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Harbor Management Commission Minutes 10/09/2012
Minutes of a Meeting of
The Old Lyme Harbor Management Commission
October 9, 2012

Attendance:
Members present Bob Doyen, Ned Farman, Bill Harris, Mike Mackey, Mike Magee, Harry Plaut, and Steven Ross.
Alternates present – Robert Falaguerra (seated for Charlie Delinks), Tom Meyer (seated for Dave Fredericks).
Absent – Charlie Delinks, Dave Frederiks, Mike Moran, and Dave Zita.

A quorum being present, Chairman Ross called the meeting to order at 7:00 PM. Introductions were made from HMC members to Tom Meyer, the new Alternate Member.

REPORTS
Clerk’s Report
The minutes of the previous meeting were reviewed and accepted as submitted.

Correspondence
Steven Ross noted that he had received a Town budget request form for fiscal year 2013-2014 from Nicole Stajduhar. Members noted that there are no capital requests for this year but the Commission will request $894.00 for the dinghy dock line item.
     The other correspondence was a Certificate of Permission (COP) for 83 Connecticut Rd which was forwarded by email to members. The COP calls for repairs to a wall.  Steven noted that there was no need for advance notice to the HMC since it only involves notification to the Commission.

Treasurer’s Report
Bill Harris presented the Treasurer’s Report which was accepted for audit. A copy of the report is on file with the minutes.  Bill noted that this month’s expenses included the clerk’s fees as well as the payment for an artist’s rendering of the footbridge. Income included $300 in mooring fees that were received in May/June but inadvertently misplaced until this month by the Harbor Master. It was the consensus of the members to ask the Harbor Master to submit the checks to the Treasurer on a monthly basis, either by leaving them in the Chairman’s mailbox at Town Hall or at the Treasurer’s home.

Guest Presentation—Keith Neilson of Docko, Inc.
Keith Neilson made a presentation to members on the proposed dock application for Paul and Jeanne Carroll at 258 Whippoorwill Rd.  The proposal includes a 100 sq. ft. float hinged to a hinge ramp that is mounted to a concrete foundation. It is a minimal docking facility for a canoe or kayak.  Motion made by Steven Ross seconded by Harry Plaut that the HMC finds the proposed plan for the location is in conformity with the Town and Harbor Management Plan and that it approves the proposal.  Motion passed unanimously.  Steven Ross will return the form noting HMC approval to Keith.

OLD BUSINESS
Member Appointments
There remains one vacancy for an Alternate Member.

Pilgrim Landing
Mike Magee reported that there are no changes to report at Pilgrim Landing. The racks are in good condition.

Dinghy Dock
Members decided to have Mike Mackey wait until November to remove the dinghy dock for the winter.




Potential Public Access Site—West bank of Lt. River
Phase 2- Foot bridge across Lt. River—Steven Ross presented to the HMC an artist rendering by Keith Fox of the foot bridge as shown from Halls Rd.  Steven proposed that the next step in the process would be to meet with Jim Graybill to formalize the plans that would utilize his property in anchoring the bridge to his property.  Following that, there would need to be a meeting with the DEEP regarding the dock application, and then approach the Selectmen who have already indicated their support. Steven has contacts at the Florence Griswold and Lyme Art Academy who could assist with the fundraising campaign.   The following members volunteered to work on everything but the fundraising: Harry Plaut, Bill Falaguerra, Bob Doyen, Steven Ross and Dave Zita.  Discussion followed regarding specific plans for the area including clarifying the design, kayak access from the land rather than a dock; signage; improving visibility; and fishing/crabbing from the bridge.
Phase 3- Dock application—Harry Plaut presented ramp and dock information to members—see attachment. Discussion followed regarding ADA requirements for ramps, pricing and alternative methods of ramps.  Members agreed that a site walk would be beneficial to further decision making.

Annual Report
Steven Ross noted that Dave Zita had emailed a draft of the HMC report for the Town’s Annual Report. Members were able to make suggestions/corrections and a final revision was re-sent to members. Steven Ross thanked Dave Zita for the great job and effort that went into the report.

COMMITTEE REPORTS
Harbor Master
Mike Mackey reported that Mike Moran is working on the 2012 mooring report. Discussion followed regarding this being a presidential election year which according to the HMP requires anyone that would like a 2013 mooring permit to have their current mooring pulled and inspected. The inspection report would be required when submitting their mooring application in 2013.  Steven Ross suggested and members agreed that the Harbor Master send a notice to current mooring holders (approximately 100) to remind them of the requirement. The postage fees of approximately $55 to do this will be added to the 2013-2014 budget request.

Dredge Project
Ned Farman presented an overview of the bids that were received and the recommendations for awarding the contract—see attachment. Motion made by Bob Doyen seconded by Harry Plaut that the HMC recommend to the Board of Selectmen to award the contract RFP to Coastline Consulting and Development LLC of Madison, CT.  Motion passed unanimously.  Ned will inform the Board of Selectmen of the HMC’s decision and they will then determine their approval.  Members noted Ned’s terrific work on this labor intensive project.

NEW BUSINESS
Dock Applications
One new application was reported under Correspondence above.

DEEP Violations
Steven Ross noted the outstanding dock violation of the Sedgwicks which is for an unpermitted dock. It is awaiting a meeting between Keith Neilson, Sue Bailey, Steven Ross and the Sedgwick’s contractor.

CT Harbor Master Association Banquet
Bill Harris will send via email the invitation to the CT Harbor Master Association Banquet to be held in December. Members will need to rsvp to Bill if they plan to attend.

ADJOURNMENT
The meeting was adjourned at 8:18 PM.
Submitted by:
Janet S. Cody, Clerk