Old Lyme Flood & Erosion Control Board
Meeting Minutes
October 19, 2009
The meeting was called to order at 5:00 PM by Chairman Steve Ross.
Present: Steve Ross, Todd Machnik, Gary Smith, Bob Chapman, Dave Roberge – Ex-Officio Member
Absent: Tim Griswold - Ex-Officio Member
Guests: List attached
1. Correspondence
Steve Ross reported that he received an e-mail from Paul Capotosto (CT DEP), stating that he is moving forward with the COP (certificate of permission) from the state. To be discussed under Old Business.
2. Approval of July 20, 2009 and September 21, 2009 Meeting Minutes
Todd Machnik moved to accept the minutes for July and September as presented. Bob Chapman seconded the motion. The minutes were accepted.
3. Old Business
Mile Creek – Maintenance Permit Status
Steve Ross reported that he received an e-mail from Paul Capotosto (CT DEP), stating that he is moving forward with the COP (certificate of permission) from the state. There will be a meeting held of the Tidal Wetlands team either in the last week of October or first week of November. The COP should be ready shortly after the meeting. Paul will keep Steve up-to-date as things progress.
Sheffield Brook – Draft Request for Proposal (RFP)
Steve Ross presented nine (9) sealed bids. He opened them in this order:
WBA Group $69,250
Indigo Land Design $63,500
WMC Consulting Engineers $57,000
Stantec $117,500
Wright-Pierce $55,568
Milone and MacBroom $72,400
Macchi Engineers LLC $71,500
*Anchor Engineering Services $120,000 (professional fees)
$50,000 – 100,000 (Engineering Services)
$170,000 – $220,000
BL Companies $79,500
*NOTE: Steve noted that Anchor Engineering Services' bid may be disqualified for not following the guidelines of the submission request.
Steve stated that the bids will go to the sub-committee for their recommendation to the FEC Board. At that time the beach associations will be asked for their input. Steve asked if anyone had any questions; there were none.
4. New Business
Steve had received in his mailbox at the town hall a study entitled “Swan Brook Drainage Study” dated July 1987. He asked if anybody at the meeting had left it in his box. No person present at the meeting had left this for Steve.
Gary Smith mentioned that the area of Pond Road had flooded the past week. Steve Ross re[lied that we have been having very high tides and also recent rain so that is p4robably the cause.
5. Our next meeting will be on November 16, 2009 at 5:00 PM, town hall, second floor meeting room. This meeting would be contingent upon a report from the sub-committee with regard to bid review being ready.
6. Adjournment
Gary Smith moved, Bob Chapman seconded, to adjourn the meeting at 5:30 PM.
Respectfully Submitted,
Mary Ellen Garbarino
Clerk
Old Lyme Flood & Erosion Control Board
Guests Association
Joe Wren, PE Indigo Land Design
Bart Ferrante, PE WBA
Gary Giroux WBA
Jim Rossman Colonial Surveys, LLC
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