Minutes of the Board of Finance meeting held on Tuesday, July 16, 2013 at 7:30 p.m. at the Old Lyme Memorial Town Hall, Old Lyme, CT
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~Present:~~~~~~~~ Regular Members:~Andrew Russell, Christopher Kerr, Janet Sturges, David Woolley
Alternate Members:~ Bennett Bernblum, Robert Jose, David Kelsey
Bonnie A. Reemsnyder, Ex-Officio
Nicole Stadjuhar, Finance Director
Mary Jo Nosal, Selectwoman
Absent:~~~~~~~~~~~Regular Members:~Wayne Devoe, H. P. Garvin, III
Alternate Members:~
Guests:
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Mr. Russell called the meeting to order at 7:32 p.m. Since there were a couple of regular members missing this evening, a motion was made by Mrs. Sturges, seconded by Mr. Woolley to have Mr. Kelsey vote for Mr. Devoe in his absence. Motion carried.~
Minutes of Meeting of June 18, 2013
The minutes of June 18th were reviewed. There was one correction noted on page 4, 2nd paragraph, last sentence should read, “A fully executed STEAP agreement from the State of CT has been received so invoices can be submitted for reimbursement.”
There being no other corrections noted, a motion was made by Mrs. Sturges, seconded by Mr. Woolley to approve the minutes as modified. Motion carried.
Review of Monthly Financial Reports
Mrs. Stajduhar highlighted the June 2013 Financial Report notes for the Revenues stating the total tax collections for property taxes were $98,891 and all tax line items are over 100% collected. The Parking Lot & kiosk revenue is $40,274. The Kiosk credit/debit activity is $7,264 in revenue with $350 of credit card fees taken out. The beach sticker revenue is $14,790 collected. The interest income on the Bus Barn is $3,481 and other Bus Barn income is $10,519. Year to date revenues are over 100% collected at $314,967.
The Expenditures were reviewed. Under Emergency Management, Storm Sandy, $9,811 was paid out for Emergency Management Director’s Staff during the storm. The Resident State Trooper Contract - $112,366 was paid to the State which is $2,518 over budget. Under the Capital: Sound View paid $ 34,425 for various improvements, such as road striping, paving, the purchase of 2 kiosks, curbing, and concrete bumper blocks. The Dog Fund paid $5,845 for a new A/C system in the Animal Shelter. Landfill closure Fund paid $10,968 to Anchor Engineering for closure related services.
Board of Finance Meeting July 16, 2013
Review of Facilities Assessment proposal
Mrs. Reemsnyder solicited two companies to provide a quote to do a thorough inspection of all town facilities and give a report on anticipated replacement dates of major components in each of the town buildings. Two quotes were received in the amounts of $9,100 and $29,800 with the latter quote providing a more extensive report. Mrs. Reemsnyder stated that these quotes were solicited after the discussion with the Board on starting a fund for replacement of major components. The Board felt that this should be brought to the Facilities Committee. This would allow for longer term planning for major replacements on Town facilities.
Old Business
Senior Center Stove: Mrs. Reemsnyder stated that the proposal for stove replacement was presented to the Town of Lyme and the request for funds was denied. Lyme felt that the stove should be repaired and not replaced. The board suggested that the Lyme representatives on the Senior Center Board of Directors discuss the stove issues with the First Selectman and Board of Finance Chair of Lyme.
New Business
Nothing to report.
Selectman’s Report
New Social Service Director,Valerie Goncalves, started on July 1st. She has hit the ground running and has already made connections with surrounding towns and has been working out very well.
The Waste Water Management Task Force has been disbanded, as all members have agreed to serve on the WPCA, since so many members resigned in January. This new WPCA is working well with the new Sanitarian, Sonia Marino.
Two informational meetings will be held to provide updates on the Wastewater Management Study, the first on July 30th in Town Hall Meeting Hall. A second meeting is scheduled on August 3rd at the Sound View Community Center.
Rogers Lake Dam repairs have begun. The lake will be lowered by up to 18” and may have an impact on residents’ wells. The lake won’t be lowered until July 31st. Mrs. Reemsnyder is looking into providing potable water through CT Water Company and the use of a trailer. Bi-weekly meetings with the contractor, engineering firm, and other appropriate parties are held to stay on top of the progress.
Board of Finance Meeting July 16, 2013
Mrs. Reemsnyder stated that work is being performed at the Bayberry Motel and the proper departments are aware and are paying attention to the scope of the work. The town departments are making sure that all permits required go through the application process and the town is watching the development closely. If it were to be made into long term rentals, which is a change of use, fire walls and other provisions would need to be satisfied with Zoning, Fire Marshal, etc. Updates on the progress will follow.
Safety improvements on I-95 from the Baldwin Bridge to East Lyme, which include repaving, installing jersey barriers and improved shoulders are planned. An informative meeting with State representatives is scheduled tomorrow night to discuss the stages of this construction project.
Old Lyme is joining forces with East Lyme to apply for a grant to do a study for the Land surrounding the Stones Ranch Military Facility. Stones Ranch was chosen for the study by the Dept. of Defenseand an extensive report with recommendations will be provided to the towns. This report will be helpful in planning land usage and may provide opportunities for open space.
The Midsummer Festival will be taking place on July 26 and 27th. The town fireworks are scheduled for Saturday, July 27th, pending weather. The Town Band will be playing before the fireworks and everyone is hoping for nice weather.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, August 20, 2013 at 7:30 p.m. in the Town Hall Meeting Hall.
A motion was then made by Mrs. Sturges, seconded by Mr. Kelsey to adjourn the meeting at 8:25 p.m and enter into Executive Session to discuss a possible Land Acquisition. Motion carried.
A motion was made by Mrs. Sturges, seconded by Mr. Kerr to adjourn from Executive Session and close the meeting at 8:52 p.m. Motion carried.
Respectfully Submitted,
Michele E. Hayes
Secretary
Michele E. Hayes
Office Manager & Payroll Administrator
Selectman's Office
Town of Old Lyme
52 Lyme Street
Old Lyme, CT 06371
tel. 860.434.1605, x-212
fax. 434.1400
M-F, 9-4pm
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