Minutes of the Board of Finance meeting held on Tuesday, April 7, 2009 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
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Present: Regular Members: Andrew Russell, Christopher Kerr, H. P. Garvin, III,
Janet Sturges
Alternate Members: Anne Coburn, David Kelsey, Judy Read
Timothy C. Griswold, First Selectman, ex-officio,
Absent: Regular Members: Wayne Devoe, David Woolley
Alternate Members:
Guest: Bonnie Reemsnyder, Selectwoman
David Jewett, Chief, OL Volunteer Fire Department
Ruth Roach, Information Technology Staff
Charles Delinks, Computer Consultant
Ann Brown, Zoning Enforcement Officer
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Mr. Russell called the meeting to order at 7:03 p.m.
He stated that Mr. Devoe and Mr. Woolley will not be attending this evening’s meeting. A motion was made by Mrs. Sturges, seconded by Mr. Garvin to have Ms. Read vote for Mr. Devoe in his absence and Mr. Kelsey vote for Mr. Woolley in his absence. Motion carried.
Minutes of March 31, 2009 Meeting
Minutes of March 31st were reviewed.
A motion was made by Mr. Kelsey, seconded by Mrs. Sturges to approve the minutes as written. Mr. Kerr abstained, as he was not present at the meeting. Motion carried.
Old Lyme Fire Dept – request for $4,000
Mr. Griswold stated that he received correspondence from the Old Lyme Fire Department stating that the OLFD had approval for $5,000 in the FY2008 capital budget to replace or repair the outboard motor on an inflatable boat. The letter stated that because repairs to the boat proved to be unpractical, the Fire Department used its funds to purchase a new boat for $4,270. During this process, other problems arose with the purchase that caused billing to be delayed. Therefore, the OLFD neglected to ask that the funds be carried over to FY2009. The Fire Department is now requesting approval of $4,000 to fund repairs to the outboard motor. Mr. Jewett commented on the proposal
A motion was made by Mrs. Sturges, seconded by Mrs. Read, to appropriate $4,000 to Capital - Public Safety – Fire – Outboard Motor Purchase. Motion carried.
Information Technology Presentation
Mr. Delinks and Mrs. Roach discussed the various facets of Information Technology in Town Hall. This ranges from Geographic Information Technology (GIS), to the Town Web Site, to Laserfiche and general computer activity. The Town purchased the GIS software about four years ago but not much has been done with it. Ruth and Ann Brown have taken some coursework on GIS recently and Ruth has been evaluating what upgrades will be necessary to upgrade the system and what costs will be involved. Charlie said the Town of Old Lyme is doing well in some areas of IT but can do better in others. The IT Committee will develop a document to describe what should be done along with the related costs.
Town Budget
Revenue
Medical Cost Sharing - $0. Delete the cost sharing revenue of $55,445 as a line item and net it against medical insurance expense.
Parking Lot – Transfer In - $81,000. Reduce by $18,000 due to deleting Fireworks. There was discussion about the elimination of the Fireworks line item last week. Mr. Kerr said it is appreciated by many and Mrs. Coburn agreed.
A motion was made by Mr. Kerr, seconded by Mr. Garvin to restore the Fireworks line item (204-0420) of $18,000 and the related revenue of $18,000 from the Parking Lot Fund (Parking Lot – Transfer In). Motion carried
Salaries & Wages
The salary & wage total for FY2010 has changed because of the Public Works union contract ratification by the board of Selectmen on 7 April 2009. A motion was made by Mr. Garvin, seconded by Mr. Kerr to approve the adjusted salary/wage expenditure total of $2,271,997. Motion carried.
Expenditures
Following the motion to approve the adjusted salaries & wages sheet, motions were required for three Public Works budgets.
A motion was made by Mr. Garvin, seconded by Mr. Kelsey to approve the adjusted Public Works (203-0300) budget total of $ $899,908. Motion carried.
A motion was made by Mr. Kelsey, seconded by Mrs. Sturges to approve the adjusted Recycling (213-1320) budget total of $474,994. Motion carried.
A motion was made by Mr. Kerr, seconded by Mr. Garvin to approve the adjusted Public Transfer Station (213-1340) budget of $193,224. Motion carried.
Adjustments were made to the Medical Insurance (201-110) budget using a 10% cost-sharing percentage. A motion was made by Mr. Kerr, seconded by Mrs. Sturges to approve the adjusted Insurance budget of $635,632 (net cost sharing income of $55,445). Motion carried.
A reduction was needed for the Fire Protection (205-550) budget because the town has been overcharged by CT Water by about $1,500 this year. A motion was made by Mrs. Sturgess, seconded by Mr. Garvin to approve the adjusted Fire Protection Charge budget of $24,000. Motion carried.
No change was made to the Open Space (210-1020) budget of $75,000 which was approved at the 3 Feb 09 meeting.
Mr. Griswold stated that the Financial Advisor would probably recommend that our debt be in increments of $100,000, rather tan in an odd amount. He recommended the principal paydown be $100,000 and that interest be $157,500. A motion was made by Mrs. Read, seconded by Mrs. Sturges to approve Debt (215-1500) of $257,500, consisting of $100,000 principal and $157,500 interest. Motion carried.
Other Business
Mr. Russell stated that the Board of Finance Public Budget Hearing is scheduled for Monday, April 20th, at 7:30 p.m. at the Lyme-Old Lyme Middle School. The Town Budget Meeting is scheduled for Monday, May 18th at 7:30 p.m. at the Lyme-Old Lyme Middle School Auditorium at which there will be a vote on the Town budget for fiscal year 2009-2010, assuming the Regional School District #18 budget is approved on May 5th.
A motion was then made by Mr. Garvin, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 9:17 p.m.
Respectfully submitted,
Timothy C. Griswold
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