OLD SAYBROOK POLICE BUILDING SUBCOMMITTEE
Regular Meeting
April 1, 2015
MINUTES
A regular meeting of the Old Saybrook Police Building Subcommittee was held on Wednesday, April 1, 2015
at the Old Saybrook Town Hall.
Present: Committee Chairman Dan Moran and Committee members John O’Brien and Lee Sparaco.
Also present were First Selectman Fortuna, Police Chief Spera, Fire Marshal Donn Dobson, Building
Inspector Don Lucas, Police Commission Chairman Bob Finch, Sgt Michael Gardner and Lt. Kevin Roche.
Representatives of Downes Construction (Matt Peacock and Jeff Anderson) and Jacunski Humes
Architects (Jared McGoon) also present.
Chairman Moran called the meeting to order at 10:30 am
II. Approval of Minutes
None
III. Public Comment – None
IV. Progress Report from Downes
1. Work Completed Since Last Meeting:
Downes reported that the following items have been completed since the last (3/18) meeting:
- Caulk at cell area
- Detention area miscellaneous items
2. Work in Progress:
Downes reported that the following items are currently in progress:
- Access control/CCTV terminations
- IRR system
- Miscellaneous Electrical Work
- Punch List
- Communications Rooms Terminations
3. Work to Start within Two Weeks
Downes reported that the following items will begin within the next two weeks:
- Owner Systems Training
- Exterior Painting-Weather dependent
- Exterior Signage-Weather dependent
- Owner move in
4. Old Business
a. Communications/Security: many meetings have been held in the field. Covert cameras
reviewed and being installed, with modification of where the camera should be. Systems
programming by next Tuesday, then training. Chief Spera expressed concerns: ANI is
responsible for 5 systems and he has concerns. Dan Moran asked him to prioritize. Chief is
particularly concerned with IRR system and has concerns about the relationship between
ANI/Redhawk.
b. Keying Meeting: New keybox to be provided that will hold all keys. Chief needs to write a
letter to manufacturer to request key blanks.
c. COP Status: DCC distributed updated copy of COP log. Estimated remaining contingency is
$54k. All COP’s discussed, particularly COP’s 91-96, on which there was extensive discussion.
The Chairman of the Police Commission expressed great dissatisfaction with the contingency
usage, particularly with items he felt should be covered through an errors and omissions
policy by the architect or engineer. He expressed dissatisfaction with the design-build process.
The First Selectman stated it was his decision to deliver the project in this fashion and he still
believes it to be the proper delivery model. The members of the building committee in the
room agreed. Of the COP’s, there was frustration with why we now need to add the fiber
backbone at this late date when the OSPD has been stating for months that it would be
needed and also the incorrect placement of the covert cameras.
d. Dispatch Consoles: A riser needed to ordered.
e. Signage: Both interior and exterior signage being completed. The need for a temporary sign
discussed, both to identify the new building and to inform the public at Custom Drive that
they have moved.
f. State 911: The new State 911 system is not working. Therefore, the town will have both the
new and legacy system installed.
g. Cell bunks-completed except for painting.
h. Cell doors-bent door replaced as well as all handles as requested. Stools are now placed.
i. punch list-Updated punch list to be supplied shortly. Chief very concerned about pace of
repairs. The group agreed that punch list items that are completed after opening will slow the
pace of completion markedly. This will be stressed to subcontractors by Downes. Also, it was
recently discovered that a proper lockdown of the building could not be completed as the
header beam of the front door does not function as it should with the door that was installed.
j. Admin areas- wrong doors came in again. Manufacturer agreed it was their mistake.
k. records window-on order. It will be able to locked.
l. Training room-Chief noted that the OSPD was able to outfit the building with AV equipment
for 37k, of which there was a 30k allowance.
m. Generator testing-Chief thought the 3k number for “full load” testing was ridiculous. It was
agreed that, during training, it is likely that much of what we need to accomplish with system
redundancy may be able to accomplished.
n. Owner instruction and training-dates and times are being scheduled.
o. Final Inspection-Cleaning, temporary certificate of occupancy, water samples all discussed.
There is concern about water usage of 3000 gallons. Downes to check.
p. Exit devices-Discussed. One exit sign needs to be installed.
5. New Business: Chief Spera raised the following issues:
-when can he put gas in tank (alarm seems to be going off)
-Flagpoles? Will be delivered soon.
-Form Dividers-will be plastic or melamine. Zavarella to make a mock up.
-Frozen conduit issue-waiting on weather. Discussion was whether to pour hot water in the
conduit.
-would like a light switch in LT’s office
-missing a volume control in sally port
-IT wires should be color coded
-Discussion on metal boxes in cells and in detention areas. Architect will take a look. Also
questioned why there is an intercom in the shower in detention. There are lots of metal
plates in the building which simply cover up drywall where nothing was ever installed.
Committee had concerns with this and felt it is shoddy workmanship.
-asked Downes to make sure all outlets in building are “live” as he plugged into one recently
that did not work.
-Does not need card readers in cell block areas
-Milestone cameras-Chief said he will not personally view each camera to see if or how it is
focused. He wants ANI to focus and he will determine if it meets OSPD needs.
-Light plates throughout the building are uneven.
-Records are going in on the 13th. An employee will be stationed there.
-Attic stock has been collected all along and will be stored, though concern was expressed
about some flooring that was in the building but is now missing.
V. Owner/Concerns/Comments/New Business- Addressed in Downes Update.
VI. Old Business– Addressed in Downes Update.
VII. Public Comment – None
VIII. Adjournment
Committee Member O’Brien made a motion to adjourn, seconded by Committee Member Sparaco. Motion passed unanimously and meeting was adjourned at 12:30 pm.
Respectfully submitted,
Carl P. Fortuna, Jr., First Selectman
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