. Hayes
Office Manager & Payroll Administrator
Selectman's Office
Town of Old Lyme
52 Lyme Street
Old Lyme, CT 06371
tel. 860.434.1605, x-212
fax. 434.1400
M-F, 9-4pm
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