Minutes of the Board of Finance meeting held on Tuesday, February 05, 2013 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
~
Present: Regular Members:~ Andrew Russell, Wayne Devoe, H. P. Garvin, III,
Christopher Kerr, Janet Sturges, David Woolley
Alternate Members:~ Robert Jose, David Kelsey
Bonnie Reemsnyder, ex-officio, Nicole Stajduhar, Finance Director
Mary Jo Nosal, Selectwoman
Skip Sibley, Selectman
Absent Regular Members:~
Alternate Members:~~Anne Coburn
Guest: Officer Thomas Heinssen, Old Lyme Police Department
Ed Adanti, Director, Old Lyme Public Works
Don Bugbee, Director, Parks and Recreation Dept.
_______________________________________________________
Mr. Russell called the meeting to order at 7:07~p.m. Mr. Russell requested a change in the agenda order to accommodate this evening’s guests; therefore, a motion was made by Mr. Woolley, seconded by Mrs. Sturges to move Public Safety: Police Services up on the agenda. Motion carried.
Because the minutes of January 15th were distributed this evening, a motion was made by Mr. Woolley, seconded by Mrs. Sturges and passed unanimously to postpone minute discussion until next week’s meeting.
205 Public Safety
205-0590 Municipal Police
Officer Heinssen reviewed the town's police budget for fiscal year 2013. The two areas discussed the Old Lyme Police department providing daytime security to Miami Beach at their expense. Officer Heinssen detailed the operating line item budget. There was an increase in the Marine Patrol and the Education and Training line item. The Crossing Guard expense is 100% reimbursed by the school district.
A motion was made by Mr. Kerr, seconded by Mr. Devoe to approve $691,865 for the Municipal Police. Motion carried.
205-0580 Resident State Police
There was a discussion on the Resident State Trooper expense to the town. The Town is paying 80% of the Resident State Trooper and 63.60% of the fringe benefits, which equals $98.00 (1.5 plus 63% fringe) per hour, however, DUI OT ($2,500 Resident Trooper) not in the $117,616, which totals $120,116. Officer Heinssen highlighted the projected income from the Police Department which included the Town Code Violations/Income anticipated revenue (7,500), Parking Fee on Hartford Avenue (anticipated revenue of $25,000), and Miami Beach Reimbursement ($19,200).
A motion was made by Mr. Woolley, seconded by Mrs. Sturges to approve $120,500 for Resident State Police. Motion carried.
There was a request to move Public Works on the agenda, therefore, a motion was made by Mr. Woolley, seconded by Mr. Garvin and passed unanimously to move Public Works up on the agenda. Motion carried.
203 Public Works
Mr. Adanti highlighted the budget worksheet for Public Works operating expenses and summarized the expenses. He explained the various areas of increase and decrease. Increase in vehicle maintenance is part of an ongoing maintenance program that has been put in place and there will be an increase on truck parts. Training line is for a once a month safety program in order to be compliant with OSHA regulations. Chip Seal, Crack Seal and Salt items
A motion was made by Mr. Kerr, seconded by Mr. Devoe to approve $905,998 for Public Works, including salaries. Motion carried.
Public Works: Capital
Public Works Capital and Projects were discussed. Mr. Adanti stated that there is a safety issue with the John Deere backhoe tractor and he spoke with John Deere representatives in regards to trading the backhoe in. Road Projects included road reconstruction, including driveway aprons of Ferry Road and Sandpiper Point Road for $195,000. Mr. Adanti commented that approximately $200,000-$225,000 should be set aside annually for various side road reconstruction projects.
01-211-1200 Private Beach Associations
Mrs. Stajduhar detailed the budget requests received from the various private beach associations.
7007 Point O Woods
Mrs. Stajduhar stated that Point O’Woods has requested an increase in their budgeted amount.
7008 Old Lyme Shores
Old Lyme Shores has requested no increase in the Town’s assistance from last year. Therefore, the request is $13,500.
7009 Old Colony Beach
Old Colony Beach has requested an increase of $6,000.
7010 Miami Beach
Miami Beach is requesting an increase of $5,000 to be used for extra security due to the toll that the parking lots in Sound View (both town-owned and private) bring to Miami Beach with regard to people using the beach and the issues associated with this. Miami Beach is a private beach, open to the public, and additional foot patrol for Miami Beach to help fund added security due to the influx of non-residents spilling onto their beach.
7011 White Sand Beach
Mrs. Stajduhar stated that White Sand Beach budget request is $16,500, the same as last year. White Sand Beach has its own security, and will continue using an outside security company.
7012 Rogers Lake West Shores
Mrs. Stajduhar stated that the amount allocated for Rogers Lake West Shores Association is $5,100.
7013 Hawks Nest Beach
Hawks Nest Beach is requesting the same allocation as last year which is $3,100.
7014 Federation of Beaches
Mrs. Stajduhar stated that the Federation of Beaches is requesting $9,000 this year. Mr. Heinssen stated that the Old Lyme Police patrols with the Ford Explorer, as well as the ATV. This funding to the Federation is to primarily help with the expense of security.
A motion was made by Mr. Kerr, seconded by Mr. Garvin and passed unanimously to approve $101,300 for the beach associations with the breakdown as follows. Mr. Woolley abstained.
Point O’Woods $ 20,600
Old Lyme Shores $ 13,500
Old Colony Beach $ 13,500
Miami Beach $ 20,000
White Sand Beach $ 16,500
Rogers Lake West Shores $ 5,100
Hawks Nest Beach $ 3,100
Federation of Beaches $ 9,000
$101,300
Parks and Recreation was added back into the Agenda, Therefore, a motion was made by Mr. Woolley, seconded by Mrs. Sturges to add Parks and Recreation to the Agenda. Motion carried.
01-204-400 Parks and Recreation
0400 Parks and Recreation
Parks and Recreation Director Don Bugbee reviewed the budget with the Board noting that he has requested a zero increase. He stated that most line items remained the same from last year. A large item, Contracted Services, in the budget is for custodial fees to Regional District 18 during basketball season.
A motion was made by Mr. Kerr, seconded by Mrs. Sturges and passed unanimously to approve $228,270 for Parks and Recreation operating budget.
Mr. Bugbee highlighted the Capital budget for Parks and Recreation.
0410 Town Woods Park
The Town has contracted Country Lawn and Garden for grounds maintenance services at Town Woods Park under a three years. The contract year runs January through December with a cost of $97,961 for 2011 and a slight increase in the coming year. There will be an increase in over-seeding the fields at Town Woods Park.
A motion was made by Mr. Garvin, seconded by Mr. Kerr and passed unanimously to approve $155,400 for Town Woods Park Motion carried.
0420 Fireworks
Fireworks were cancelled for the past couple of years because of the High School renovations. However, it was noted that the school grounds are once again available to be used for fireworks.
A motion was made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to approve $17,500 for the Fireworks. Mr. Devoe opposed the motion. Motion carried.
0421 Memorial Day
The expense for Memorial Day remains the same as last year at $4,000.
A motion was made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to approve $4,000 for Memorial Day. Motion carried.
205 Other Public Safety
205-0500 Emergency Management
Mr. Garvin stated that he met with David Roberge, Emergency Management Director. He presented the proposed budget for Emergency Management. Mr. Roberge highlighted the Emergency Management operations stating that other than town funding, he also applies for various grant opportunities to help fund the Emergency Management operation, as well. Mr. Garvin highlighted Emergency Management line item budget.
A motion was made by Mr. Garvin, seconded by Mr. Devoe to approved $13,100 for Emergency Management.
205-0510 Valley Shore Communication
Mrs. Reemsnyder stated that she spoke with Valley Shore and they are still waiting for figures from the State of Connecticut.
It was decided to table Valley Shore Communication vote for this evening until March 05, 2013.
205-0520 Volunteer Ambulance Association
The Ambulance budget was discussed. A motion was made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve $133,930 for the Volunteer Ambulance Association. Motion carried.
205-0530 Animal Control
The Animal Control budget was reviewed and although there wasn’t a formal budget submitted for FY2013, and with the transition of staff, the budgeted amount shouldn’t be impact too significantly.
A motion was made by Mr. Woolley, seconded by Mr. Garvin and passed unanimously to approve $68,180. Motion carried.
205-0595 Rogers Lake Patrol
Mrs. Reemsnyder stated that this item is postponed this evening.
The Rogers Lake Patrol budget was not voted on this evening.
New Business
Fiduciary Liability Insurance Policy Quote: Mrs. Stajduhar received a quote from the Travelers and explained the two options available; $1,000,000 limit with a $10,000 deductible for an annual premium of $1,932 or $3,000,000 limit with a $10,000 deductible for an annual premium of $3,272. The policy would cover, her, the Administrator of the Pension Fund for the Town as well as the Town. Mrs. Stajduhar said the this is essential since there isn’t a broker between her and The Hartford. After discussion, the Board of Finance members didn’t feel it necessary, as most anyone that acts on behalf of the Town is covered by CIRMA.
Selectman’s Report
Mrs. Reemsnyder spoke about composting at our Transfer Station in the future. The Town and residents would benefit from doing so…
Mrs. Reemsnyder reported that the town has been awarded a grant through the Federal Transportation Alternatives Program. These funds, administered through the State of CT DOT, are expected to cover 80% of the cost of improvements to Sound View Beach and the shoreline area. The Sound View Commission worked with various groups to develop improvements that would address safety issues, such as, traffic flow and parking issues. The plan also includes a bike path along Rte. 156, kiosk parking, and a public park with a picnic area and rest room facilities. The project will be done in phases. An RFQ for the Design will be the first phase. Detailed plans and specs will be developed and construction could begin as early as the Spring of 2014.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, February 12, 2013 at 7:00 p.m. Budgets for Sanitation, Capital Project Funds, Interest on Debit, Principle on Debt are scheduled for discussion.
A motion was then made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 9:45 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
| 
