LYMES’ SENIOR CENTER
BOARD OF DIRECTORS MEETING
SEPTEMBER 17, 2012
PRESENT: Ruth Young, Mary Miles, Bob Pierson, Doris Johnson,
Diane Blackwell, Ann Griffith, Barbara Blackwell,
Sue Campbell, Don Tapper, Gary Weed, Sherry White
ABSENT: Dot McAndrew, Doris Rand
GUEST: Janet Sturges, Pat McCarthy
The meeting was called to order at 2:30pm by Chairperson, Ruth Young. Ruth welcomed everyone back after the summer vacation. Ruth introduced and welcomed Gary Weed as the new member to the board. Ruth stated that the center is wired for a generator in case of any emergency that might occur. Ruth thanked Sherry for all the good programs she has put on. She also stated that she has added some new committees and if there are any questions she would be more than happy to discuss them later on in the meeting. Sherry will be doing her program report first because her hours are from 9:00pm to 3:00pm plus she needs to be home to meet the school bus. Ruth said that the memorial holly bushes that we planted in Rosie Fox’s memorial garden are doing great and already have red berries on them.
PROGRAMS: (Sherry White) We have a new cleaning company. There is a book that is located in the janitorial closet. If we have any concerns or suggestions, the book is there for us to write it in and they will check it each time they come in and try to correct what the concern, problem or suggestion is. Sherry stated that she has received $6,707.50 in donations from the fundraiser letter that was mailed out in May. She handed out copies of the Senior Center’s Special Events Programs that she is planning for the upcoming months. Sherry’s new hours are 9:00am to 3:00pm, Monday – Friday. The bridge groups that meet can still stay to 4:00pm as they always have. Sherry will lock the front door and the group will leave when they are done. Bob Pierson fixed the microphone for the sound system. Sherry
asked that the sound system and the microphone be used by her and Alan Plimpton who uses it during the Senior Center Club Meeting. The cost to fix the microphone is expensive and it should not be used by just anyone. Sherry said that Bonnie Reemsnyder, 1st Selectwoman and Ralph Eno, 1st Selectman, approved her taking October 1st and the week of December 2 4th as vacation time.
SECRETARY REPORT: (Judy Dutton) A motion was made and seconded to accept the secretary report with the following correction: (Pg. 3 – Paragraph 4) correct the spelling from Ruth Roche to Ruth ROACH.
TREASURER REPORT: (Bob Pierson) Bob handed out reports for July, August and September. He stated that the checkbook is balanced each month and that the checkbook does not reflect the same as the statement that was handed out. The report was accepted as presented and placed on file for audit.
COMMUNICATIONS: None
COMMITTEE REPORTS:
SPECIAL EVENTS: (Doris Johnson) Doris thanked everyone that helped out with the concerts in July: (Ann Griffith/Doris Rand/Diane Blackwell/Bob Pierson/Sue Campbell. She also thanked Sherry for making the posters and putting the concert information in the paper. It was mentioned by Janet Sturges that when the town had their Concert on the Green that Bonnie Reemsnyder contacted “the town rangers” and they came and served the ice cream. She said that The Ice Cream Shop donated the ice cream, dishes and anything else that was needed. She thought maybe Doris could talk to Bonnie and maybe they would do that for us when we have our concerts. Doris stated that July 4th, 2013 falls on the 1st Thursday of the month, so each concert will be moved up a week and the
last concert will be on Thursday, August 1st, 2103. She contacted the Coast Guard but they are booked up for the whole year. Everyone liked the Glenn Hansen Band and the Barber Shop Quartet was fantastic .There is a woman’s Barber Shop Quartet that would be good. They are from Trumbull. She will try to contact them. We had the largest group at the concert when we had the Car Show and the Watercolor Show. The Village Voices were also mentioned. The Waterford Community Band was great. They are going to do a concert on Thursday, July 25th, 2013 and said they would like to do a holiday concert if we would be interested. Ruth thanked Doris for all her work on the concerts.
BUILDING USE: (Ann Griffith) She counted 1,119 people who signed in from July till this September meeting. There are probably more that came in because the people who come for the concerts do not sign in. Our specials events were the concerts,/AARP Driving Course/Lobster Day/G. Fox Presentation/Brown Bag Bingo/Ice Cream Social/Walking Group/Tai Chi Seminar/Ham and Bean Dinner/90th Birthday Bash.
PROPERTY: (Don Tapper) Generator Switch has been installed. Bob Pierson volunteered to be on the property committee with Don Tapper. Don said he met with Bonnie and Bob regarding the tree situation and he said it is still in the inspection stage. Bonnie will meet with the Tree Warden and the tree committee and see what should be done and who should do it. He said Bonnie will come and meet with us when she makes a decision. The trees are wrecking the fence and lifting the asphalt.
MEMBERSHIP: (Ruth Young) 208 responses: dues: $980.00 – donations: $1,180.00
Total: $2,160.00. All have been sent thank you notes. Fund-raiser – 291 responses: $8,695.00. This would not match Sherry’s. These are just from the envelopes that she received.
NOMINATING: (Ann Griffith/Barbara Blackwell) None
PERSONNEL: (Ruth Young/Mary Miles) None
OLD BUSINESS:
Resolution of Alarm System: Everything is in place.
Keys: Can’t make any more keys. If we need more we will need to get a new lock. We will discuss this at the next meeting.
NEW BUSINESS:
Hours of Director: Sherry is satisfied with the new hours. Ruth asked that we ask Sherry to come to our fall luncheon. A motion was made and seconded that Sherry be invited to any of our special luncheons. She does a lot for the center and for the senior club and this is a way to say thank you for all she does.
Change time of Board Meetings: Ruth made a motion to change our meeting time from 2:30pm to 2:00pm. This will make it so that Sherry can stay for most of the meeting and also that most of us already here anyway. A motion was made and seconded to make this change.
A motion was made and seconded (as discussed earlier) to have Sherry and Alan Plimpton use the sound system and the microphone only.
Don Tapper and Bob Pierson will work together on purchasing a hand held microphone system that anyone can use. A motion was made and seconded to purchase a hand held system. Everyone who wants to use it will need to go to Sherry and request using it and be responsible if something should happen to it.
Landscaping: A motion was made and seconded to give Diane Blackwell $200.00 in order to maintain the flower boxes for the center.
OTHER:
The watercolor painting group has been working on a logo for the center. Diane handed out two samples that have been drawn up. We can pick one to use on our stationary. Most organizations have a logo and it would be nice that when we send anything out, our logo for the center will be recognized. The logo lists both the town’s selectwoman and selectman’s. It shows that Sherry White is the director of the center. This will become a municipal facility and to have a logo on any of our correspondence is very important. It was asked if we are going to have a website. Diane said yes, they are working on it. Diane, Ruth Young Ralph Eno, and Bonnie Reemsnyder will sit down with Ruth Roach, who also does Social Services, and see if they can get the website finished. Regarding the logo, it was asked if it costs
more to print if color rather than black and white, which it does. Diane said that the logo could be done in two-tone gray, which would also look good. A motion was made and seconded to pick logo #1, which is the logo without the names down the side of the stationary. Sherry will use this as the center’s stationery.
Diane talked about what we have to do regarding the trees along the chain link fence, the evergreens that need to be pruned, and what should be removed and what should stay etc. Also some of the bushes might need to be moved to a different location. She has talked to the Tree Commission and the Tree Commission has talked to the Tree Commissioner for about 3 months. Diane has met with a man from “Save a Tree”. He walked around with her and recommended what could be done. He told her what could be fixed, what had to be removed and got rid of, what could be pruned, and what could be removed and be relocated somewhere else. He gave Diane an estimate and she will forward it to Bob Pierson. Ed and Bonnie came up and looked at the tree problem. If some of the trees need to be removed we may need to
wait till next spring. The Tree Commission needs to approve anything that needs to be done on Town property. But Diane has tried with out any success to meet with them. Janet Sturges said she will try to get a hold of the responsible person from the Tree Commission and ask them to contact Diane.
The tree problem will be tabled until the next meeting for more discussion and hopefully by then, Diane may have heard from the Tree Commissioner.
Mary Miles talked about the current bi-laws regarding who can use the building. The building is not rented out for private parties. Some people who use the building usually make a donation to the center. As far as other people using the building, it has been at the Senior Center’s discretion as to who can use the building. If Sherry gives them permission to use the building, she gives them a form to fill out as to what they are responsible for. We need to take a look at our bi-laws and see if it should be amended.
A motion was made a seconded to adjourn the meeting at 2:45pm.
Respectfully submitted,
Judy Dutton, Recording Secretary
CC: Board of Directors/Old Lyme Selectwoman/Lyme Selectman/Old Lyme & Lyme Selectman/Old Lyme & Lyme Town Clerks/Senior Center Director
THE NEXT MEETING WILL BE MONDAY, OCTOBER 15, 2012 AT 2:00 PM
PLEASE NOTE THE TIME CHANGE OF THE MEETINGS
| 
