Old Lyme Flood & Erosion Control Board
Meeting Minutes
September 15, 2008
The meeting was called to order at 5:08 P.M. by Chairman Steve Ross.
Present: Robert Chapman, Steve Ross, Gary Smith
Absent: Tom Penfield, Todd Machnik
Ex-Officio Members Present: Dave Roberge, Tim Griswold
1. Swan Brook outflow repair – Hawks Nest Beach
First Selectman Tim Griswold received a proposal for the repair of the Swan Brook drainage outflow at Hawks Nest beach from Machnik Bros. for $6,164. No permits are required from the DEP because it is a replacement, no new structures or excavation are needed. There was a discussion on how to fund the repairs. The project may qualify for reimbursement under FEMA’s pre-disaster mitigation program to reduce flood hazard risks. The application deadline is November 21, 2008 for application to DEP, and then December 19, 2008 for DEP to approve and apply to FEMA. The town would be notified in January 2009 if the funds were approved. Steve Ross recommended that FEMA funding be considered later for a larger project, the deadlines are too early to work for this project because the repairs
need to be done before winter to prevent additional damage by winter storms.
MOTION: Gary Smith made a motion, Bob Chapman seconded, to ask the Board of Finance to appropriate $6,164 to fund the Swan Brook outflow repair project. Motion carried.
Tim Griswold will bring the matter up at tonight’s Board of Selectman’s meeting and recommend that it be added to the agenda for the September 16 Board of Finance meeting.
2. Hazard mitigation funds application update - Dave Roberge
Dave Roberge is working on an application for hazard mitigation funds. He is working with the DEP to finish writing the application but there have been some technical problems entering information into the electronic application.
3. Mile Creek project - update
Chairman Steve Ross received some information from the DEP about the last Mile Creek project.
Docko submitted a proposal for the Mile Creek project permitting process, which was distributed to board members. Mr. Ross recommended that the issue be tabled until the next meeting and asked everyone to review the proposal and consider combining it with the two other brook (Swan and Sheffield) outfall projects on the DEP grant application.
There was a discussion of improvements needed to Swan Brook and Sheffield Brook and whether or not to handle them as one project since they have similar problems. Copies of a study done in 1987 of Swan Brook were distributed; board members will go over the study and discuss it at the next meeting.
There was a discussion about the drainage problems with Swan Brook being caused in part by debris (leaves, etc.) being dumped in the brook by adjacent property owners. When the brook is cleaned out and the flow restored, property owners will need to be advised not to dump debris in the brook.
4. Approval of July 7, 2008 minutes
Bob Chapman moved, Gary Smith seconded, to approve the July 7 minutes as presented. Motion carried.
5. Adjournment
Bob Chapman moved, Gary Smith seconded, to adjourn the meeting at 6:01 P.M. Motion carried.
Respectfully Submitted,
Martha Hansen
Clerk
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