Minutes of a Meeting of
The Old Lyme Harbor Management Commission
July 10, 2012
Attendance:
Members present: Ned Farman, Bill Harris, Mike Moran, Mike Magee, and Steven Ross.
Alternates present – none.
Absent – Charlie Delinks, Bob Doyen, Robert Falaguerra, Dave Frederiks, Mike Moran, Harry Plaut, and Dave Zita.
Noting that a quorum was not present, Chairman Ross called the meeting to order at 7:00 PM.
REPORTS
Clerk’s Report
The minutes of the previous meeting were reviewed but not accepted as submitted due to a lack of a quorum.
Correspondence
Steve Ross reported that he had received a request from Michele Dickey who edits the Town Report. Steven will forward the information to Dave Zita to see if he will write the HMC part of the report for submission to Michele.
Treasurer’s Report
Bill Harris presented the Treasurer’s report, which was accepted for audit. A copy of the report is on file with the minutes.
OLD BUSINESS
Member Appointments
There remain two vacant Alternate Member position. Steven will contact the Selectmen’s Office to see about placing a notice in the newspaper to announce the vacancies in the HMC.
Pilgrim Landing
No report this month.
Dinghy Dock
No report this month.
Potential Public Access Site—West bank of Lt. River
Phase 2- Foot bridge across Lt. River: This part of the project was in a holding pattern due to the absence of the Lyme Art Academy’s director on medical leave. Steven Ross will speak to the Lyme Art Academy this week regarding a conceptual drawing.
Phase 3- Dock application—This part of the project is waiting for Harry Plaut to supply the specifications of proposed ADA dock and ramp at the location.
Waterway Cleanup
This project is on hold.
COMMITTEE REPORTS
Harbor Master
Mike Moran noted that the two Town Moorings appear to have been moved. Steven Ross said that they are usable.
Mike gave an overview of several issues at the Sound View area regarding its swim lines, portable dock and moorings. Mike will be checking with appropriate authorities regarding jurisdiction of the dock. He stated that the Old Lyme Marine Control is monitoring the use in the Sound View and Calves Island areas.
Mike noted that this year’s issued permits have a notice on top stating that moorings need to be pulled out during this presidential election year. He will look into the abandoned moorings this fall.
Mike discussed the process in removing the sunken boat in Point of Woods. He believes that it has finally been removed.
Dredge Project
Steve Ross stated that the draft request for proposal had been sent out to members for their review. Several members reported their changes/additions back to Ned Farman and Steven Ross. Steven had received an email from Dave Zita that he had reviewed it and voted in abstentia that he was in favor of approving the RFP. Steven added Dave Zita to the meeting for the purpose of voting on this issue.
Motion made by Ned Farman seconded by Bill Harris to approve the Dredge RFP as written with a few proposed additions as proposed by member s of the HMC. Discussion began on the following topics: 1) in the two maps, there is a proviso saying these are not to be construed as scientifically accurate.
2) typos had been corrected
3) a suggestion to include a certification of insurance of a successful bidder as opposed to the town insurance
4) preferred firms would include a start and finish date
5) unit price to be included—the price per hour for any work that takes place out of proposed scope services in Phase One would be noted
6) the following phrase would be included: “bidders familiar with federal state and local regulations that may affect cost, progress, performance and finishing of the work.” This phrase was supplied by Town Hall as it had been included in recent town RFPs
7) 60 days for a bidder to respond, thus giving the Town 40 days to respond.
Motion passed unanimously. The approved RFP will be forwarded to the Town Selectmen.
Steven Ross noted the great progress that had been made.
NEW BUSINESS
Dock Applications
None were received but Steven Ross contacted Sue Bailey on the status of the Romeo dock application on Buttonball Rd. Sue replied that she had received the application but it has not been processed. Estimate of time to process it? No response from Sue.
DEEP Violations
Steven Ross noted that he had received call from Sedgewicks that Sue Bailey had issued a notice of violation regarding her property. Steven called Sue Bailey to ask why the HMC didn’t receive communication regarding the violation. She indicated that she had left messages for the Sedgewick attorney and since she had received no answer, the DEEP issued the violation. Steven left his name and number with the attorney at Mrs. Sedgwick’s request but he has not received any communication from him. Keith Nielson of Docko, Inc. is involved and will probably take over the action for the Sedgewicks instead of the attorney.
Steven Ross spoke to Susan Bailey about cooperating with HMC. He feels that as Chairman that the DEEP is being high-handed in its refusal to keep the Old Lyme HMC informed and to work with the commission with regards to any violations. He feels these situations would not develop into such serious situations if there was some earlier intervention by the HMC to assist property owners in Old Lyme with understanding of the system rather than being intimidated by the DEEP.
ADJOURNMENT
The meeting was adjourned at 8:05 PM.
Submitted by:
Janet S. Cody, Clerk
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