Minutes of the Board of Finance meeting held on Tuesday, February 12, 2013 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
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Present: Regular Members:~ Andrew Russell, Wayne Devoe, H. P. Garvin, III, Christopher Kerr,
Janet Sturges , David Woolley
Alternate Members:~ Robert Jose, David Kelsey
Bonnie Reemsnyder, ex-officio
Nicole Stajduhar, Finance Director
Mary Jo Nosal, Selectwoman
Absent: Regular Members:~
Alternate Members:~~ Anne Coburn
Guest: Gary Yuknat, President, Shoreline Sanitation, Inc.
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Mr. Russell called the meeting to order at 7:03p.m.
Minutes of January 15, 2013
Minutes of January 15th were reviewed.
There being no further corrections, a motion was made by Mrs. Sturges, seconded by Mr. Kerr to approve the minutes, as written. Mr. Devoe abstained as he was not present at that meeting. Motion carried.
213-0011 Sanitation
213-1300-0011-000 Municipal Refuse Collection (MSW)
Mr. Yuknat stated that the increases are in wages, vacation, unemployment tax, and 401(k) Contribution match. In truck expenses, increases are in the cost of tires, and the cost of fuel. There is an increase in office assistant and bookkeeper. Overall, trash and recycling is down 1.8%.
A motion was made by Mr. Devoe, seconded by Mr. Kerr, and passed unanimously to approve $347,911 for Municipal Solid Waste. Motion carried.
213-1300-0011-001 Single Stream Recycling
Mr. Yuknat highlighted the Single Stream Recycling program and its growing popularity. There was discussion regarding buying and distributing extra recycling cans vs. going weekly with recycling.
A motion was made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve $175,718 for Recycling. Motion carried.
213-1300-0560-000 Connecticut Resource Recovery Authority (CRRA)
It was decided to pass on voting on CRRA this evening.
213-1320 Recycling
This includes recycling functions performed at the Transfer Station. There was discussion on brush cost and dumpster expense for beach cleanup now that the landfill has been capped.
A motion was made by Mr. Kerr, seconded by Mr. Woolley to approve $29,920 for Recycling. Motion carried
213-1330 Household Hazardous Waste Facility
It was decided to pass on voting this item until more information is available.
213-1340 Transfer Station
This is for the daily operation of the Transfer Station on Four Mile River Road.
A motion was made by Mr. Kerr, seconded by Mrs. Sturges, to approve $224,676 for the Transfer Station. Motion carried.
213-1350 Septage
A motion was made by Mr. Devoe, seconded by Mr. Woolley to approve $102,500 for Septage. Motion carried.
01-210 Capital Project Funds
Mrs. Reemsnyder outlined the Capital Project Funds, which are monies taken out of the budget to pay for non-recurring purchases of equipment and/or services. The following transfers are recommended:
*1000 Revaluation - $10,000 – in physical revaluation.
*1020 Open Space - $75,000- Open Space Commission request
*1030 Fire Apparatus & Equipment - $130,000 – OLFD request
A motion was made by Mr. Devoe, seconded by Mrs. Sturges to approve $215,000 for the Capital Projects Fund. Motion carried.
01-215-1500 Debt Services
Mrs. Stajduhar stated that the Debt Service Principal will be $250,000 and the Debt Service Interest will be $93,813.
A motion was made by Mr. Kerr, seconded by Mr. Devoe and passed unanimously to approve $343,813 for Debt Service principal and interest. Motion carried.
Financial Reports/Chart of Accounts
Mrs. Stajduhar highlighted the January 2013 Financial Report notes for the Revenues stating the total tax collections for property tax were $9,737,291 and current levy is at 96.94% collected. For Miscellaneous State Grants - $39,586.73 is for State property tax relief.
Mrs. Stajduhar detailed the January 2013 Financial Report notes for the Expenditures and highlights include: Special Deductions – Pensions: 2nd quarter payment of $33,712 was paid out. Emergency Management – Storm Sandy, $17,469.02 was paid out, for a total of $129,734.86. Most of the monthly expense was for tree removal and wood chipping.
It should be noted that for the Landfill Closure Fund, the Town paid $6,464.91 to ET&L (6th payment request on contract to close landfill), which represents a portion of the retainage. From the Dog Fund, the Town paid $1,370 for new locks/keys and $1,700 for repairs on the 2003 GMC cargo van used for Animal Control. From the Public Building Improvement Fund, the Town paid the general contractor a final payment of $2,855 for the First Selectman’s front office work and $960 for new locks and key sets.
Other Business
Blizzard Update: Mrs. Reemsnyder stated that this past snow storm cost in excess of $25,000 so far. Regional shelter was open, the emergency operation center was open, the senior center was open for a respite center.
Sound View Grant Project: Mrs. Reemsnyder stated approval for 80% of the project would be reimburse by grants. Last night, the Board of Selectmen voted to support the conceptual plan that was presented and she is looking for approval from the Board of Finance.
Mr. Russell stated that this discussion would need to be added to the agenda for this evening. A motion was made by Mr. Woolley, seconded by Mrs. Sturges to add the Sound View Grant project discussion to this evening’s agenda. Motion carried. Two Town Meetings: first for the engineer’s design and estimates for the entire project before the project would go out to bid. This funding is Federal funding that goes through the State.
A motion was made by Mr. Woolley seconded by Mrs. Sturges to support the concept the project at Sound View and bike path. Motion carried.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, February 26, 2013 at 7:00 p.m. Budgets for Fire Services, Social Services, Senior Citizen Services, as well as Other Business, are scheduled for discussion.
A motion was then made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 8:35p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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