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Senior Center Board Minutes 03/18/2013
 LYMES’ SENIOR CENTER
BOARD OF DIRECTORS MEETING
MARCH 18, 2013
PRESENT: Ruth Young, Mary Miles, Bob Pierson, Ann Griffith, Don Tapper, Gary Weed, Barbara Blackwell, Diane Blackwell, Dot McAndrew, Sue Campbell, Doris Rand, Sherry White
ABSENT: Doris Johnson
GUEST: Janet Sturges
The Board of Directors Meeting was called to order at 2:00pm by Chairperson, Ruth Young. Ruth welcomed Janet Sturges to the meeting.
SECRETARY REPORT: (Judy Dutton) Secretary Report accepted as presented.
TREASURER REPORT: (Bob Pierson) Bob handed out copies of the Treasurer Report to everyone along with a verbal report. Treasurer Report was accepted as presented and placed on file for audit.
COMMUNICATIONS: (Ruth Young/Sherry White) None
COMMITTEE REPORTS:
SPECIAL EVENTS: (Doris Johnson) None
USE OF BUILDING: (Ann Griffith) 340 signed in. We had 80 had our St. Patricks’ Day Lunch on March 14th with entertainment by Maggie Cachrie.  One of the scheduled Tax-Aide was on March 14th. We had our regular lunches and other regular scheduled activities. Someone asked one of the board members why we are not open on Saturday morning for a social time like some senior centers. It was stated that as for right now, we are a municipal building and are on the same schedule as the town. We would need someone available to open and close the facilities if this was to happen.
DIRECTORS REPORT (Sherry White) Sherry presented a check to Treasurer Bob Pierson from Jeff Rowe to the Senior Center. Jeff is the son of the late Rosemarie (Rosie) Fox, who passed away in April, 2012. The letter with the check said that The Senior Center was one of Rosie’s favorite places to go. She was a dedicated member for many years and valued the many friendships she made.
Sherry read a letter to the Board of Directors announcing her resignation as Lymes’ Senior Center Director effective today, March 18, 2013. Her last day as director will be March 30, 2013. Sherry sent a copy of her resignation letter to Old Lyme 1st Selectwoman and Lyme’s 1st Selectman. Sherry said that she has enjoyed her 8-1/2 years as director but because of medical reasons, she was advised to step down.  She thanked everyone for all the help and that she plans on keeping the friendships she has made over the past 8-1/2 years. (Remarks on file in the Records Room at the Senior Center.) Ruth made a motion, with regret, to accept Sherry White’s resignation. Motion seconded. The Chairperson and Vice-Chairperson will talk with Old Lyme 1st Selectwoman and Lymes’ 1st  Selectman to see what the process is to find a new director. The Board would like a letter from the select-persons telling the Board the correct procedure and more importantly, what say does the Board have when picking a new director for the center. Ruth will talk with Lyme 1st Selectman and Mary will talk with Old Lyme 1st Selectwoman and we will go from there.
PROPERTY (Don Tapper, Gary Weed) Don is still trying to get in contact with Mike Swaney to cap the last light that was knocked over.
SEARCH: (Ann Griffith/Barbara Blackwell) None
FINANCE: (Bob Pierson, Doris Rand, Gary Weed) None
PERSONNEL: (Ruth Young, Mary Miles) None



POLICY: (Diane Blackwell, Sue Campbell)
  • Constitution & By-laws revision.
  • Documents were presented at the February meeting.
  • Board members were given a copy to take home and review
  • Today’s task is to vote on the document as presented  or to make changes in the document and then vote on its acceptance
  • Motion to accept the document as Written: Motion passed
  • The new document will now be delivered to the Selectpersons of the towns of Old Lyme and Lyme for review
  • Emergency Management Report & Recommendations  (add to April agenda)
  • Report  issued to all Board members and guests to take home and review
  • The April meeting will be targeted for Board discussion on two areas of the report: Sec. B : Areas of recommended improvement  and  Sec. C: Course of Action Recommendations
  • A new Senior Center sign, as designed by Melody Green
  • Two graphics presented for  review by the Board
  • Signs have been created by Melody Green, using our new logo
  • Estimate of cost presented:  $885
  • The sign is capable of interchangeable plates for special events as well as adding a Respite Center sign. These items to be discussed and will be additional charges.
  • Motion: Enter into contract with Melody, for the new sign at the entrance of the Center, deposit issued to her:  Motion passed
  • Facility Usage Report  (add to April Agenda)
  • Research reports (3) presented to the Board
  • Analysis of trends offered
  • Members asked to review the reports in detail at home.
  • Discussion and motions to take place at the April meeting
MEMBERSHIP: (Ruth Young) Ruth asked everyone on the Board for their opinion regarding combining membership and donations into one letter. Everyone said they thought it was a good idea. This way there will not be any confusion about are you a member of the Senior Club or a Member of the Senior Center. You would be a member of both. A motion was made a seconded to combine the two into one fundraising letter.
PUBLICITY: (Sherry White, Diane Blackwell, Barbara Blackwell) None
OLD BUSINESS: (A) Discuss possibility of combining membership and donations in the next letter: (see comment under MEMBERSHIP above) (B) Discuss giving Lisa “bonus pay” of $105.00 for extra work: Ruth handed out a letter to everyone that she had prepared regarding Lisa Campbell, Café Manager, who worked on her own accord during the recent snow storm to be sure that the home-bound got their meals and that they were safe. She did this on her own even though the Estuary was closed. Everyone read the letter and agreed that the letter should be sent to the Estuary, attention Paula Ferrara, Executive Director, respectfully requesting that they compensate Lisa for her time, effort and caring in the amount of $105.00. We ask for a response from the Estuary by our next Board Meeting, April 15, 2013. A motion was made and seconded to do this.
NEW BUSINESS: (see report under POLICY on previous page)
OTHER: None
The meeting was adjourned at 3:20pm.
Respectfully submitted,

Judy Dutton, Recording Secretary
CC: Board of Directors/Old Lyme 1st Selectwoman/Lyme 1st Selectman/Old Lyme & Lyme Town Clerks/Senior Center Director
THE NEXT MEETING – APRIL 15, 2013 at 2:00pm unless otherwise notified