Minutes of the Board of Finance meeting held on Tuesday, January 15, 2013 at 7:30 p.m. at the Old Lyme Memorial Town Hall.
Present:~~~~~~~~~ Regular Members: Andrew Russell, H. P. Garvin, III, Christopher Kerr, Janet Sturges,
David Woolley
Alternate Members:~ Bob Jose
Bonnie Reemsnyder, Ex-Officio
Nicole Stadjuhar, Finance Director
Mary Jo Nosal, Selectwoman
Absent:~~~~~~~~~~~ Regular Members:~ Wayne Devoe
~~~~~~~~~Alternate Members:~ Anne Coburn, David Kelsey
Guests: No guests present
______________________________________________________________
Mr. Russell called the meeting to order at 7:30 p.m. Mr. Russell stated that a regular member is absent this evening. A motion was made by Mrs. Sturges, seconded by Mr. Woolley, to have Mr. Jose vote for Mr. Devoe in his absence. Motion carried.
Minutes of December 18, 2013
The minutes of the December 18th meeting were reviewed.
There being no corrections noted, a motion was made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to approve the minutes as corrected. Motion carried.
Financial Reports
Mrs. Stajduhar highlighted the December 2012 Financial Report notes for the Revenues, stating that the total property tax collections were $3,200,204 and the current levy is 65.168% collected. Old Lyme Visiting Nurse Association returned $10,798 or 17.7% of their FY11/12 budget.
Mrs. Stajduhar reviewed the Expenditures: Emergency Management – Storm Sandy paid out $54,367 in December for a total of $112,266 as of 12/31/12. Under Capital Expenditures; the Art maintenance paid $10,455 for the restoration/framing of the “Doughboy” painting, which is back in the Town Hall and waiting to be hung. Public Works Contractor Capital paid $5,500 to Anton Paving for Beta Avenue, and $2,650 to A. Bond for Hawks Nest Beach clogged pipe.
From the Landfill Closure Fund, the Town paid $31,501 to ET&L (5th pay request on contract to close the landfill) and $1,878 to Anchor Engineering (engineering services related to the landfill closure). From the Town Hall Improvement Fund, the Town paid $8,100 to ABS to correct HVAC zones. From the Public Building Improvement Fund, the Town paid $4,850 to Wholesale Cabinet Outlet as final payment for the First Selectman’s front office cabinets and $9,650 to McGee Carpentry for construction services. From the Dog Fund, the Town paid $2,129 for repairs on the 2003 GMC cargo van for Animal Control.
Mrs. Stajduhar highlighted the carryovers, stating that the total amount carried over is $274,846. The total amount spent was $138,241 with an unspent amount of $136,605.
Budget Overview
Mrs. Stajduhar distributed the budget books and a sheet highlighting the various increases and decreases within the areas. The total increase is estimated at $1,413,413 or a 4.33% increase. Boards and Commission increases is mostly from Land Use and Tree Commission, Parks and Recreation increase is mostly from Town Woods Park and the inclusion of Fire Works back into the budget. Public Safety increase is comprised of Police Salary Contract increases and Fire Department. Capital Project Funds includes the funding for Fire Trucks that is put back into the budget after a one year reprieve. Under Other Associations, the increases are requested from the Beach Associations.
Old Business
2013 Meeting Schedule: There was discussion on the timing of the Board of Finance Annual Budget Hearing. A motion was made by Mrs. Sturges, seconded by Mr. Kerr, to move the Budget Hearing to Monday, April 22nd at the Town Hall Meeting Hall, rather than the Middle School Auditorium on April 8th, as changed from Monday, April 15th, as previously posted on the 2013 Meeting Schedule. Motion carried.
New Business
Nothing to report.
Selectman’s Report
The board of Selectmen had two Special Meetings to review the budget requests for the upcoming budget season.
A search committee has been put together to review the resumes received for the Sanitarian position. The committee is comprised of Kurt Zemba, Tom Risom, and Aimee Eberly. The Building and Sanitarian positions are both slated as full time with benefits. The job descriptions for both positions have been sent to Randi Frank to review the salary ranges and responsibilities.
Animal Control: At this time, we are down to 4 cats and no dogs in residence. There have been many adoptions and animals sent to other locations. Two kennel assistants have been hired at $12 an hour to assist in kennel care and will work as needed.
The Annual Town Meeting that is scheduled at for Monday, January 28, 2013 at 7:30 pm will be held at Memorial Town Hall. The reason for changing venues is to have a potential reception at 6:30pm in the Town Hall to honor the hanging of the “Doughboy” artwork, which was removed during the Town Hall expansion in 2007 from the lobby stairwell. Included on the Agenda for the Annual Town Meeting are the following: To accept the Annual Town Report for Fiscal Year July 1, 2011 to June 30, 2012; and to announce the recipient of Citizen of the Year; and an item to approve an amount not to exceed $32,500 for improvements to allow interagency communications. Attendance is stressed.
The Old Lyme Fire Department received a Proclamation from the Town of East Hampton honoring some of the fire departments who provided mutual aid to fight the Bevin Brothers Bell factory fire which destroyed the building on May 27, 2012. The Bevin Brothers Bell Company had made bells at that location since the early 1800s, and after outreach from the community and the State of CT, they have relocated to another site in East Hampton.
The Pension committee has held two meetings so far with discussions of moving the assets from The Hartford (now Mass Mutual) to a better investment.
The Wastewater Management Task Force has been aggressively moving forward on developing an RFQ and will be coming before the Boards of Selectmen and Finance with information. The Commissioner of the DEEP is coming to Old Lyme for a meeting with the First Selectwoman and the chairman of the Wastewater Management Task Force.
Registrars are developing Emergency Procedures for polling places, as required by the State of CT, which may require some extra funding.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, February 5, 2013 at 7:00 p.m.
A motion was made by Mrs. Sturges, seconded by Mr. Jose to adjourn the regular meeting at 8:50 p.m. Motion carried.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
Michele Hayes-Finn
Office Manager & Payroll Administrator
Selectman's Office
Town of Old Lyme
52 Lyme Street
Old Lyme, CT 06371
tel. 860.434.1605, x-212
fax. 434.1400
M-F, 9-4pm
| 
